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10/16/1992 ..~{~:" )';'/:' :. ' " .' ," ,'; , , , " ' , , , , : ~' ' " ."+ ': 'I :C;,":" " \'-:'1:/, ' " . ;"/ ': .~ ~ .. \ . ~ , / L" ' , '" I' :~~""~~~~"1...,I'~'1.~',\I,,,,,"~~,,,,\L' :,,~..t "1'''''' t, .,' "," :",: . I. v" l'," < !, ~, , , , , " " ~: '": ' . " ~ . . . ' . .' ' ' .. " ''1' ,. ..LIBRARY BOARD MINUTES '. . DATE ()~4~c I~ /"A -I~ /7?z' \ " t.J~ ' ....~... ' . ~ .' .' ~ . I. . ~. , . . , " ~....,.". ~~r'! /.. , " ," f~ , . Cl~EARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting October 16J 1992 Clearwater Public Library 9:30 a.m. - 11:35 a.m. Present: Absent: Douglas CowleYJ excused Jill Perrino Virginia WatsonJ excused Jack Wilson, excused vacancy Dr. David C. Berry, Chair Wilbert Bacon II Frederick Dunn Thalia Kelsey Joanne Laurenti Katherine Merriam Arlita W. Hallam, ,ex-officio Guests: Carolyn Moore, CPLS staff Shirley M. Hunt, GCPL Foundation Chairman David Berry called the meeting to order at 9:30 a.m. Dr. Berry commended the Board for the manner in which the September Board meeting proceeded. Dr. Berry distributed a letter from Dr. Hallam, Library Director~ thanking the Board for their welcome at the receptions held in October. Dr. Hallam made a few brief remarks to the Board. ~ ~ "'">r- 1., , ~ ..~. In discussion of the minutes of the September Board meeting, ~rr. Dunn asked that the minutes be amended on page 2, paragraph 3, to reflect that no other Board members read the books discussed in Mr. Waddell's complaint. The majority of the Board did not agree with Mr. Dunn that this was a function of the Board. Mr. Dunn moved to accept the minutes as amended. The motion was seconded by Hr. Bacon and approved unanimously. Motion carries. Dr. Berry discussed the procedures for processing complaints as outlined in the Clearwater Public Library System's Materials Selection Policy, specifically section B., 3.. c., and questioned whether this action had been taken. Mrs. Moore confirmed that the process had been cOlnpleted and copies of the letter will be sent to the Board. Dr. Berry reported that a letter has been sent to Major Rita Garvey concerning the Board's recommendation to the City Commission for commendation of the four Managing Directors as voted on at last month's meeting. Dr. Berry asked Mrs. Moore to provide briefing on the selection of library materials. Mrs. Moore presented six factors in the decision-making process of materials selection. After Mrs. Moore's presentation. Dr. Berry reviewed Commissioner Deegan's questions to the Board, specifically: 1) Could the Library Board, which in theory represents collectively, the standards of our community. 'offer some ad~ice as to a satisfactory resolution of what this case calls to our attention? 2) Could the Lib~ary Board be useful to the Library stuff in choosing from among the books it could order so that a balanced presentation of all information about sex could be made? --.,) ~ , ...i.~.~..,.,~. . .. .' . I , Clearwater Public Library Board ~linutcs of the Meeting October 16, 1992 Page 2 " -J\\tlh, f ,:'I ,Following discussion, the Board unanimously agreed that the Library Board should not be involved in the materials selection process which is a tremendously complicated matter requiring professionally trained librarians with special expertise in complicated areas. The Board suggested a letter to Commissioner Deegan indicating the Board's unanimous support of the Library's Materials Selection Policy. ,Mr. Dunn moved that the Board does not believe it should be involved in the materials selection process, and the Board supports the policies as set forth in the statement on Intellectual Freedom and Censorship, and supports the present process for handling complaints. The motion was seconded by Mr. Bacon and approved unanimously. Motion carries. Hr. Dunn questioned how much of the materials inventory is missing. Dr. Hallam reported that the new Galaxy system will enable staff to determine this information after January 1, 1992. Library cards will expire on January I and new plastic cards will be issued for a three year period. Dr. Hallam reported a 7% increase in the total Library Operating Budget for FY 1992/93 to $3,128,440. The materials budget increased 11%. Circulation for FY 1991/92 was 936,265 in the following percentages: 35% Main 4% Beach 34% East 2% North Greenwood 25% Countryside Hr. Bacon asked that the overlap of evening hours open at the East and "'k\ Countryside libraries be discussed at next month' s Board meeting. ,_1 Mr. Bacon also remarked that he has received complaints about the appearance of the grounds behind the Countryside Library (burned grass, sprinklers needed). . Comments were also made about the berms at the East Library and obstructed view by bushes at East. Dr. Hallam will discuss these problems with City Nursery staff and report back to the Board. Mr. Hunt reminded the Board of the Cognoscenti Auction on Nov. 5, 1992, 6:30 p.m. 'Dr. Berry reported that he will make an appointment of a Friends of the Library liaison in place of Mr. Hutchens who resigned. Dr. Berry reminded the Board of the Friends' Fall Luncheon on Nov. 14 at the Countryside Country Club with guest speaker Roger Bansemer. The mext meeting will be November 20 with discussion of the Long Range Plan. The meeting was adjourned at 11:35 a.m. .~