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03/20/1992 I', ", < .". :.~:!~ . \:" . c. .. J ~ ~ , " , ' " ' " , . I .' " . ,.'.' ~1"~. " ' , , , " , 'n 'LIBRARY BOARD MINUTES . ' . ~ : ,.:. I ". DATE DlJflJte' r:J~/"~.. '-1--/763 '1 CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Heeting Murch 20> 1992 Clearwater Public Library 9:30 a.m. - 10:45 a.m. Present: William Donovau) Chair Wilbert Bacon Dr. David Berry Frederick Dunn C. Pate Hutchens Joanne Laurenti Katherine Merriam Virginia Watson Jack Wilson Althea Andersen) ex-officio Linda Lange, ex-officio Carolyn Moore) ex-officio Absent: Thulin Kelsey, excused Cnrol Nielsen, excused Guests: Jim Davis, CPLS Staff Shirley M. Hunt, GCPL Foundation Chairman William Donovan called the meeting to order at 9:30 a.m. Mr. Wilson moved to accept the minutes of the February meeting as submitted. The motion was secondud and carried. Mr. Jim Davis, Reference Librarian, gave a brief history of the government documents collection at Main Library. The government documents depository program makes documents available free of charge for public access. The , requested holdings for a documents library is 10% of published items. Document libraries are inspected every 5+ years. Documents are ordered front a list and must be held a minimum of 5 years. After 5 years, items can be deselected, then offered to all depository libraries in the region. If no interest is received, items may then be discarded. The Clearwater Public Library System has received new shelving. CO Rom and computer for use with the documents collection. Clearwater is the only depository library in this Congressional district. Gainesville is the regional documents library. Mr. Davis reviewed many publications in the documents collection for the Board. Board members cornnentcd that high school students should be informed of the availability of these materials. Mr. Davis will be contacting area businesses informing them of materials of interest to them. Mr. Hunt noted that Nr. Davis mode a personal donation to the Foundation to purchase the computer used with the documents project. Mr. Dunn moved on behalf of the Board to thank Jim Davis for his donation for the computer to assist in the documents project. The motion was seconded and carried. Mrs. Moore discussed the improvement~ and problems with the new telephone system with automated attendant at Main Library. The new system has increased staff time for walk-in patrons nnd improved internal communication and transfer capability. Action Center calls have been routed to Main Library since March 10. The neW phone system has a voice mail message system. Initially the Library received ~any complaints from caliers not able to get through; however) on installation error was discovered and 9 lines can now be accessed at once instead of only 3. In response to Dr. Berry's concern that enough lines be available to callers, Nrs. Moore stated that Btaff will continue to monitor the system's accessibility by patrons. , ' . .... . I. ,'". . ~ '. ", < .'< . , " " '1. l'" l ~1t~ {t. r ,. l f ~ . e., I . i.~J~~/~.:i "". .!. "I;':'/+'~"::" ~ ~". ! ~. I " \~ " - ",,. ~. ~:. ~( :' " > : <,-"' I,. r':I: c ! ,I Clearwater Public Library System Hinutes of the Meeting March 20, 1992 Page 2 Ht's. Hoare reviewed the menu options of the new phone system. Mr. Dunn suggested a small card be printed with the menu options listed for easier patron use. Mr. Donovan appointed a Nominating Committee of Dr. Berry, loIre. '~atson, and Mr. Hutchens to submit nominations for Chair nnd Vice Chair for the April Board meeting. Dr. Berry reported chat the Friends of the Library are honoring volunteers today at a luncheon at Main Library. He announced the Annual Heeting and Spring Luncheon at the Countryside Country Club on March 21. Mrs. Jan Rcgulski is the new President of the Friends for one year. Mr. Hunt reported a great turnout for author Jerry Spinelli's speaking en8agem~nt with the Library on March 19. Mr. Hunt reminded the Board of author Richard Peck's visit on April 10 oponsored by the Foundation nnd author Barbara Tnylor Bradfdrd's engagement on April 5 sponsored by the Friends. Mrs. Moore noted that the position of Library Director has been advertised to date in the St. Petersburg Times, Library Hotline, and American Libraries publications. Staff must apply for the position like other interested candidates. Ms. Andersen announced the 1992 American Library Association Annual Conference June 25 - July 2 in San Francisco, California. The regularly scheduled Board meeting for April 17 has been changed to April 10. The meeting was adjourned at 10:45 a.m. PLEASE NOTE APRIL 10th BOARD MEETING WILL BE HELD AT EAST LIBRARY, 2251 Drew St., in the Conference Room. -;I,... ~ ,c .