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05/17/1991 ,;':;:\'.: ':~';~.:.:~.:.' .'~' "" ." . ~ , , .,1 . j. . .' " ,-. ~ . .. ~ . '.' I.:' , ' 'I , , " ' -.. -<c , . . , ,. . )';:,:, . ',c. c ,. ~. " . . }~, :. c ~ ' , . .. . " .' . ,~ :~", ., . '" '. ", ,. ,:' : ~. . ' '. j. \ .' ~~..' c . ~ . ..,,' .>\ <,,' .,. ':-.'.' .' .'. '. ... '_. " d " , " ,.~" :..,~:.'i,',:l./,<(,~:;,~;~ '. ...\'.. .. " , LIBRARY BOARD " MINUTES , , , ' , , ' DATE mAr I~ /WI . -1- / 7 / is .' " ' ~1J~~' ... ", j CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting May 17t 1991 Clearwater Public Library 9:30 a.m. - 11:00 a.m. Present: William Donovant Chair Wilbert Bacon II Dr. David C. Berry Frederick Dunn Thalia Kelsey Katherine Merriam Carol Nielsen Virginia Watson Jack Wilson Linda Mielke, ex-officio Absen t : C. Pate Hutchens, excused Joanne Laurenti, excused Guests: Shirley M. Huntt GCPL Foundation Chairman William Donovan called the meeting to order at 9:30 a.m. The minutes of the April Board meeting were approved as submitted. Mrs. Mielke discussed book selection and the Library's role to present all sides of a subject. An example quoted: the Library has available the Time magazine article on Scientology as well as the Scientologists' rcbutta~Some current novelst even though favorably reviewed by the media may be objectionable to some people. Mrs. Mielke noted that the Library has not had any real problems with challenges to the book selection policy. The only encounter in Mrs. Mielke's ten years here was a challenge from a local church about a program for teens. Mrs. Mielke discussed the proposed ordinance on private funding distributed earlier in the year to the Board. The Board made several comments on wording changes in the proposed ordinance: 1) in Section 115.30: change "City Nanager" to "City of Clearwaterll 2) in the second paragraph, page 1, following tiHEREAS add "individuals and organizations such as" the Greater Clearwater Public Library Foundation, Inc., Library Boardt and Friends of the Clearwater Library are in a position . . . There was lengthy discussion about naming specific organizations in the second paragraph of the ordinance draft. It was stressed that the Foundation and Friends are independent of the City. A statement to that effect was suggested to 'be included in the wording of the ordinance. Mrs. Mielke distributed a cost finding analysis of the projected impact on Clearwater if the City joined the Pinellas Public Library Cooperative. Also distributed were copies of the newspaper articles on the City Commission's decision not to join the Cooperative at this time. Mrs. Mielke will keep communication open between Clearwater and the Pinellas Public Library Cooperative librarian. Mrs. Mielke noted that County Commissioner Rainey has talked about consolidating library services in the County. '. ., .. . to ,'" f . . '. ' , , , <, -Jl"r".."I. Clearwater Public Library Board Minutes of the Meeting May 17, 1991 Page 2 Mr. Dunn discussed incremental costs to determine where, Clearwater would "break even" with the Cooperative. Nrs. Nie1ke will prepare nn incremental cost analysis for the Board. Mr. Dunn suggested it be done using a percentage of new cards. Mrs. ~fielke reported on the most recent Long Range Planning Committee meeting. The committee reviewed 3 or 4 goals. The remaining goals will be completed this summer with a document ready by Fall. The goals will have aome long range and short range objectives. Dr. BerrYt as the Library Board Liaison from the Friends of the Clearwater LibrarYt advised the Board of a recent request from Kathy Rice, Deputy City Manager, to receive copies of minutes and budgetary reports of the Friends organization. The Friends' Board met and took the position that the Friends of the Clearwater Library is not subject to the scrutiny of the City, since it is an independent non-profit organization with authorization to raise funds and use funds for the Library beyond budgetary constraints. The Friends' Board's response to Mrs. Rice's request stated such. but further stated the Board \~ould respond in a very cooperative mann~r to specific questions. No response to the Friends' letter has yet been received. l>lr. Hunt reported that the Greater Clearwater Public Library Foundation, Inc. was also asked to furnish this information. Nr. Hunt reported that the Foundation Board responded similarly to the Friends. and also asked for specific questions but has yet received no response to their letter. After much discussion on this issue, the Board suggested the two organizations request the reason for this action from the City. The Board stressed the two organizations need to keep their independence. Mr. Dunn moved that the Board suggest, due to the long standing activities of the Foundation and Friends, we hope for cooperation in this matter between the Friends. the Foundation, and the City for any legitimate purpose to be served by asking for these records. The motion was seconded and approved. Dr. Berry expressed concern that in his role as Liaison, the Board understands the Friends want to be as cooperative as they can with the City. Nrs. Merriam, Liaison to the Foundation. gave a Foundation report from the May 2t 1991. meeting (attached). Mrs. Mielke reported that circulation continues to grow, particularly at Clearwater Countryside Library. The telephone system at Main will be upgraded to equipment with more direct self-service methodology known as Uautomated attendant." The 75th anniversary committee is progressing nicely on plans for the celebration. The Board adjourned for the summer months of June, July, and August. The next meeting of the Board is September 20. 