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09/17/1993 ... 1'. . .'.........,. , " . .. " I ..' ,t:' .~~~::'.<./ . .... . ~ I I . I " . :', . , .. ,. \ . ".. . ii' ~ l, : . '. '.". . ':. I;'.' ". . .', . w___...,,+,~..,,, '. >'. .,.! o'."/< ".'" ... ,'. c ,.'. .' " ..u~'.~~~ \. . . \ ," LIBRARY BOARD MINUTES ..>..' DATE Stpi~IYI~~ I~ I"S j--/65'0 ..' " . ..... . . . . . . . '. ... t. . . " '. ~. " . . ." ~ . : ~ ,... . ..... ~. ~ ~ ,~ ;. CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Maeting September 17, 1993 Main Library 9:00 a.m. - 10:30 a.m. PRESENT: Tony Bacon, Vice-Chair Estelle Dunn Thalia Kelsey Joanne Laurenti Katherine Merriam William Raffaniello Herbert Wickersham Jack Wilson Dr. Arlita Hallam, ex-officio ABSENT: Dr. David C. Berry, excused Douglas Cowley, excused Brenda Hunter, excused GUESTS: Marsha McGrath, Youth Services Div. Mgr. Shirley Hunt, GCPL Foundation In Dr. Berry's absence, Vice Chair, Tony Bacon, called the meeting to order at 9:00 a.m. Mrs. Merriam moved that the minutes of the May meeting be approved as submitted. The motion was seconded and approved unanimously. MOTION CARRIES Mr. Bacon announced that Mr. Jack Wilson has moved out of the City limits and has had to resign from the Board. Mr. Bacon expressed his regrets in Mr. Wilson's leaving, noting Mr. Wilson was a great advocate of the children. His absence will be.a great loss to the Library. Mrs. Kelsey moved to include these comments in the record. The motion was seconded and approved unanimously. MOTION CARRIES. . -"') ">r.!' Mr. Bacon met with the Friends of the Library and Greater Clearwater Public Library Foundation boards to discuss Clearwater joining the Pinellaa county Cooperative. Both boards were in favor of the joining the Cooperative. Mr. Bacon discussed the draft response prepared by Dr. Hallam to Lee Reguleki's questions. The Budget Advisory Committee meeting with the Board has been changed to October 19. The Board was asked to review the draft within the next week and contact Dr. Hallam or Mr. Bacon as soon as possible. From the Budget Advisory Committee meeting, the Library Board recommendation with the endorsements of the Friends of the Library and the Foundation will be taken to the City Commission possibly in early December. Dr. Hallam reported that the Library's operating budget for 93/94 is very flat. The Beach Library operating expenses were put back into the budget. Dr. Hallam reported no staff changes in the budget. Marsha McGrath, Youth Services Division Manager, gave a presentation of the successful summer children's program for 1993, outlining the different programs and attendance statistics. Mrs. McGrath reported that the Friends of the Library has budgeted heavily for children's programming in 93/94. Mr. Bacon discussed national library rankings based on a survey of per capita output measures. Clearwater Public Library System ranks in the top SO nationwide. Mr. Bacon mentioned Dr. Berry wanted to start a voluntary donation for special situations such as flowers, refreshments, etc. Mrs. Merriam so moved. The motion was aeconded and approved unanimously. MOTION CARRIES. The donations will be collected in a "pass the hat" basis and one Board member will handle the money. Mr. Bacon reported that Mr. Cowley (absent from this meeting) would like the Board to consider changing the time of day of the Board meetings. After much discussion, Mr. Bacon tabled the matter, since there is not one time of day that ~~ is convenient for everyone, and attendance at monthly Board meetings is usually . '..... . ' , .' . . . " ~ . . . ' .'. . .. .' . '. ,.'.' .' .' . . , .,' . "," "."". . ;.:'. '., '. . ..,t, ~ .'1. ,c ~ .::J v " . , very good. Dr. Hallam reported that David Henington's final building program for the Clearwater Public Library system is in the mail and on the City Commission agenda for October 18 for the Commission's acceptance. copies of the Engineering study of Main Library and the Building Program will be mailed to the Board. Or. Hallam discussed a memo from Commissioner Thomas regarding the maximum number of books an individual can check out at a time and the maximum number that an individual can have totally checked out at any given time. Dr. Hallam reviewed all materials checked out on patron cards on a given date and compiled the Dtatistical data in the attached memo to Michael Wright, city Manager, on september 2, 1993. Board members did not feel individuals are "abusing" the system by the number of materials being checked out. This matter is scheduled for discussion at the october 4 city Commission meeting. Dr. Hallam discussed the recommendation of a best seller task force to rent a large number of best sellers from a company and then offer a re-rental price to the public. The Library would continue to purchase the usual number of copies for the system. Rental books would be shipped back to the rental company after the book is off the beat seller list. This would not be a revenue source; the Library would probably break even. The Board agreed thin was a good idea. Dr. Hallam mentioned the Community Consen~us Process--a series of town meetings in March conducted by Dr. Graves of california, at which people will be asked what they want their community to do. Dr. Hallam noted the Library should be mentioned at those meetings. Dr. Hallam noted that Main Library inventory will be completed by end of september. Branches will then start. Mrs. Merriam reported on the Friends of the Library Board meeting at which Mr. Bacon spoke on the Cooperative. January 22, 1994, will be the Friends' Winter Meeting at Bill Irle's banquet hall featuring Dr. Kathleen McCook of uSF'a Library School and a mystery guest. Mr. Hunt reported Mr. Bacon spoke to the Foundation Board on the Cooperative issue and the Board voted Clearwater Public Library System to join. November 11 will be the Foundation' a event of the year, the Cognoscenti Auction, a membership drive and fundraiser. Mrs. Dunn asked what is the percentage of re-registered vs card holders. Dr. Hallam reported 22,000 patrons have been re-registered in 4 months, and predicts 50,000 in one year. The previous total was 60,000. Mrs. Merriam moved to adjourn the meeting at 10:30 a.m. The motion was seconded and approved unanimously. MOTION CARRIES.