02/01/1993
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, ,WORKSESSION
City Commission Worksession Minutes
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-1- 2/ 9u
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CITY COMMISSION WORK SESSION
February 1, .1993
The City Commission of the City of Clearwater met at City Hall with the following members
present:
Rita Garvey
Richard Fitzgerald
Sue Barfield
Arthur X. Deegan, II
Mayme Hodges
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present:
Michael J. Wright
Kathy S. Rice
Elizabeth Deptula
M.A. Galbraith, Jr.
Cynthia E. Goudeau
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
The meeting was called to order at 9:01 a.m.
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Milt Cason, Dept. of Administrative Serfvices, received an award as Employee of the
Month for January, 1993.
Art in Public Places
Ms. Rice introduced Vincent Ahern, Coordinator of Public Art, USF, who presented a
slide show. Ms. Rice explained the issue was whether the City wished to incorporate this
information for a new City Hall, noting specifically structural considerations and costs. Mr.
Ahern's presentation included site specific projects, acoustical aesthetics, and environmentally
sensitive designs. Mr. Ahern noted an administrator's fee is typically 10% and an artist's fee
is 20% of the total commission. He added that he was only introducing the concept today.
Mayor Garvey noted that costs could be saved by using City resources. The consensus was
_ this was a viable consideration and the Commission thanked Mr. Ahern for his presentation.
Utility Policy
Jeff Harper, DOAS Director, reported the purpose of the discussion was to discuss
utility billing policy and procedures and to present options on controversies affecting
customers. The three identified were high bills, back billing, and turn-off and turn-on policies.
High bills range from a dollar or two to several hundred dollars, mostly caused by leaking
toilets. City staff recommends the customer be responsible for water that flows into their
plumbing system, with credit given for water not going into the sewer.
John Scott. Customer Service Manager, gave a synopsis of the inquiry process. Each
month meter readers read 53.000 gas and water meters. using a handheld unit. If a read
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taken is less than previous month's read the unit will indicate negative consumption and
request re-read. High reads will also request re-read. Approximately 6,000 meters a month
are re-read. At day's end data is downloaded into computer and a report is generated the next
day giving all reads. An Accounting Clerk then looks at account history, useage, notes. and
if high useage cannot be explained, a service order is issued and the Chief Meter Reader does
a re-read to check the meter. The customer is notified if there is a leak. The service order is
returned to the billing section where bills are calculated, checked, printed and mailed. There
are 41,000 bills sent out and 225 services orders, 90 misreads and 300-350 high bill inquiries
each month. The Customer Service Representative looks at the account for the cause of a
high bill and if the re-read is requested, thecustomer is charged $15.00. The service order is
then sent to Water or Gas Divisions for field tests.
Ralph Basnight, Meter Repair Technician II, Gas Division, explained the high billing
inquiry procedure. He said a customer service order is issued when an inquiry is received from
Utilities, and a check is done ;n the field. The meter, regulator and applicances are checked;
they talk with the customer, and a lock-up test is performed. They get back with Utilities, and
Customer Service explains the findings to the customer. If the customer continues to insist
the meter is faulty, the service department will install a new meter, returning the alleged fautty
meter to the shop. Mr. Basnight explained at length how a gas meter works and is tested.
Mayor Garvey was assured the testing is very thorough, and insured the error is not
with the City's appliance. She questioned if something is added to gas in order to give it an
odor that can be detected. Mr. Basnight replied it was.
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Mr. Wright asked what was the most common failure of gas meters. Mr. Basnight said
with age the gasket weakens and they start to leak. Most commonly, the failure is with the
regulator; a valve would break and the customer would get gas for which they are not paying.
Mr. Wright asked the number of complaints. Mr. Scott said it was not broken down;
Mr. Basnight said he tested three in two years. The majority of complaints are for water
problems.
Commissioner Fitzgerald asked how long meters last; Mr. Basnight replied a changeout
program has meters changed every ten or fifteen years. New meters carry a twenty-year
calibration guarantee. Most meters are rebuilt and tested in the Gas Division meter repair
shop.
Gene Blankenship, Meter Shop Supervisor, Water Division, gave a report on high bill
complaints, how a water meter works. and how water meters are tested. There are 39,345
in service of all sizes. Most high bill complaints involve leaks at the water closet in the flapper
valve or overflow pipe.