1991. The meeting was adjourned at 11:00 a.m. '~~t:';:f,<;~:,:, "r '" ~ Tt'., ,< -:; . r.. "t .;:,<. ~:Y,C!:.I'.' ' ,1; :' ". ' I."..'.., : } r- ~: ~ . i I ',. '~"'''n , .,', -y- ," ". . ;-+ 1, "~-" ~"..' , , '. ~, ,'.,'~ .i" .., , ",:,::;:;",,~"../7;,t~~!;~fX, " .",' '-;,.~ . '. ,. . , .. TO: City of Clearwater Library Board FROM: Katie Merriam, Liaison Library Board SUBJECT: Greater Clearwater Public LIbrary Foundation Meeting of May 2, ,1991 Recent gift books were evaluated by the Board. There was again discussion about joining the Cooperative. Programs for the 75th Anniversary were discussed. . .especially the Thursday evening book review. The budget for storing and availability of the Clearwater Sun Morgue was presented and discussed. The need for a Mission statement was presented and discussed. \ * .- P" ORDItIAt~CE UO. ^I' OROINM'CE OF TIlE CITY OF CLE^,~WATER, FLORlOA, R~LAlING TO TilE CITY LlBR^RY SYSTE~1; CREATING SECTIONS 115.30 AND 115.31, CODE OF ORDINANCES, TO PROVIDE rOR PRIVATE FUNDING OF TilE LIBRARY SYSTEM, AND TO PROVIDE FOR TUE USE OF PRiVATE FUNniNG RECEIVED BY TllE CITY FOR TilE BENEFiT OF TIlE LIBRARY SYSTEM: PROVIDING M~ EFFECTIVE DATE. WIIEREAS, the City Commission of the City of Clearwater desires to promote and encourage the contribution of private furlds for the benefit of the library system: and ,. " WHEREAS, the Greater Clearwater Library Foundation, Inc., the Library Board of the City, and the Friends of the Clearwater Library are in a position to solicit contributions and funding from individuals, foundations and corporations to provide funding for the library system in addition to that which is available from other revenue sources of the City, to complement and augment available ,\ public funding ,in a cooperative effort to support, enrich and enhance the library system; and WHEREAS, the success of these cooperative efforts to raise private funding is contingent upon and facilitated by assuring private donors that their gifts will be used for their intended purposes, subject to the limitations set forth herein, and that their donations will not result in a corresponding reduction in public funding for the library system; and WIfEREAS, it is appropriate and in the best interests of the City that the City Commission demonstrate its commitment that private funding for the benefit of the library system is to be devoted exclusively to developing and augmenting resources of the s,ystem not otherwise pravi ded for, in the manner intended by the donors; now, therefore, BE IT ORDAINED BY HIE CITY COMf4ISSION OF TUE CITY OF CLEARWATER, FLORIDA: Section 1. A new Article III of Chapter 115, Code of Ordinances, consisting of Sections 115.30 and 115.31, is created to read: ClIM)TER llS. LlBRAHY ARTICLE Ill. PRIVATE FUNDING FOR LIBRARY SYSTEM Sec. 115.30. Private funding authorized. The city manager is authorized to receive funding from private sources for the benefit of the library system of the city. Sec. 115.31. Use of private funds for library system. (1) Private funding for the benefit of the library system shall be used ;,' . ; .. for the general or specific purposes intended by tile donors, provided that such purposes shall be consistent with the purposes and objectives of the library system and shall not be contrary to law or proper public policy, as shall be determined from time to time by the city commission. (2) Private funding contributed to the city for the benefit of the library system sha 11 be deemed an add it iana 1 source of revenue for the 1 ibrary system, not an alternate source of revenue, and increased private funding shall , not be a basis or justification for offsetting reductions in funding of the library system from other revenue sources. (3) In developing and adopting the annual operating budget and capital improvements budget for the city, the amounts that would otherwise be included therein for the library system from other revenue sources shall not be reduced because of private funding received or expected to be received by the city for the benefit of the library system. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Rita Garvey r1ayor-Comm is s i oner Attest: Cynthia E. Goudeau City Clerk Approved as to form and correctness: M. A. Galbraith, Jr. City Attorney