12/18/1992
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LIBRARY BOARD
MINUTES
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DATE 7)t~~~"-Af, I~ If'A
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting December 18, 1992
Clearwater Public Library
9:30 a.m. - 10:50 a.m.
Present:
Dr. David C. Berry, Chair
Douglas Cowley
Frederick Dunn
Brenda Hunter
Thalia Kelsey
Joanne Laurenti
Katherine Mp.rriam
Virginia Watson
Arlita Hallam, er.-officio
Absent:
Wilbert Bacon, excused
Jill Perrino
Jack Wilson, excused
Guests:
Linda Lange, CPLS Division Manager
Shirley Hunt, GCPL Foundation
Chairman David Berry called the meeting to order at 9:30 a.m.
moved to accept the minutes of the November meeting as submitted.
was seconded and approved unanimously. Motion carries.
Mr. Dunn
The motion
Dr. Hallam noted that Kathy Rice, Deputy City Manager, could not attend
this Board meeting to discuss the proposed gifts ordinance. The matter will
be rescheduled for the January meeting.
Mrs. Lange, Technical Services Division Manager, reviewed the new Galaxy
computer system. Advantages in technology have replaced large disk drives
the size of washing machines with a cassette tape-sized drive. Patrons can
dial in to the online catalog from their personal computer. Eventually four
databases will be available on the online catalog. New date due slips include
the branch location, title, call number and barcode number of the item, as
well as the date due. New library cards will be issued in April. Mrs. Lange
noted that 18,000 library cards inactive si.nce 1985 have been purged from the
system.
The Board discussed the identification requirements to receive a library
card.
Dr. Hallam has received bids on an engineering study for structural
conditions of Main Library. References are being checked on the companies.
Dr. Hallam will probably award the bid to Educated Design of Tampa. The study
will begin right away and may be completed by the end of January.
;
Dr. Hallam has received four bids for the building program which will
be put on hold until after the structural study is completed.
Dr. Hallam reported a doll appraiser is coming on December 29 for a fee
of $1.00 per doll (or set) to appraise the collection of 573 dolls: A catalog
will be produced by the appraiser which can be sent to collectors for bid.
Dr. Hallam distributed the updated Long Range Plan for 1993-1998. ~frs.
Herriam moved to approve the Long Range Plan 1993-98. The motion was seconded.
After some discussion on prioritizing the iteulS in the plan, the motion was
unanimously approved. Motion carries.
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Clearwater Public Library Board
Minutes of the Meeting December 18, 1992
Page 2'
Dr. Berry thanked Mr. Dunn 'and Mrs. Watson for their six year terms on
the Board. Mr. Dunn commented on the accomplishments of the Board during
his six year term. Mr. Dunn's vacancy will be filled by his wife, Mrs. Estelle
Dunn, recently appointed to the Board by the City Commission.
Mrs. Merriam reported on the last Foundation meeting. President Penn Dawson
and four other members of the Foundation Board will be replaced due to retirement
and expired terms. Mr. Hunt commented that notification has been receivcd that
the Foundation will be the recipient of 1/5 of the cstate of William Wallace
Meissner.
Dr. Berry commented on the fine way the Foundation, Friends of the Library
and staff are working together for the benefit of the Library.
Dr.'Hallam discussed a county ordinance 91-32 setting forth the penalty for
failure to return books--fine and/or jail. If City Attorney Al Galbraith
determines this ordinance is applicable for Clearwater, the working of the
ordinance could be printed on the bottom of our overdue notices and a widely
publicized Amnesty Week declared for return of materials.
Mr. Dunn suggested additional postage be paid to have the overdue notices
returned with the new address noted for those patrons who have moved.
Dr. Hallam commented that she is working on the parking situation at the
North Greenwood Branch to make that library more accessible ,for patrons.
Mr. Dunn moved to adjourn the meeting at 10:50 a.tn. The motion was
seconded and unanimously approved. Motion carries.