Mr. Blankenship said when a service order is received, an appointment is made with
the customer. He said upon arriving at the site of the customer, the meter is fir~t checked.
and then possible problem areas such as plurhbing repairs, water softeners, sprinkler systems,
new landscaping, and filling of a pool are checked. If there is no movement and the meter ;s
found to be defective, the customer is asked to witness a meter test which is performed in
the meter repair shop. There is no charge if the meter is found to be defective. He said last
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year there were twenty.seven tests conducted.
At the request of Mr. Wright, Mr. Blankenship broke down a meter and explained in
detail how it works and is tested.
Commissioner Deegan question why a customer would have a one-time high bill and
tests would not reveal the cause. Mr. Blankenship replied that the problem was usually an
intermittently stuck water closet or owners out of town. Mr. Scott offered an outside faucet
may be turned on by a neighbor or a child.
Mr. Scott reported other municipalities he contacted reported procedures very similar
to Clearwater's, and most have customer service appeal policies, where credit is given. He
said in a high.bill situation, a customer's cooperation is needed. Mr. Deegan cited a case in
St. Petersburg involving an $800 bill, and asked how often such instances occur.
Mr. Scott replied about a dozen a year, and St. Petersburg's policy does not give any credit
at all for sewer or water. This was a 'one-time situation.
Commissioner Deegan asked Mr. Wright whether he was authorized to give such a
credit. Mr. Wright replied it was seldom an issue, and he would have to check the ordinance.
He said that he could not recall forgiving an entire bill.
Mr. Scott said the cus'torner should be responsible for their plumbing; Mr. David, a
utility customer, did not agree.
"."'\ Mayor Garvey asked if there is some way to get the message out, that large amounts
__) of water are lost through very small leaks, and to remind people to cl1eck. Mr. Harper
suggested a routine utility stuffer. Commissioner Deegan said customers should be advised
how often they should change out their meters.
In summation, Mr. Wright opined that there should be no changes and the City "stay
the course" with the policies the City now has. Mayor Garvey and the Commissioners agreed.
The consensus of the Commission was there was no reason for a change at this time.
Firm Gas Sales
Mr. Wright indicated a problem has arisen dealing with competition for gas customers.
Chuck Warrington, Gas Division System Manager, said our natural gas rates are very
simplified, a firm gas rate and a rate for interruptible rate. Almost all companies have
staggered rates, i.e. the more used the less the rate. Peoples Gas is 30%-40% lower for
higher use customers than what a residential customer would pay. He said the Gas
Department is working with Coopers & Lybrand for a rate case to be concluded in May which
will provide a more normal rate process. He cited Peoples Gas taking the Leverocks' account
after a 1,000 gallon tank had been installed in the ground, creating a $71,000 loss per year
to Gas System.
Commissioner Deegan Questioned the third paragraph in Mr. Warrington's memorandum
dated January 28, 1993. Mr. Warrington explained this is due to our unusual simplified flat
rate schedule. Peoples' is giving a. much reduced rate due to consumption. He said that we
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are proposing to have the ability to have a lower rate for larger customers.
Mr. Wright said we are looking for interim relief on an emergency or temporary basis
so we can stay competitive. Mr. Warrington said Mr. Galbraith agreed that an ordinance
change was needed to give a discounted rate. He offered a draft of language which Mr.
Galbraith could include in ordinance format. Mr. Galbraith said he would have the ordinance
ready for first reading on Thursday, if the concept is agreed upon.
Mr. Warrington explained the two kinds of rates, firm gas or interruptible gas. ,Home
heating is generally firm and interruptible customers have other sources of fuel, usually a
higher cost fuel, and can be turned off.
Commissioner Deegan questioned whether a public safety issue is involved. He said
leverocks' neighbors were complaining about the large LP tank so close to their premises.
Mr. Warrington said safety regulations are rigorous and all requirements have been followed.
He further stated natural gas is inherently safer than lP gas. However, he acknowledged the
citizen's concern. '
Commissioner Berfield questioned, if the City cannot convince customers to stay with
natural gas, whether the City can be competitive with LP gas. Mr. Warrington offered gas
rates and said the rate structure needed to be modernized.
