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03/03/1994 (2) /1;/;:~>Yt"': ,. ", . . ~ ", "',.' ." ;~::::~1 '. : .' ", ;:; '. f. , :'". ;. "~. .~.. . ~ ..',. . . \ c .~~ , . : ~~. " , , , . , (, , ~ + , . . ~. ". ~ . ." ., ,"., '. ,;.." ..' ", ! <'. , ., I .~ , \": ."'-~ ,c " , .. .' . . " .." "I,;..~.~. ...c.l.:....c.:.,'<.~'.",'.',.::..~<. .....+~ "',' /~".;:1. . . .',: ;' "." . " ".,.":- ' .." .," . '", ., . ". ~', 1 ... 'I' ~,.'-'~ ." t, '....,., ~ t .'........... , ' ~i~~~;:;~21\:--\:. <. .. .,~~,-:.~. ~ .', _ " r, n ~ .' T, ~ ':-' ": ;:.L"'; . /' ~ ".~:~',:1R WORKSESSION I' City Commission Worksession Minutes "0 Date ~(Jh 3) /9Q'i " ." ~ . {-- ?~ ..1 . " I ' , . , . , : , I I ' 1 , o j ! 'i.'i.!I{H'. ....l-.~;. ~:~:~...:j....~~ 1" '. :.,.~~ . . .. ... . . .. .1 . '. . . . , ' , ' " ". > . . ~ . ,>,,?~:,:,{X . .... ~r\!~11('+ .:..~. ..". "A .f CITY COMMISSION SPECIAL WORK SESSION March 3, 1 994 The City Commission of the City of Clearwater met in a special work session at City Hall in the large conference room, Thursday, March 3, at 5:02 p.m., with the following members present: Rita Garvey Arthur X. Deegan, II Richard Fitzgerald Sue A. Berfield Fred A. Thomas Mayor/Commissioner Vice-M ayor /Com missioner Commissioner Commissioner Commissioner Also present: Elizabeth M. Deptula William C. Baker Dean Rowe Stewart Donnell Cynthia E. Goudeau Interim City Manager Acting Assistant City Manager City Clerk pi/H.,\ ~~" Donnell Con'sultants, Inc. in association with Rowe Architects, Inc. submitted five concepts for construction of a new City Hall. The concepts are attached to these minutes as Exhibit A. Mr. Donnell and Mr. Rowe reviewed the concepts. Concept A 1 for a 70,000 square foot Annex on the Bilgore site is estimated to cost $9,180,000 excluding landscaping, moving expenses, etc. Mr. Rowe indicated the garage could be moved and enlarged if combined with the proposed Police Department. He stated if the City Commission Chambers are left in the existing City Hall, a fire stair has to be constructed from the Chamber at a cost of$1 00,000. Concept A2 for a 90,000 square foot Annex on the Bilgore site with a 400 car garage is estimated to cost $11,290,000 excluding landscaping, moving expenses, etc. Mr. Baker indicated if the existing City Hall were leased or provided other revenue generating uses, that income CQuld be a deduction from the cost estimate. Concept B for a 70,000 square foot City Hall consolidated on the bluff site with the parking below the bluff would require a referendum. The cost estimate for this project is $9.5 million excluding landscaping, moving expenses, etc. Mr. Rowe indicated an alternative to this concept would be to construct a two story office building with a larger footprint. Due to building on a slope, costs would increase. u mwssp03.94 3/3/94 1 ". ':P > ,.: ':'". -. .:- ,/:-""" .., ~ ~ Ms. Deptula questioned if the garage would be even with the bluff. It was indicated it would not be and there would be a need to move people up the hill. Commissioner Fitzgerald questioned if that cost had been factored. Mr. Rowe indicated it had not. Mayor Garvey questioned whether there was an elevator or not if it was more economical to build more levels on a garage. Messrs. Rowe and Donnell indicated it would not be. Concept C1 for a 70,000 square foot building on the Kravas site and an additional two levels of parking to the Garden Avenue Garage is estimated to cost $9,065,000 excluding landscaping, moving expenses, etc. Mr.' Rowe indicated the site would be tight. Only 25 % of the garage is now used. Concept C2 for a 90,000 square foot building on the Kravas site and an additional two levels of parking to the Garden Avenue Garage is estimated to cost $10,345,000 excluding landscaping, moving