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09/20/1991 i '. ' . .' . .', ~ . . . . . . ,." . . . l':.... ".,,'. . .. " . . ~. '., , '. " , ,.T '. ~ , , ;1, .. . ' .. , , ' ~ ;. ' ~'... ."' .', . ;. . ~"t.'T\~"" . . '., ,.' ..,~:,~ .... . .~. . .' .,.. . ~ ~, j < . .. . ' . ~ .. LIBRARY BOARD MINUTES " DATE S~ ..a~ J'W /- /72 C; . ~ . , '. .' < , ... .. , " - , ',>. . .. , . ' .. "'.' CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting September 20, 1991 Clearwater Public Library 9:30 a.m. - 10:40 a,m, Present: William Donovan, Chair Wilbert Bacon II Dr. David C. Berry Frederick Dunn C. Pate Hutchens Thalia Kelsey Joanne Laurent! Cal"ol Nielsen Jack Wilson Absent: Katherine Merriam, excused Virginia Watson, excused Guests: Carolyn Hoore, CPLS staff Althea Andersen, " It Linda Lange It II Narsha McGrath II II Jan Bradley It \I Shirley Hunt, GCPL Foundation " Chairman William Donovan called the meeting to order at 9~30 a.m. Mrs. Hoore reported that the Clearwater Public Library System will be managed by a team of four Divisiqn Managers: Althea Andersen, Linda Lange, Marsha McGrath, and Carolyn Moore, .for the next 2-3 months, Each Division Manager will continue to manage their own Division as well as sha~ing the responsibilities of the Library Director. At the end of the 2-3 month period, City Administration will look within the Library Department for a replacement Library Director. Kathy S. Rice, Deputy City Hanager, will be meeting with Division Managers on a regular basis. Ms. Rice plans to attend monthly Library Board meetings after the September meeting. Mrs. Moore distributed a handout of statistics from a role setting exercise completed by Library staff and Long Range Planning Committee members. The top three roles ranked by each group were: 1) Popular Materials Center, 2) Reference Library, 3) Preschooler's Door to Learning. Both groups rated eight roles in areas of current activities and desired commitment. In the role of Preschooler's Door to Learning, a difference exists in desired commitment rating between staff and LRPC members. This difference is explained due to several factors: 1) staff interpretation of "preschoolers" to be only preschoolers vs LRPC members' interpretation to include all children to adulthood; and 2) number of raters in each group (staff = 42, LRPC ::: 8). Renaming this role "Children's Library" would change the emphasis to all children rather than preschoolers only. Over the next 10 years developmental objectives would be implemented for areas showing the largest increase in desired levels of effort as opposed to present level. Maintenance objectives would be implemented in other areas for the 10 year planning cycle. Mrs. Moore reported that the final goals and objectives are no~ being prepared and targeted for ocmpletion by the next LRPC meeting on October 29. Jan Bradley, Community Services Librarian, reported a successful 75th Anniversary kickoff event with the Ice Cream Social 011 September 15 reaching an attendance near 1,000. Upcoming events were noted (a copy attached), The history of the Clear~ater Public Library System, a combined effort of staff, Friends and Foundation, is being printed and will be distributed to the public in October. Hr. Dunn moved the Board extend their appreciation .',C /:, ~I~ Clearwater Public Lib~ary Board '~tinutes of the Meeting September 20, 1991 Page 2 to staff and those people who participated in che 75th Ice Cream Social, The motion was seconded and approved. Mrs. Moore reported the FY 1991/92 budget is now adopted. The Library . Department IS computer upgrade reques~ of $270,000 was approved. The book budget was approved at $400,000. In response to a Board question, Mrs. Moore reported the average price of a book is now $40.00. Second year funding for FROG' (Family Resource & Opportunity Guide) has been awarded. Funding begins October 1, 1991. Microcomputers will be purchased for public access to the FROG'database at four library facilities, The Clearwater Sun archives project was not funded through the City. The Foundation is looking for funding of approximately $70,000 for one staff member and equipment. Mr. Hunt reported that the Foundation's annual Cognoscenti Auction of Rare and Outrageous Books will be held Friday, November 1, 1991. Both silent and verbal auctions are planned, and a box supper will be served, ~Iembership in the Foundation is required for attendance. In response to a Board question, the group discussed the status of the request for financial disclosure to the City ~Ianagerls office from the Friends and Foundation organizations. Mr. Hunt and Dr. Berry reported that the matter was resolved. ~lr. Hunt stated the Foundation passed a resolution thanking Linda Mielke for her work on the Foundation. The Foundation also purchased a book on Mexico to be signed by staff and Board members and sent to Mrs. Mielke. The Board discussed the proposed ordinance on private funding which has been revised to include Board requested changes. This item will be on, the October Board meeting agenda. Dr. Berry moved to approve the minutes of the May, 1991 Board meeting as submitted. The motion was seconded and approved. Dr. Berry reported that the Friends bookstore in Main Library is a tremendous success. Two major book sales will still be held each year. The Friends hope to hold book reviews at Main, Countryside, and East Libraries. The Fall Luncheon will be October 26th at Countryside Country Club. ~lr. Sam Fustukjian, Director of I.ibraries at University of South Florida, will speak on the culture and history of the Middle East. Mr. Harry Magnussen, a Friend of the Library, recently passed away, A memorial fund has been established to procure materials on computer science. The meeting was adjourned at 10:40 a.m. . . I > . . ,.' . ' ',',' . '. . . .I .' , ......: \---. '," ~ ~ ,~ ":If- t1 1d ., ~ Library' will' get city.. look '. Clearwater to consider -joining co.op " this year " ~, '." , , hy Rich Panlritlge Clearwater, which- 50 far has resisled nil blandishments of lhe ,Pinellns Public Librnry Cooper- ntive, is considering wlll!ther it might he to the city's advantage to join later this yenr. Alrendy Cucing n fiscnl squeeze that hus city officials scurrying to, find wuys to suve money, Clear- wnter commissioners will be look- ing., nt the idea of joining the ',,: ,cooperative us n wny of becoming '0('1.' ~.' l.!li~;blc for n share of cooperative , . funds for the nc~t fiscnl year.. '~', ......,~. ..' Although the cooperative begun , its operations last October,' Clear. - , waler has so Car remained nlooC;, preferring instead to fund its own Iihrary systcm independent of other librnric5 in the 'county. Clear- waler is the only city in the county that mainlains its own library ()ul~ side of the cooper~tive fold. . : Clearwater currently budgets, $2.8'mil1ioll per year for itslihrary,,' which serVes about 100,000 Jlcoph: in the city and non-city residents, who IIOW (lay $30 to 1m memhers_ - Money to operate the cooperativc comcs from mcmber cities without lilmlries nnd from taxes levied on ,honll!owncrs in uuincorporated nreu!\, . H Clearwater joins the s>'stelrl, its share of eoopc\;aUv(' funds could bc somewhere between $400,UOO ami $(jOO,OIlO per year, 'I'he exact amount would dCJll'nd Uti how milch the cooperative receivl's fro1l1 slale J,:"rltllts for counly library systems, , I ~ .. .........r ....