07/01/1993
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'LIBRARY BOARD
MINUTES
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CLEARWATER PUBLIC LIBRARY SYSTEM
MIDSUMMER, 93 LIBRARY BOARD UPDATE
To: Library Board Members
From: Dr. Arlita Hallam, Library Director
Subject: Mid-summer library update
Date: July 1, 1993
Just wanted to bring you up-to-date on library
happenings while you're sipping sodas by the pool.
Hope you're having a great summer!
The Library seems to be making the news with some
regularity this summer, so I wanted to brief you on the
following issues:
1. 1993-94 Budget: The Commission charged city
Administration with bringing to them a balanced budget
which included no tax increases and no new staff. In
order to accomplish this feat, several city departments
are being restructured, privatized, or eliminated. The
Library's contribution to the original 2.5 million dollar
deficit is a proposal to closo the Beadh Branch Library
. (a savings of $77,573). The Memorial Civic Center would
also be closed, which would save the city a total of
$135,000. The Commission suggested this solution at
their goal-setting session in May.
Petitions are currently circulating on the Beach and
Anne Garris is championing keeping the library open
through the Beach Views. r believe that the Beach
Library customers will let their wishes be known without
the Library Board needing to be involved at this time.
r do know that several of the Friends are involved in the
petition drive. The first budget hearing will be on
July 8 at 9:00 a.m.
Meanwhile, we are holding two vacant positions for
the branch manager, Linda Hamrell, and library assistant,
Linda Ratcliffe, so that their jobs will not be in
jeopardy.
2. Countryside Branch Manaqer: Lois Maroon has been
named Branch Manager of the countryside Branch, replacing
Wendy Foley. As you recall, Wendy was transferred to the
East Branch following the death of Delanie Ross-Plant.
Lois has been a long-time library staff member and is
well-loved by the countryside community.
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3. Hain Librarv Building Proqram: Library Building
Consultant David Hcningtont who is Director of Houston
public Library, spent three days with our staff in June,
in preparation (or writing the first draft of the Main
Library's Building Program. We expect to have the final
copy before the end of this fiscal year.
4. Invel)torv update: Inventory of the non-f ietion
collection of the Main Library has been completed on
schedule (in five weeksl). Board member Katie Merriam
has been a big help with inputing the barcode records
into a laptop computer, to then be checked against the
database. The Main Library should be completed by the
end of summer; then we'll move on to the branches. No
results are available at this time.
5. Library card re-reg istration: 19,313 library
customers have received the new up-dated library cards
since we began re-registration in .January. All old
library cards are expiring on the patron's birthday and
are being re-issued with an expiration date in three
years.
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6. Librarv Co-oP: The city's Budget Advisory committee
was unable to meet with the Library Board before your
summer recess, so we agreed to wait until fall.
MeanWhile, the Co-op has formed a committee of member
city finance directors and city administrators to re-
consider the co-op's financing formula. As we realized,
the medium-sized libraries of Largot pinellas Park, and
Dunedin were to lose more than $100,000 per year if
Clearwater joined the co-op.
I will continue to monitor the finance committee's
meetings. At this time, it looks as if the proposed
formula may not affect the larger libraries (Clearwater
and st. Petersburg's 20% allocation), b~t might reduce
the 5% the smaller libraries are guaranteed under the
current formula. The smaller libraries would not lose
income if the formula was cut to 4%, because Clearwater
brings in enough revenue to increase the total
proportionately. The three medium-sized libraries
would then be able to receive the amounts that they had
counted on having.
If the finance committee's recommendation does
adversely affect Clearwater's allocation, we can always
change our proposal to the commission. The delay could
be a "blessing in disguisell.
7. Comparative Data: We did the enclosed comparisons in
preparation for calls from newspaper reporters. The
results are interesting.
HAVE A GREAT REST-OF-SUMMER!
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BUDGET SUMMARY
1993-9'4
.......
Total budget: $3,307,583
Increase of $179,153 (5.7%) over 1992-93
5% increase in personnel services
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12.5% increase in operating expenses (includes new reader's
and lounge chairs for Main Library; new chairs for
meeting room at North Greenwood; printers/softwarel
hard-drives for 9 computers from Clerk's office)
6.6% increase in internal services (other departments)
5.5% increase in capital items (new carpet for East and Beach,
public access computers for all branches),
23% decrease in debt service
2% increase in book budget
Next year's materials budget: $450,000 (14% of total budget)
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MAIN LIBR~RY FACT SHEET
Opened:
September 14, 1916
Address and Phone: 100 North Osceola, 34615
462-6800
Hours open:
Monday-\~ednesday: 9': 00 -9: 00
Thursday-Saturday: 9:00-5:00 (60 hours)
Distance from Main Library: 0 miles
staff:
6
.5
4
3
4
6.3
Librarian II
Librarian I
Library Assistant
Library Assistant
Library Assistant
Library Page
III
II
I
$27,678-42,191
$22,550-32,602
$21,449-30,943
$16,454-23,642
$14,178-20,404
$6.0765 hr.
