12/15/1995
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LIBRARY BOARD
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MINUTES'
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting
December 15, 1995
Clearwater Public Library
9:07 a.m. - 10:05 a.m.
PRESENT: '
wilbert Bacon, Chair .-
Estelle Dunn
Joanne Laurenti
Dr. William Raffanie110
David Waddell
Lucille Weiss
Herbert Wickersham
Dr. Arlita Hallam,
ABSENT:
Marshall Bennett, excused
Thalia Kelsey, excused
Shirley Kennedy, excused
Pamela LeClair, excused
GUESTS:
Shirley Hunt, GCPL Foundation
ex-officio Janie Williams, CPLS Staff
Chairman Bacon called the meeting to order at 9: 07 a. m. Mrs.
Laurenti moved to accept the minutes of the November meeting as
submi t ted . The ' mot ion was seconded and approved unanimous 1 y .
MOTION CARRIES.
Dr. Hallam reported the COOP is looking at its funding formula.
The COOP formula was set up with the largest library receiving 20%
of the county residents' fee and gradually lower percentages going
to mid-sized libraries with the smallest library receiving 5%.
When Clearwater joined the COOP, the largest percentage was reduced
to 17% and the smallest percentage reduced to 4.25%. This formula
was not based on usage. Now a cammi t tee made up of Finance
Directors of the coOP libraries is revisiting the formula using
circulation, program attenqance, and reference statistics based on
usage by residents and nonresidents as criteria. An August sample
for Clearwater showed 72% usage from Clearwater residents and 28%
usage from nonresidents. However, Largo and Seminole showed an
impact of 52% resident/48% nonresident and 24-26% resident/74-76%
nonresident usage respectively. Due to inequities in the funding
formula, Largo may consider withdrawing from the COOP. The
committee may look at net lending when considering a funding
formula change.
Dr. Hallam noted that Linda Lange will report to the Board next
month on the installatiop of the alpha system and Internet access.
Mr. Bacon hopes to attend Library Day, March 18-20, and invited any
Board members to also attend. (Please contact Mr. Bacon or Dr.
Hallam) .
Mrs. Weiss reported the Friends are doing well with the bookstore.
The volunteer tea was a wonderful event.
Dr. Hallam reported the Florida Library Association Conference will
be held in Tampa, April 16-19. Board members might be interested
in attending Friends and Trustees workshops.
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Dr. Hallam also reminded the Board of several upcoming events in
the Library system in the next few months.
Mr. Bacon reported the COOP Board is not meeting the m"onth of
December.
Mr. Bacon commented on the wonderful investments the Foundation has
made in the Library. He urged every Board member to join the
Foundation.
Mr. Hunt stated the Cognoscenti Auction will be different this year
and encouraged the Board to attend the Auction on February 22. The
theme for the Auction is a presidential one. For the first time,
anyone may attend the Auction for $25.00 without mandatory
Foundation membership. 'l'he evening begins at 6: 3,0 p. m. with a
social hour and silent auctionj then adjourns upstairs at 7:30 p.m.
for dinner and audible auction. Honorary chairs will be inviting
people to sit at their tables.
Mr. Bacon suggested Beard members might help the Youth Services
staff recruit young people in the schools to join the Library.
Dr. Hallam introduced Janie Williams, Circulation Manager, to
discuss circulation policies and procedures. After discussion the
,Board adjourned to the circulation department for a tour.
The next meeting of the Board is scheduled for Friday, January ~9,
1996, 9:00 a.m., third floor Board Room, Main Library.
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