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Mr. Wright asked the Commission's permission to bring forth an ordinance that will give
flexibility in the interim. The interim ordinance will offer a rate.making ability. It was the
consensus of the Commission to place the item on the Thursday agenda.
Mr. Wright asked Mr. Warrington to speak about the gas lights on Mandalay Avenue.
Mr. Warrington answered there are two kinds of gas lights, a flickering bat wing type flame
and mantles. Two bat wings which were put on the beach blew out continuously, and were
changed to a mantle type. They are now performing satisfactorily. The bat wing flame has
a nicer ambiance, but is very difficult to keep on and requires constant adjustment. He
indicated the lights use 15 therms per month, $10..00 worth per head per month. Mr. Wright
noted a series of recommendations will be offered to the Commission dealing with Penny for
Pinellas projects, one of which is the extentsion of the Mandalay light project.
Parks and Recreation
Contract to remove & replace concrete basketball courts at Morningside Recreation Complex
& Marvrnont Park to Oakhur;:;t Construction Co.. Inc.. Seminole. FL for $47 ,085IPR)
This contract will allow for the removal and replacement of basketball courts at the
Morningside Recreation Complex and Marymont Park.
Ream Wilson, Parks and Recreation Director, reported a capital improvement budget
code at Morningside for the basketball court which came in at $26,000. At that time
remaining funds in the Marymount code, and the alternate came in at $20,000. Mr. Wilson
said additional funds could be transferred to take advantage of this bid. Eventually the court
will have to be replaced, which will cost more at that time. Mr. Wilson recommends accepting
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the alternate in this case, along with the base.
Contract to renovate the bathhouse at Morninaslde Recreation Comolex to Par Builders II. lnc..
Laroo. FL. for $185,000 (PRl
This contract will provide interior and exterior renovations to the 20-year old
Morningside Pool Bathhouse, including ADA requirements, improved traffic pattern, plumbing,
and the gutting of the entire interior to accommodate the new design.
Mr. Wilson reported a number of complaints have been received from parents about the
condition of the bath house. There is also a need to make areas accessible per ADA
regulations. Proposed renovations will funnel everyone through the shower, keeping the pool
area cleaner.
Mayor Garvey questioned whether it would be better to tear the building down and
start new. Mr. Wilson thought it would be more expensive. Commissioner Fitzgerald asked
why the cost was considerably over budget. Mr. Wilson replied the architectural firm did not
look at the transition area behind the bathhouse building connecting it to the pool. Also, other
items were added to make it a nicer facility. He offered, if acoustical tile were substituted for
plaster, the cost could be reduced somewhat.
Mayor Garvey questioned the need for a covered walkway. Art Kader, Assistant Parks
and Recreation Director, replied that it was a security issue because people jump the fences.
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Mr. Wright asked what kind of deduct could be expected on the roof. Mr. Kader said
he did not have that figure and cited several possible reductions. He said the cost for the
transition area is $23,000; ADA railing is $5,000.
Mr. Wright asked staff to go back and see what kind of deduct they could get with a
higher fence. and requested they bring the Morningside plans. Mr. Kader offered that changes
could not be made at this time because the project was already bid. The contract would have
to be entered into. and then change orders made after the fact. Mr. Wright asked Mr. Kader
to check with the architect and get his estimate. Mr. Kader said this project was approved
and funded in October, and they have worked as fast as possible to meet the swimming
season.
Commissioner Fitzgerald questioned what would not be funded when funds are
transferred. Mr. Kader replied the recreation facility impact fees ($10,681.00) and the facility
interest ($10,301.42) were not committed to any other project; the Moccasin lake Park
balance ($1,357.71) is leftover money for the classroom building; transfer of the Norton Pool
renovation balance ($12,000.00) is a savings as a result of a low contract bid; tennis
court/parking lot moneys transfer ($34.736.87) will leave enough money in the budget this
year for necessary resurfacing projects. He added that Morningside is a heavily used facility
and is a priority project.
Replying to a question by Commissioner Deegan, Mr. Kader said an annual budget
surfaces tennis courts and parking lots. An inspection this year indicated several surfaces
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budgeted for resurfacing could wait. Mr. Kader noted there is a buildup in the fund over
several years and. because of the surplus. no funds were requested for this year. Also. good
contract prices are obtained by joining with the City when road resurfacing paving contracts
are awarded.