Number of items in collection: 192,923 (52% of system)
statistics:
89-90:
90-91:
91-92:
circulation
317,531
310,783
321,207
Reference
103,340
114,972
139,828
Transactions
420,871
425,755
461,035
Door Count
375,390
370,510
305,463
Average circulation per day (1991-92):, 1,060
Range: December: 936 February: 1,164
Percentage of system-wide circulation: 34%
Type of materials circulated 91/92:
Fiction: 27%
Childrens: 19%
Non-fiction: 28%
Videos: 16%
Paperbacks: 10%
other: 0%
Public service Transactions per staff: 19,371
Cost per transaction: $1.57
Cost of operations:
Salaries and fringes:
utilities:
'J.1elephones:
Subscriptions:
Security:
Pest Control:
Cleaning:
~vindows :
Total cost:
$607,703
52,140
12,170
45,100
436
238
18,830
1. 452
$725,899
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MAIN LIBRARY FACT SHEET
REFERENCE
Address and Phone: 100 North Osceola, 34615
Hours'open:
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staff:
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statistics:
89-90:
90-91:
91-92:
462-6800
Monday-Wednesday: 9:00-9:00
Thursday-Saturday: 9:00-5:00 (60 hours)
3 Librarian II
.5 Librarian I
3 Library Assistant III
.5 Library Page'
$27,678-42,191
$22,550-32,602
$21,449-30,943
$6.0765 hr.
Reference
103,340
114,972
139,828
Reference Transactions per staff:
19,975
Cost per transaction: $1.75
Cost of operations:
Salaries and fringes: $245,255
MAIN .LIBRARY FACT SHEET
CIRCULATION
Address and Phone: 100 North Osceola, 34615
Hours open:
staff:
statistics:
89-90:
90-91 :n
91-92:
462-6800
Monday-Wednesday: 9:00-9:00
Thursday-Saturday: 9:00-5:00 (60 hours)
1
1
1
5
5
Librarian II
Library Assistant III
Library Assistant Ir
Library Assistant I
Library Page
$27,678-42,191
$21,449-30,943
$16,454-23,642
$14,178-20,404
$6.0765 hr.
circulation
317,531
310,783
321,207
circulation Transactions per staff: 24,708
cost per transaction: $ .76
cost of operations:
Salaries and fringes: $244,925
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BEACH nn1\Nclt F1\CT SHEET
Opened: July 21, 1961
Address and Phone: 40 Causeway Blvd., 34630
462-6890
Hours open:
Monday - Friday 9:00-5:00 (40 hours)
Distance from Main Library:
2 miles
staff:
Branch Manager (Librarian II)
Library Assistant II
$27,690-$42,520
$16,454-$23,634
Number of items in collection: 17,000 (5' of system)
Special collections: Wickman Books of the Sea (1,600 books)
statistics:
89-90:
90-91:
91-92:
CirCUlation
36,168
35,721
37,957
Reference
1,778
2,259
3,072
Transactions
37,946
37,980
41,029
Door Count
27,849
27,505
28,873
Average circulation per day (1991-92): 125
Range:' September: 79
February: 216
Percentage of system-wide circulation: 4%
Type of materials circulated 91/92:
Fiction: 42%
Paperbacks: 29%
Non-fiction: 18%
Videos: 8%
Childrens: 3%
pUblic service Transactions per staff: 20,515
Cost per transaction: $1.89
cost
of operations:
Salaries and fringes:
utilities:
Telephones:
subscriptions:
Security:
Pest Control:
Cleaning:
Nindows:
Carpet
Postage for mailer
computer add-ons
Shelving range
Total cost:
61,898
o
640
2,140
420
120
2,575
180
4,000
1,450
3,400
750
$77,573
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NORTH GREENWOOD nR1\NCIt FACT SHEET
Opened: .