expenses, etc. Commissioner Berfield questioned why the estimates for building on the Kravas property were lower. It was indicated this is due to using the existing Garden Avenue Garage spaces. t....) '~!'l" Commissioner Deegan questioned if the estimates are the same for the 90,000 square foot buildings on the Bilgore and Kravas sites, why the 70,000 square foot buildings estimates differ. Mr. Donnell indicated there are subtle difference between the two building concepts. Commissioner Deegan questioned if the lowest estimate was for the 70,000 square foot building on the Kravas lot. Mr. Rowe indicated it was. Commissioner Fitzgerald questioned using the Garden Avenue Garage when hopes are to have a revitalized Downtown with a demand for parking. Mayor Garvey expressed concerns regarding using the Kravas site since the parking lot had been developed to provide visible street parking. Mr. Rowe stated he felt it would be a disservice to the area to construct the building on the Kravas site and usa the Garden Avenue Garage. He suggested there may be some savings possible if the City Hall and Police Department projects are combined. Commissioner Thomas questioned the cost comparison for a two story building. Mr. Donnell indicated it would cost a little less. He explained with a Itfatter" building, an atrium would add to the cost. He stated there would also be more roof area. He stated the most efficient configuration would be a circle, however, it does cost more. Commissioner Thomas questioned if the comment regarding saving money by combining with the Police Department would be that essentially two similar buildings would be constructed and a garage added. Mr. Donnell indicated this was, in general terms, the theoi'y". u mwssp03.94 3/3/94 2 . . ~ .' . ,~. I ~ ~~ I ..' I . . . . ~/\:'<: - .. . ':'. :+~.:~: ~ Commissioner Thomas stated, in his view, it was more economical to build the Annex along with the Police Department and a garage. He indicated he liked the concept of a four story office building with a park surrounding it on the Bilgore site. Commissioner Berfield questioned if building a four story office building and two story Police Department would save money. Commissioner Thomas indicated there could then be a park like setting around both buildings and they would both be more attractive. He felt this was less expensive than all of the other options. Mr. Rowe and Mr. Donnell indicated the only problem would be a possible bridge over the railroad track which they did not particularly like. Mr. Donnell questioned the buildings looking the same. He indicated this was not necessarily a desired concept. Mr. Donnell indicated he was trying to say that savings on building City Hall and the Police Oepartment would be realized if the precast concrete for both buildings were the same. If they were different, there would be no savings. Mr. Baker questioned if the Police Department and City Hall were rolled into one package if there would be savings. Mr. Oonnell indicated there would be some but not a great deal. He stated there would still need to be supervision in both buildings. Mayor Garvey suggested the current City Hall could be leased to a non-profit organization who would be responsible for upgrading the facility. ("OJ ~ Commissioner Thomas questioned Messrs. Rowe and Donnell if the most efficient way to accomplish the City Hall project was to build the Police Department and City Hall together, as a combination package. Messrs. Rowe and Donnell indicated it would be most efficient to locate the entire project on the Bilgore site. Mr. Donnell felt the current City Hall would function as a good Chamber of Commerce building. Mr. Rowe agreed the Chamber of Commerce could be placed on the third floor of City Hall while the bottom two