Mr. Kader was asked to return before Thursday with the architect's estimate of what
the deduct might be, anu a reduced set of site plans so the can see the project. Mayor Garvey
said she felt it should be done right this time and not be something we are going to regret.
The Commissioners agreed.
The Commission recessed at 1 0:29am. reconvening at 10:36am.
First Readina Ord. #5324~93 - Establishing Citv's Reclaimed Water System utility [PW)
The City supplies reclaimed water for irrigation of four existing properties in the
Northeast area. Adoption of the proposed ordinance will formally establish the existing
reclaimed water system operations as a codified City acitivity and provide a reasonable
management basis for serving existing and future reclaimed water customers.
Mr. Wright introduced the reclaimed water ordinance. explaining tilt it is basically a
modification of the State model ordinance, explaining that this is not the rate setting ordinance
for large commercial customers, which will be brought before the Commission in the future.
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Mr. Baker explained this ordinance is required to operate the reclaimed water system.
which exists today with a few lines to three or four customers only. DER wants reclaimed
water established as a utility entity so it can control public health and welfare. He called
attention to sec. 32.355 which requires annexation as a condition for receipt of service.
In the ensuing discussion Mayor Garvey questioned how this would relate to Safety
Harbor; Mr. Wright replied. their rules would govern their actions. It was noted that the
contractural agreement with Safety Harbor is silent in terms of reclaimed water; it only
guarantees Safety Harbor input into the plant. Logically, Safety Harbor bought capacity and
could take out what they put in. Mayor Garvey suggested the City work closely with Safety
Harbor in this regard.
Commissioner Barfield asked the cost of hooking up to the system and was informed
it would be on a case-by~case basis. It was agreed that costs and rates would be considered
following approval of the ordinance, and questions seeking clarification to several sections of
5324~93 were answered. The use of backflow preventers on the potable water system was
questioned and explained. A lengthy discussion ensued relative to the function and use of
backflow preventers.
Replying to a question from Commissioner Fitzgerald. Mr. Hackett suggested that the
ordinance be taken on first reading, and the backflow issue be taken as a separate item.
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Professional Engineering Services Work Order with Camp, Dresser & McKee. Inc. for the
comoletion of Marshall Street South Interceptor Replacement Proiect - Phase II. for $1 72.900
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(PW)
The professional engineering services contemplated in this work order by Camp,
Dresser and McKee Inc., (COM) is the completion of the Marshall Street Pollution Control
Facility South Interceptor Replacement and Reclaimed Water Supply Phase 2 Project.
Mr. Baker explained Phase 1 of this project has been completed and Phase 3. which
has taken place out-of-phase. This contract is for two separate kinds of work, 1) work already
requested from CDM during Phase 1; and 21 payment for design and work on Phase 2. Mr.
Baker justified the charges for item 1), indicating the work had already been done.
Professional Construction Engineering Services Work Order with Brilev, Wild and Associates.
Inc., for the Northeast Wastewater Residuals HandlinQ Facilitv, for $274,000 (PW)
In June 1990 the Florida Department of Environmental Regulation invoked stricter
requirements for the treatment and handling of Residuals (the. solids removed in wastewater
treatment). The design of sludge handling facilities was accomplished by Briley Wild and
Associates. Inc. whose scope of services was for plans and specifications onlv. Additional
engineering design and field management is required. Cost to the City will be $235.640; cost
to Safety Harbor. $38.360.
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Mr. Baker explained in detail the background of this project, originally approved in
1991, indicating that the funds are still available. He pointed out a fact sheet and indicated
this is a complicated process and the contractor is ready to go. The original contract for the
three sewer plants did not include the sludge disposal facility. which was subsequently
approved by the Commission.
East End Project (eM)
Mr. Wright asked for direction from the Commission as to whether it wished to proceed
with negotiations or if additional information were required. Commissioner Deegan said
additional time was needed because the information had been only received on Friday
afternoon.
Mr. Wright suggested three steps: 1) attempt to negotiate a lease; 2) start surplus
property declaration; 3) notify Stone of intent to execute a clause in the lease that says he has
to move off the property in six months. He said that negotiation of a lease should be the first
decision and described lease details to consider.
