03/18/1994
" '."
, '
,,' LIBRARY BOARD
, '
:.~: > ,~:.;:: ': '. ' . .
" ,
~ ~~... :~
, "
" . >,
"
. '
c '
, '
, ,
:;.,...-1.... "HI; . '.T. '.; :"', c .....1,'. +'l~ ',', :'
". .. , . , 'c'" ,
.."<
,I',., 'c
,
<iI., .'c . .
T,l. '. '
\.'.'.< .
. '
MINUTES
DATE /J?l1l1d /~ /""1
'\
-/-/807
CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting
March 18, 1994
Main Library
9:00 a.m. - 10:45 a.m.
, .
\
I
1
: . .
PRESENT: ABSENT:
Dr. David Berry, Chair Pamela LeClair, excused
Wilbert Bacon
Trudi Bils
Estelle Dunn
Brenda Hunter GUESTS;
Thalia Kelsey Ed Marquardt, CompuWizard, Inc.
Joanne Laurent! Ann Wickersham
Katherine Merriam Shirley Hunt
William Raffaniello
Herbert Wickersham
Dr. Arlita Hallam, ex-officio
Dr. Berry called the meeting to order at 9:00 a.m. Dr. Berry noted
he received correspondence from a Congressman in favor of
supporting legislation for lottery support to libraries. Mrs.
Merriam sent a card to the Board thanking them for her get-well
plant.
Mrs. Merriam moved to approve the minutes of the February meeting
as submitted. The motion was seconded and approved unanimously.
MOTION CARRIES.
Mr. Bacon presented a report from the Adler Room subcommittee
(minutes attached). The committee recommended to the Board that
the Adler Room remain in its current location. Mr. Bacon submitted
this recommendation as a motion. The motion was seconded and
approved unanimously. MOTION CARRIES.
Dr. Hallam discussed library policies which may need revision. The
nonresident fee policy will need to be changed to be the same as
the Pinellas Public Library Cooperative's policy. The Circulation
policy will be changed to reflect Cooperative fees:
a) Checkout period will change from 3 weeks to 28 days.
b) Overdues will change from $.lO/day to $.OS/day with a
maximum charge changed from $2.50 to $5.00.
c) Replacement cards will change from $2.00 to $1.00.
There is no cooperative policy for videos. The Board discussed
Clearwater's current video checkout policy. Mrs. Merriam moved to
leave the video checkout period at 7 days. The motion was
seconded. After some discuss ion, the Board voted 8 in favor of the
motion, 2 opposed. MOTION CARRIES. The present video fine policy
is $2.o0/day, maximum $20.00. Mr. Bacon moved to keep the fine on
videos at $2.00/day, maximum $20.00, urging people to return them
in 7 days. The motion was seconded and approved unanimously.
MOTION CARRIES.
. . i. ..' .... . . . . ' . . 1 ... . '. 1 , I,. ~' . <: '. '. .. ~. _
Dr. Hallam commented on the recently revised Library Board Manual
which now includes the provisions of the Sunshine Law.
Mr. Raffaniello presented
officers for 1994-95:
Wilbert Bacon
Joanne Laurenti
the Nominating Committee's slate of
Chairman
Vice Chairman
The election of officers will be held at the April Board meeting.
At this time, Ed Marquardt of CompuWizard, Inc. gave a presentation
of A to Z Classifieds, touchscreen online computer bulletin boards
containing classified ads for jobs, real estate, pets, restaurants,
community information (clubs & organizations, tourist attractions,
churches, etc.). If these IIkiosks" are approved for placement in
the Library, Cornpuwizard would devote one section of the
touchscreen to a highlighted Library information bulletin board
featuring Library hours, services, programs from information
provided by the Library. Dr. Hallam asked the Board to make a
recommendation whether th!3y favored placing the kiosks in the
Libraries. After some discussion, Dr. Berry appointed a
subcommittee of wilbert Bacon, Chair, Estelle Dunn, and Herbert
Wickersham to review and report next month to the Board. The
subcommittee agreed to meet Monday, March 21, at 1:30 p.m. at Main
Library's 3rd floor conference room.