floors could be used for an art or history gallery. ~ Commissioner Fitzgerald felt the critical factor was how this project would impact citizens over the long haul. Mr. Rowe indicated they are just beginning their study of the program for the Police Department, currently estimated to need 60,000 to 70,000 square feet. He stated they are looking at tieing the projects together. The Emergency Operation Center will be in the new Police facility. Mayor Garvey questioned accessibility to the facilities. Peter Yauch, Traffic Engineer, indicated traffic can access the location from three streets. He stated Myrtle Avenue is a good north/south thoroughfare. Commissioner Fitzgerald questioned the railroad's impact on the this project. Mr. Rowe indicated there was not much of an impact. Commissioner Thomas indicated he had been told heard three trains use the track per 24.hour period. , Mr. Baker indicated he wanted to suggest another alternative. He stated currently Rowe and Donnell are the City's Consultants and Project Manager. He stated the City will \;.) mwssp03.94 3/3/94 3 . " . '. '. ,. I' ,...' , , I~~ ., I " , ", '>.';. "', < \. ..' , , ' "'~"."'4 ..."~ I ~ ~',I 1> still require an Architect and Contractor. He said a new law allows the project manager to become the architect. If only a Contractor needs to be hired, he believed the City would save money. Commissioner Thomas stated he thought Rowe and Donnell were the consultants on the front side and did not know they would be used beyond this stage. Mr. Baker indicated an Architect and a Contractor will still be needed. Commissioner Thomas questioned Rowe and Donnell being the Project Managers. Commissioner Fitzgerald stated this procedure raises the question of hiring a Supervisor of the Architect when they are the Architect. Again, Commissioner Thomas said he thought Messrs. Rowe and Donnell were only hired by the City until the City decided what it wanted to do. Mr. Donnell indicated the design/build concept had been pursued from the start of this project and Rowe and Donnell would continue in a project management capacity. . Commissioner Thomas requested the Competitive Consultants Negotiation Act be reviewed for revision before this project is negotiated. Mr. Baker indicated what he just described can be negotiated. (~'} ~# Ms. Deptula indicated staff would return to the Commission with these options for further discussion and a decision on March 17, 1994. The meeting adjourned at 5:59 p.m. ATIEST:.ru~ C. )i. <C.~ City Clerk u 3/3/94 4 . , . - ~I .~:~:~::. ' . /: " ~ ,,' ,', . i. ~ " ","I "t, . rm~!i~'~~,~:.:, :':', '. :'. " ", .. ")... H . ~ ~ C3/01 ~ : 2": C'9 P.':l.J:: A.."U-i 1 7E:TS P.C2 DONNELL CONSULTANTS INCORPORATED €}(h'l&i+~ A- +D 3)3/qLf L1C&1~YoI'" "-...,, f i0IVE AACHliEC1S INCO!t'OA"'10 . CONC1!P'T A . nl~GO~E $ITE Tl1l1 concept exomlnet two anernotlv&s: Conc$pt A-t CorT\t'1'Wtfc\al Gra~ Quality O. 4-Slory New Offl:::e BulldJnc on B1IQore block WIth 0 ParkIng Gerace d. e, t. .;<1"4.. (--," O. hi I. v b. 70.000 s~uore feet e 672.00 per ,quore 100t 300 Car Parking GorClQ9 at S5,OC(l per cor Renovation! 10 Exl&1\nc ctty Hall (redecorotlon. ADA alteratIoN and tIre exitIng uporode) Allowance $ 50:>.0::0 ... $5,040,000 c $1,500,000 c. Open Office SY6tem& end Furniture (290 stotlonS wUh Interior Design teea) · Allowcnce Sub Total Cnonce Order Contingency Allowance .. ' $700,0:0 S7,740,O:O '" = S230.0:0 "Tests end Impactions Allowance 1:1 S 10J.0:0 UtUlty Connections Allowance = $60,000 Profe$.Slonal Fees and Expenses Oncludes Deslcn Build Teams ArchItecture/Engineer faa$. ProJe:t Monocemen1 Consultant Fees, Prtntlng I Threshold Impec1lons, etc.) Altm,{DflC~ = S 1..,Of{J ,000 S9,)80...l0~ - iOTAl NOTE: Does nof Include: , Lands::oplnc, site retention and lrrlcotlon allowonce · Escalation beyond 1994 · CIty movlnQ cosis end (l.