Discussion ensued. Commissioner Fitzgerald iterated three alternatives: 1) utilize the
site for a residential purpose as currently proposed; 2) hold property see if it can be
commercially developed; or 3) use the property for another use. He indicated that he was not
100% sold on any of the options. Ms. Hodges offered selling as a possibility. Mr. Wright said
there is little buyer interest. He said he did not know of any other site in the downtown area
that would be conducive to having low-rise residential. Dr. Gill's property was noted. but the
price was prohibitive. Mr. Wright outlined the concept of a business/office anchor and urged
that a tirst step be taken. Mayor Garvey agreed and asked for direction from the Commission.
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The consensus was to move forward with work on the lease without commitment and Mayor
Garvey fnvored the use of staff professionals. No action was anticipated at the Thursday
night meeting.
The meeting recessed from 12:24pm to 1 :34 pm for lunch.
(Cont. from 1/21/93) Variances to Sign Regulations for property (Davton Andrews, Inc.)
loc~te~ at 2388 Gulf~to.Bav. Sec. 18-29-16. M&B 24.05 & 24.06. and Gulf to Bav Estates.
Unit 3. Lots 594-597 (Massev Motors. Inc. SV92-26HPLO)
Mr. Shuford gave the background of this item and presented the staff
recommendations. The current sign regulations provide speical allowance for larger parcels
such as the subject property. The subject property is not elibible for a sign bonus for attached
signage since the building does not meet the setback requirements for such signage.
(Cont. from 1/21/931 Variances to Sign Regulations for property (Lokev Oldsmobile, Inc.}
located at 2339 Gulf-to-Bav. Sec. 18.29-16. M&8 31.05. and Lokev F.8.C.. Lot 2 (Lokev,
McFarland, Flaws & Barnett Banks Trust Co. SV92-44HPlD)
Mr. Shuford gave the background of this item and presented the staff
recommendations. Despite the reduction in area proposed for the freestanding sign, and the
relatively large size of the subject property, staff funds nothing about the property which
creates a unique, hardship situation which would warrant granting the variance.
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(Cont. from 1/21/931 Revised Downtown Development Plan M First Reading Ords. #5297-92.
#5298-92, #5299-92, #5300-92 & #5302-92 to expand D.T. Dev. District Land Use Plan
classification: First Readino Ords. #5301-92. #5303-92, #5304-92, #5305-92 establishing
Urban Center (Eastern Corridor, Core or Bayfront) zonino: First Reading Ord. #5235M92
revisin~ Urban Center zonino district requirements and Res. #92-73 - acceptillo D.T .Dev. Plan
and exoandina the CRA area (PLDl
The staff has held numerous public hearings and meetings on the proposed Downtown
Development Plan and the Commission has held several work sessions to provide direction.
Mr. Shuford distributed information about the north and south corridor expansion. He
noted changes in land use. areas added to CRA and rezoned, and adjustments to maps to
accommodate existing eRA. Mr. Wright asked that certain specific properties be traced out
to make sure of zoning. and it was agreed the zoning not be changed on the Annex property.
Mr Shuford said the reason for a land use change to include Calvary Baptist and Peace
Memorial was to include all churches under one LUP.
Mr. Shuford will make a presentation at the Commission meeting Thursday night. Mr.
Polatty said separation standards and similar license facilities are still in the code without
change. Mr. Shuford added that uses close together will still require an alcoholic beverage
separation distance variance approved by tile Commission. Mayor Garvey wished a
determination to be made at the "front end" before proceeding. A short discussion ensued
relative to separation distance and permitted use. Commissioner Deegan opined that this be
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taken as a separate issue. The ordinances will be voted upon and the plan wjll be addressed
separately. The alcoholic beverage issue will be settled as a separate issue. Mayor Garvey
did not wish to deny the Downtown plan because of the aloholic beverage control issue.
Mr. Wright suggested the alcoholic beverage control issue be split from the plan; Mr.
Shuford said this would not be a problem, and appropriate pages would be amended. Mr.
Polatty said two separate decisions are needed, one motion to amend and delete all alcoholic
beverage referrals and another to put them back in. Mr. Shuford will meet with Mr. Galbraith
and prepare several motions to amend.