Mrs. Bils reported on her experience with Dr. Hallam at Library Day
in Tallahassee meeting different Representatives. Dr. Hallam
discussed proposed legislation to allocate $5.2 million of
unclaimed lottery winnings for libraries in cooperating projects
with schools.
Mrs. Wickersham gave a presentation of FREENET. The Suncoast
FREENET Committee is establishing a FREENET system for the Tampa
Bay area. The mission is to provide the public with a wide range
of easily accessible and usable information and to enhance the
community by providing a free, community-oriented, telecomputing
network. Only one functioning FREENET in Florida exists in
Tallahassee at this time. Officially sponsored by the Friends of
the Hillsborough County Public Library System, the Suncoast FREENET
Committee is run by volunteers. Anyone with access to a computer
and modem may log into the system. Costs for C the FREENET are
covered by grants and donations. The individual user does not pay.
When the system is up and running, the committee will be disbanded
and a Board of Directors appointed. A public forum on FREENET will
be held at Main Library in the Adler Room on May 5, 1994, at 10:00
a.m.
Mrs. Merriam reported the Friends of the Clearwater Library's
Annual Meeting and Reception for Volunteers will be April 17, 2:00
p.m. at Main Library. Board members are invited and will be
recognized.
,-:< -.'.
",
~': .
... I." .1" ....... "j . .~, I - c.,'1 "
"
"
. ;1
"' I :' :'," I'
. I,.,
Dr. Hallam reported on several oroposeq changes at Main Library:
1) Administrative Offices may be moved into the third
floor storage room after renovation.
2) Database Place may be moved into the area between the
reference office and the present administr,ative office
on the second floor.
3) Stacks may be moved from the area noted in 2) above to
,the vacated Database Place area which is load-bearing
for book stacks.
4) Adult Services staff (2) located on 3rd floor may be
moved into vacated administrative offices.
These changes are proposed in next year~s budget.
Mr. Hunt commented this is the Greater Clearwater Public Library
Foundation's tenth anniversary.
The April Board meeting will be held at Clearwater East Library,
April 15, 9:00 a~m., immediately followed by Walter Lord's program
"A Night to Remember" (RMS Titanic).
This meeting was adjourned at 10:45 a.m.
J.,. ".
, . '. ,'/ . ,'. '. . " . .. , . ,. . .. . ~ . '.. . '. ~ , '.' ." . ~ . . , ", I J .' .'. . . '
MINUTES
ADLER ROOM COMMITTEE
CLEARWATER PUBLIC LIBRARY SYSTEM BOARD
March 14, 1994
The following committee members met at the East
Branch Library at 3:30 p.m.: Tony Bacon, Joanne Laurenti,
Trudi Bils, Arlita Hallam (ex officio).
Dr. Hallam explained that Commissioner Thomas had
requested that the library consider relocating the Adler
Room to another area of the library in order to make its
first~floor space, load-bearing space available for
library materials.
A staff committee had explored the possibility of
relocating the circulation department or the Friends Book
store to the Adler Room space. The current configuration
of the circulation desk and workroom did not work well
for expanding the library COllection. Relocating the
Friends Book store freed up some floor space, but it was
minimal compared to the loss of the Adler Room.
Relocating the Adler Room to the third floor was also
considered. The third floor is not a supervised area
during evenings and weekends, when most meetings are
held. There are no restroom or kitchen facilities. The
unfinished storage room space is no larger than the
current Adler, Room.
Tony Bacon felt that the Adlers were responsible for
the gift to build the wing where the Adler Room is
located and that the Adler Room should be left as a
tribute to them. Even if another library facility is
constructed, Tony recommended that there should always be
an Adler Room.
Committee members faIt that the Adler Room was
needed for Friends and other programs, city and Library
staff meetings, children's programs, and other
organizational meetings. Twenty-two groups currently use
the room on a regular basis. Easy access to the outside
entrance, kitchen, and restrooms' made the current
location preferable to other possibilities in the Main
Library.
Joanne Laurenti moved, Trudi Bils seconded, that the
Adler Room remain in its current location. The motion
carried and will be recommended to the Library Board at
its regular meeting on March 18.
SUbmitted,
Arlita Hallam