~p&n&e~ · City purchosed computers and other ames equIpment , ~. net IncludQ land purchos. coat If thai would bo nvce~ory. ADD ALTERNATE: To upQrodQ mechonlcal ,,,stems. 10 InstitutIonal quality (Incorporatlnc $olor glas~, thermal ~oraoe, Increosed vorioble aIr volume control. etc.). S475.COJ 0:" NOl'tiiDolt u'abr;. SU,ht \040, iem:;.c. FID~~Q 3:.1009 100 1,~4:lO Slf~;t, SUIt. 200. Tompe, Flo:1:lCl 3UQ2.47~ fa<1613~77-9'66 FnonQl llIH1l>~J'4 fQ~: 6l}'22\091:.4 Pnol\w; aW21'-em -~ A-I \..' :' ~..' ~'. '-". .' .\" , . , , .. , " i/i.;.,.. ~~.t'j',~.., 1."' ~".~ (>. . ... ~~., .... ,~ , . ", . . ':0 ~\.I,~ C3..'O:~ ~ :- : ~-; R')"'E HO:',:},1 TECiS P.C3 DONNELL CONSULTANTS INCOR?ORATED h OUoQ:r"lon ":,,,"n r", ROvVE ARCHITEC1S lNCOII~OIl^ltD .......,'~. Cone.pt A-2 COrT\"Tl9reIQI Grode Quality 0, &oStory New Office Bwlldlno on BlIgoro blo::::k with 0 parklno Garage 9O,C,O:') square t9st Clncorporotlno Council Chambers) S6,640,OCO at $76.00 per squara foot . b, 400 Car Porklnc Garaoe ot $5,000 par car !II: S2,OOO.o:JO c, Open Office Systems and Furniture (330 stctlom.lncludlnQ Interior DesIgn Fae!) . S&O:l.ooo d, Sub Total R S9.640.ooo G. ~, Change Ord; , Contln:;lency Allowance .. $290,roo 1. Taits ond Inspections Allowonce .. S 100,0:::0 ' g. utility ConnectIon Feea Allowance III 0970,000 {~, hi Professional Fees and Expenses (Include. oaTS .....~ AlE Fees PMC Fees, Pl1rnlnc. ihrGshold Insp~c1loO$, a1e,) S L 190,noo AllowQrlc€l . ' TOTAL ... S 11 ,290.00:> "'" NOTE: Does not InclUde; , LondscoplnQ, slta retentIon and lrrioatlon allowance. , Escalation beyond 1994. . City movIng, costs and expemas. . City purchased computers and other office equIpment. . eo.l nollncluQ9 lond purchC1S4 oost If thcrt would be nOCU$ory. , Credit dollars tor any potentIal re.use ot Existing City Hall. ADD AlTERNATE: $600,0:0 10 upcrode mechanIcal ayatams to Institutional quollty (ImprovIng solar glass. thermal storage. Increased varlabJa air volume control etc.) u On. Horin DQle Mabry. CUte 104:l, TQm?O. F<O'\dQ ~ 100 M:ldll<ln 6t,..I. SU~ Z::O.lcm;>:1, F10fIdc 3~N7o.c rO'>(1 e.\3.s71-9l(;,~ ?hOMl 6l~~'4 FQ:t:l4lS.221.91b4 Phone: 111~Z2\~771 \4-~ i ,I CJ..'01~ 12: :0 R.:LE ~.::H 1 TECi'$ P.~ DONNELL CONSULTANTS INCORPORATED ~ ~tlOI\ W111\ , ,-... RCJ.NE ARO-I1TEC1S INCOIl'OIl...."c d, 9. 0' t. C. h. I. CONCEPT' . SlUFF SITE Commercial Qradl Quality This concept exomlne5 0 four-story, 701X1J 6quorG foot new offIce building built an City end Colvory Bop11st owned propsrtlet ,outh of Pierce Street. plU6 0 new porklnc goraQe far SOO carl buIlt below G\GYOtlon 28 (west 01 ElxlstlnQ City Hall) plus 0 nomlnolremodelJna to accommodato ra-use of GXlstlng City Hall. o. 70,OCfJ &quore feet of $7a,oo per 'quare toot CS+2 cort from ar Expanded Feoalblltty Study of AUQust 16, 1993 plus 3% elcalotlon) SOO Cor Porldng Garage at SS.CX::C por car .. Exlatlng City Hell ~ed9coroflon <Redecoration end/or mInor flra axltlno uporades) Allowance .. CA1sumo CommlS6lon MeetlnO' Room ond Chamben In new OffIce buildIng thus extenor fIre staIr and technical upO'roda not needed tor Existing CITy Hall.) Open office systems end turnlture (290 stations L'lcludfng Interior Deslen Fees) - Allowance $700,0:0 sa.o:o,OCO $5.5:0.l:Ul b. S \ .533.0:0 c. $XO.o:o .. SUb rotal . Change Order Conffnoency Allowanoe Tad and InspectIons Allowance UtllHy Connactlon Fee~ Allowance - ~ $240,0:0 .. s lCO,cco I:l st!J J:J:JJ ProfeS$lonol Fees and Expemes (Includes 08T'& AlE Faes,PMC Fees, PrlnflrlO.1h/1Ol~QJq LI)~;xdb", ~tc ~ N[O\~~ ~ S) .1[ptrtl S9 !l1JrrtJ I _ TOTAL l::: NOTE: 009$ not Include: . A brtdg. Qv.r PI.rc. str~t '. · Landlcoplng. ,!ta reten110n end Irrigation allowonce · Escalation beyond 1 ';>t4 · City movIng cost& and expenses · City purchmed computers and other offloe equIpment · DOH r.qulrt a r~f'r.ndum lor City Charter Cheng_ ADD ALTErtNA TE: To upgrade mechanical systems to Institutional quality ClncorporotlnQ !olor gloss, ihermal 5ot0100e. Increased variable aIr volume controD, ' ~....) $475,0)) 01\. North OQI. Mabry, 51.11.. 