Land Use Plan Amendment to Public/Semi-Public and PISP ZoninQ for oropertv located at 2985
C.R.193. oart of SE 1 /4 of Sec. 5-29-16. M&B 41.06 & 41.08 and review of extension of
landmark Drive (Oak leaf ltd. lUP93-01 . 293-01 HPLD)
The applicant's property has a City Future Land Use Classification of Low Density and
zoning of RS-G. Its Future land Use Classification will be going from a Countywide Plan
Classification of Residential to Public/Semi-Public, and PPC review of the proposed Land Use
Amendment will be required.
Mr. Wright explained the application and indicated staff recommends applications be
received and referred to the City Clerk for advertising and public hearing. Discussion ensued
which clarified the geographical logistics of the subject property.
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Preliminarv Site Plan for Mt. Olive AME Church located on Hart Street between Railroad
Avenue & North Garden Avenue (Mt. Olive AME ChurchHPLD)
The applicant has applied for conditional use approval to permit non-commercial parking
on the northern portion of the property zoned General Commercial (GCl. Mr. Polatty explained
the applicant is requesting a variance for 29 parking spaces; a variance to the front and rear
setbacks; and a variance to the eastern perimeter landscaping ordinance. Mr. Wright noted
the parking variance would be the critical issue.
Bavview Saotist Church
Mr. Wright referenced the Bayview Project and the complaints that the neightborhaad
had not bee n notified of the plans to construct a church. He has signed documents for the
applicant to go forward with the site plan. He said the City Clerk researched minutes and
could find no record that the applicant was told to bring the item back; the site plan was
approved in 1992. Following a short discussion, the Commissioners agreed fair consideration
was given to the applicant, and to leave this as an administrative matter. Mayor Garvey
suggested the City Manager confer with the applicant and not simply write a letter.
Commission aopointment of one of its members to represent the Commission as the
Canvassina Board ra: 3/9/93 Municioal Election (CLK~
The Commission directed the item be revised to appoint Commissioner Deegan as
representive to the Canvassing Board.
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Airoort Authoritv ~ 1 aopointment (CLK)
Mayor Garvey referenced and reconfirmed an incident involving Mr. Roper. Also, Mr.
Francis Werner, who is technically in the air flow area, north of the airport, was
recommended, as well as Mr. Vito Resta because of his airport background.
Develooment Code Adiustment Board - 2 aooointments (eLK}
Mayor Garvey suggested Peg Rogers; Commissioner Hodges recommended Joyce
Martin for Development Code Adjustment Board membership.
Second Reading Ordinances
Ord. #5326-93 - VacatinQ 18' north/south alley lyinQ W of Lots 1 ~5 & E of Lots 6 and 17. Blk
25 of Map of Belleair Sub. (Larrv Dimmitt Cadillac V92.23)
Mr. Galbraith will advise the Commission on this matter before its Thursday meeting.
Mayor Garvey stressed there be agreement between the two parties before the ordinance is
passed on second reading.
Ord. #5333~93 - Relating to security alarms, amendinQ Sec. 94.08(2) to delete reQuirement
, to renew oermits annually
All current permit holders will be notified by letter of the necessity of renewal.
...;~~;,~ Ord. #5334-93 - Relating to the City Code of Ordinances: adootinq and enacting a new code:
oroviding for reoeal of certain ordinances not included therein
Mr. Galbraith explained the adoption of the new City Code and the transition period and
asked those currently preparing to wait and amend the new Code so that section numbers will
not be confused.
OTHER CITY ATTORNEY lTEMS
City Commission Rules of Procedure
Mr. Galbraith presented revised Commission Rules of Procedure which includes
amendments to Rule 1. and Rules 5 and 13 from Resolution 93~4. Mayor Garvey asked if the
Commission wished to wait until the new Commission was seated, noting specifically the
meeting starting time of 6:00pm. It was agreed that the 6:00pm time would be most
advantageous for TV coverage and for citizens wishing to be heard.