Mnrcf1 15, 1950
Address and Phone: 1250 Palmetto, 34615
462-6895
Hours open:
Monday, Thursday, Friday:
Tuesday, Wednesday:
9:00-5:00
11:30-a:oo
(41 hours)
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Distance from Main Library: 1.5 miles
staff:
Branch Manager (Librarian II)
Library Assistant II
$27,690-$42,520
$16,454-$23,634
Number of items in collection: 20,000 (5% of system)
special collections: African-American collection
statistics:
89-90:
90-91:
91-92:
circulation
18,997
22,120
21,107
Reference
6,000
4,000
8,000
Transactions
24,997
26,120
.29,107
Door Count
14,627
17,032
19,000
Average circulation per day (1991-92): 70
Range: November: 56
January: 85
Percentage of system-wide circulation: 2.2%
Type
of materials
Childrens:
Fiction:
Non-fiction:
Paperbacks:
Videos:
other:
circulated
29%
27%
17%
12%
12%
3%
91/92:
Public service Transactions per staff: 14,553
Cost per transuction: $2.78
Cost of operations:
Salaries and fringes:
utilities:
Telephones:
subscriptions:
Security:
Pest control:
Cleaning:
WindOWS:
Total cost:
$68,580
$ 5,100
$ 1,840
$ 2,000
$ 420
$ 120
$ 2,580
$ 170
$80,810
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EAST D!U\NCII FACT SHEET
Opened:
November 3, 1985
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Address and Phone: 2251 Drew street, 34625
462-6400
Hours open:
Monday-Wednesday: 9:00-9:00
Thursday-Saturday: 9:00-5:00 (60 hours)
Distance from Main Library: 4.5 miles
staff:
1
1
1
1
2
3
1.5
.5
Branch Manager (Librarian
Librarian II
Librarian I
Library Assistant III
Library Assistant II
Library Assistant I
Library Page
flandiperson
III)
$30,452-46,982
$27,678-42,191
$22,550-32,602
$21,449-30,943
$16,454-23,642
$14,178-20,404
$6.0765 hr.
$14,913-21,383
Number of items in collection: 77,790 (21% of system)
statistics:
89-90:
90-91:
.91-92:
circulation
302,475
324,576
318,765
Reference
74,64.6
80,340
61,221
'l'ransactions
377,121
399,176
379,986
Door Count
233,864
269,805
269,695
Average circulation per day (1991-92): '1,052
Range: December: 928 January: 1,152
Percentage of system-wide circulation: 34%
Type of materials circulated 91/92:
Fiction: 26%
Childrens: 23%
Non-fiction: 22%
Videos: 18%
Paperbacks: 9%
other: 2%
Public Service Transactions per staff: 36,189
Cost per transaction: $ .91
Cost of operations:
Salaries and fringes:
utilities:
Telephones:
Subscriptions:
Security:
Pest Control:
Cleaning:
Windows:
Total cost:
$279,160
23,200
7,380
19,600
480
140
12,890
170
$343,020
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COUNTRYSIDE nR1\NCn F1\c'r SHEE'r
Opened:
October 23, 1988
Address and Phone: 2741 state Road 580, 34621
462-6448
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Hours open:
Monday-WednesdilY: 9:00-9:00
'l'hursduy-Sa turdny: 9: 00- 5: 00 (GO hours)
Distance from Main Library: 7.5 miles
Staff: .
1
1
1
1
1
1
1.5
.5
Branch Manager (Librarian
Librarian II
JJibrarian I
Library Assistant III
Library Assistant II
Library Assistant I
Li,brary Page
Handiperson
III)
$30,452-46,982
$27,678-42,191
$22,550-32,602
$21,449-30,943
$16,454-23,642
$14,178-20,404
$6.0765 hr.
$14,913-21,383
Number of items in collection: 60,886 (17% of system)
statistics:
89-90:
90-91:
91-92:
Circulat.ion
204,680
230,762
237,229
Reference
23,497
27,108
45,396
Transactions
228,177
257,870
282,625
Door Count
177,764
243,547
231,908
Average circulation per day (1991-92): 783
Range: December: 650 June: 867
Percentage of system-wide circulation: 25%
Type of materials circulated 91/92:
Fiction: 27%
Childrens: 26%
Non-fiction: 25%
Videos: 13%
Paperbacks: 8%
other: 1%
Public Service Transactions per staff: 37,683
Cost per transaction: $1.03
Cost of operations:
Salaries and fringes:
utilities:
Telephones:
SUbscriptions:
Security:
Pest control:
Cleaning:
Windows:
'l'otal cost:
$222,190
27,700
7,3BO
19,200
480
300
12,890
400
$290,540
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