1c.lO, tempo. Florida ~~; lCO ~n ~t'"t. ~lJll.. :o.m. 'cmpa. FIOt'd:::l 3W.l2..\7o,.{ Fall, llH-tl7Hlo6 f'hono: 81~6'6-6~'.c fox: Ot:l.221-9tl,4 Ph~'1 alH:Hn71 .- . ,q -3 ~. , c ...,,'~~'" I . .,. ,~. . t. J ~~...~ 12: 10 l'':\...E ~,.:rH TECTS P.t'5 DONNELL CONSULTANTS INCORPORATED ~ ~l:I!lol". 'Wl:Tl RCMIE ,ARC;HITECTS ,'-"" II'lCOIlPOA"tlO I d. e. r. o. () h. t. l ''<l ~ , ',' CONC~PT C. KRAVAS SIT' (STATION SQUARE PARK) Comm\llrc:lQI Grad. Quality ThIs concept examInes two offernatlv9S: Concept c.., Four-nory New Offlco Building of 70,00) square feet to:::lnc on Cleveland Street at $75.00 per SQuore toot Add two levels 10 1he Garden Avenue Palklna ' Gerace for 0 totel oddlt1onal can of 140 at S8.5OJ per ccr c. Remodel exIsting city Hall (redecorotlon and fire exiting uPorodlng) Leaves commlsslon chambera thera, .. Allowance o. li::l 55,250.000 b. III $\.200.000 $5CO.OOO .. S700,ooo c SZ.650,CXX) c S230.roo a S \00.000 III S6D .DOJ Open orrico systems end furnnure (290 stotlon6) Allowcno& sub Total Chonoe Order ContIngency Allowance Test end Inspections Allowance UiIIlty Connection Fees Allowance Prote~lonol Fees and Expenses . (Includes DSfs AlE Fee" PMC Fees. Prtntlng. Threshold Inspection, etc.) b"owance .. S 1 ,025 ,OJQ S9 ,0651:t:.O TOTAL = NOT~: .. Above total onlY Includes perkIng tor '40 cars addltlonal to those now Included In Gorden Avenue Porklng Garage. 270 cors, However, Tracey Bruch, Pantlne Facilities Moneger reports exIsting oerces Is on the overooe only about 25% utlUzed. This would IndIcate 0 net result of approximately S40:!: spaces available 10rthls Concept, I LandscapIng. sIte retention and Irrlgatlon allowonce · Escalation beyond \ 994 · City mOving oosts cnd expense, . CIty purchased computers end other office equIpment ADD ALrE~NATE: To upgrade mechanical sy~em6 to Institutional quality (Incorporating so lor OIQS.$, thermal otorcce, Increased variable olrvOlume controD. $475.0:0 Onll NocmDolo Mobr.'. SLit. 10,(0. 'cmlXl. Florida !:'\b.')Q '03 tIod~Sn..I. tut-l z:J:l.lo-np:l. f\o~~ !~:a.'(7~ Fca: 1113-877-916o. P/'Iorlltl 81H7~~74 roI1813.:Z2l.9154 Pn:m91 B1H21-8771 ,q -Li .. .~ ~ . " '.' f , -" ,;'4: tf'J.~. , I' } , c:Y01'94 1..... · '"' ..:,.. ...ot. R,),..,E ~ I 'TECTS P.Ol DONNELL CONSULTANTS INCORPORATED ~ l:IMCd '0'1011 wt'n ~ RCYJv'E ,AR(;HlTECTS I!'jCOfl'O...tlO Conclpt C.2 Commtrelol GJrao. Quality ThIs concept L"'lCludal 0 90,COO 'Quare feat ortlcB.bulldlng, co.locatlno ell Cny Departments (wIth exception ot Manna, Pollee, Ubrory, FIre Dupartment and traffic compuler control) 1hU& assumIng the ExistIng CIty Hall would be puf to other uses or sold), .. o. b. c. d, e. f. c. :"j ., h, '. "- . 90,000 Iquar9 teet at S76.00 per $quore foot Add two lavels to the Gorden Avenue Porklnc GorCJ~e equalling 140 spacss at $8,50:) per cor Open offloe I~tems end 1umlture (3300+011011$) (Including Interior Design Feel) Allowanco Sub Tot 01 Change Order Contingency Allowance Ted end Inspectlon& Allowance. utility Conn9ctlon Fees A1lowanoe .. $6.640.000 . $1, 190.000 .. seo~.OCQ . S8.83:>.())) 5265.000 .. 101 -= $lOOXCO - 570,000 Protesslonol Fee~ ond Expen&o~ (Inoludes DSf6 AlE Feas; PMC FaGS, Prlntlno. Threshold InspectIon, etc,) Allowot10e .. Sl.080.O)j TOTAL . '. c S \O,545'oo~ NOTE: 9600,000 On. No1h Oar. M:lbty, S\Jt. 10.=0, Tampa. Florldo :$3C09 'COtk:ld~" ~n.r..S<JlI. ZXl.lcrnP'J.florao ~~7~ FQIC 81~1i-91M Pnct\o; a \~-e16-Q07~ Fell.: e 13'221-91 D4 PllQl'lOl & 13'22\-13771 3/31'11 {t-5"