Rules 5(2) and 5(3} were discussed and it was mentioned these sections could be
combined. Rule 5(3) which states, minutes shall be taken and distributed by the City Clerk
should be under 5(2), but Work Session minutes will be distributed only upon request. The
first two sentences of Rule 5(3) will be left lias is". The Commission agreed that only staff
members participate at Work Sessions unless the consensus of the City Commission is to
allow citizens input. Expert testimony will be allowed at Work Sessions; however, public input
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The Commission recessed at 3:07pm, reconvening at 3: 11 pm.
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is to be at the City Commission meetings.
Commissioner Deegan asked for another word for 'meetings' in Rule 5 and asked that
town meetings be put in quotes, omitting the word 'regional'. Minor changes were noted for
Rules 6 and 7. .
Discussing Rule 8, it was noted attendance of "City officials shall be required unless
excused by the City Commission, and employees shall be bound to attend meetings upon
request as well. Those officials whose attendance is mandatory were noted.
The Commission agreed to delete Rule 9; Rule 10, Citizens to be Heard will be
scheduled after Public Hearings.
After considerable discussion, it was agreed to leave the presentations section as it is
for the present time.
The Commission discussed the Public Hearing procedure, particularly noting
ramifications of the swearing in process. Notification of time allowed for presentations for
variances will be sent to applicants prior to appearance. Fifteen minutes was suggested.
Mr. Galbraith explained that "consensus" as referred to in Rule 12 means agreement
of the majority of the Commissioners present.
t~;~ Rule 14, motion shall be restated by the chair; Rule 16, reference to dinner break will
be deleted; Rule 18, all mail to the City Commission; Rule 18(0). 18(E) were clarified. When
a letter is sent to all Commissioners, the response will come from Mayor Garvey. In the
future, Commissioners will receive copies of complaints and attached responses written in
their behalf. Rule 18(G) will be deleted.
It was agreed that a reference to Roberts Rules of Order be included, using the latest
version. It was noted the chair is parlimentarian unless challenged by the Commission.
Commissioner Deegan questioned the need for alcoholic beverage separation distance
variances and receipt and referral coming to the Commission. Ms. Goudeau offered a history
of the alcoholic beverage code, and explained variance and site plans procedures. She noted
that receipt and referral has been used erroneously in the past. Mr. Galbraith suggested
alcoholic beverage conditional use go to P&Z, and DCAB for the variance, adding that
conditional use is required for a new owner. Mayor Garvey asked Mr. Galbraith to bring the
matter back for discussion at a later date.
Mayor Garvey noted, according to Roberts Rules, she can not make a motion or
second; however, she may relinquish the chair to the Vice-Mayor and thereby make a motion
or second. Ms. Goudeau will check the Charter to verify.
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This item is continued to the February 6, 1993 meeting.
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Commission Discussion Items
Island Estates Civic Association raguest ra: Trollev stan
The Island Estates Civic Association has requested the Trolley stop at the Publix
shopping center be reinstated.
Mayor Garvey reported that at the end of March the Trolley Stop is no longer a pilot
proiect, and a decision will have to be made as to whether to continue. A discussion ensued.
It was agreed that tha trolley was for tourists' convenience and not a free transportation
system.
Parking metlJrs Beach Librarv
MAS reQuest re: Dunedin Pass
Mr. Wright said the Marine Advisory Board has requested a 60 day delay. The
Commissioners agreed.
Mr. Galbraith informed the Commission he is filing a protective order motion tomorrow
to eliminate the need for depositions relative to Ultimar III.
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Other Commission Action
Commissioner Deegan reported a complaint from a motel owner on Bay Esplanade
about drag racers. It was suggested that the north lot be closed at 10:00pm. It was noted
that seniors are upset about noise and basketb~lI, and want the area to be fenced. Mayor
Garvey asked the beach Police Lieutenant be notified.
Commissioner Hodges reported that Thomas Robinson sent several letters relative to
extending summer programs at Martin Luther King to Saturdays. and had not received a
response. Mr. Wright will look into this situation.
Commissioner Berfield referred to the Pope water deposit matter, noting that a citizen
has filed an objection to the settlement that had been reached. Mr. Galbraith reported a
hearing has been scheduled, noting that the citizen's name is Fred Thomas. He is complaining
the attorney's fees are unreasonably high.
The meeting adjourned at 4:50pm.
Special Meeting re: Budget Process convenes immediately following Worksession.
The Budget Process is rescheduled for February 5, 1993 at 10:00am.
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