04/19/1991
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, ,LIBRARY BOARD
MINUTES
,'DATE fI.P~~1 I~ 1991
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting,April 19, 1991
Clearwater Public Library
9:45 a.m. - 10:45 a.m.
'Present:
Absent:
Carol Nielsen, excused
William Donovan, Chair
Wilbert Bacon
Dr. David C. Berry
Frederick Dunn
C. Pate Hutchens
Thalia Kelsey
Joanne Laurenti
Katherine Merriam
Virginia Watson
Jack Wilson
Linda }lielke, ex-officio
Guests:
Kathy Rice, Deputy City Manager.
Shirley Hunt, GCPL Foundation
Chairman William Donovan called the meeting to order at 9:45 a.m.
Mr. Donovan called for the Nominating Committee's report of officers for
1991-92. Mrs. Watson announced the following nominations for officers:
William Donovan Chairman
Katherine Merriam Vice Chairman, Liaison
Mr. Hutchens moved that nominations be closed. The motion was seconded
and approved. With no further nominations, the Board unanimously approved
the slate of officers for 1991-92.
Mr. Shirl~y Hunt, Mr. Donovan, and Linda Mielke met with the Budget
Advisory Committee. The Committee expressed concerns about the Finellas
Public Library Cooperative service areas and the number of representativ~s
Clearwater would have on the Board of Directors. There was discussion ,on
the uncertainty of funds Clearwater would receive and maintaining service
levels. Also discussed was the impact on Clearwater's Library System caused
by joining the Cooperative. Ms. Rice distributed a working paper to the
Board on the provisions of the agreement and bylaws of the Cooperative
which might affect the City of Clearwater's interest in joining. Other
concerns expressed by the Board included:
1. Certain Clearwater Libraries' shelves would quickly
be stripped (East, Countryside).
2. Clearwater residents have nothing to gain.
3. With budget cutbacks already in the Library's operating
budget, this would cut even further.
4. Once Clearwater joins the Cooperative, is there a way
to get out?
Hr. Dunn moved to ask the Library Director to do cost finding analysis for
the benefit of the Library Board to try to allocate overall costs of the
budget into functional areas showing these figures: 1) direct out-of-pocket
costs, PLUS 2) overhead, and 3) City allocated costs. The motion was
seconded and approved. Mrs. Mielke will furnish the information to the Board.
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Clearwater Public Library Board
Minutes of the Meeting April 19" 1991
Page 2
Mrs. Mielke reported that a Librarian I position in Youth Services
($28)000) and $12,000 from audiovisual materials budget has been removed
from the Library's operating budget to accommodate the $40,000 budget cut
imposed by the City Commission. School outreach services will be cut as
a result of this eliminated position. Telephone reference service will be
reorganized. Mr. Wilson asked to be on record that "he is strongly against
this decision and is opposed to the children of Clearwater being the scape-
goats for the budget." Mrs. Mielke explained that a compromise was struck
because Youth Services had a vacant position.
Discussion followed on increasing taxes, services to enclaves, new
levels in revenue (luxury tax). ~ts. Rice will send additional copies of
the City's Revenue Manual for Board review.
Dr. Berry stated the Friends' President's Brunch honoring volunteers
follows the Board meeting at 11:00 a.m.
Mrs. Mielke commented on the planning of the 75th anniversary celebration.
A mailing list to FROG organizations and Clearwater High School graduating
classes from 1946-51 has been prepared. Letters are asking for anecdotal
stories, pictures, old library cardst well-known people who'may have been
Clearwater Public Library patrons. .\
Mrs. Mielke will have a draft of the Long Range Plan ready in 6 weeks.
The meeting was adjourned at 10:45 a.m.
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TO: Greater Clearwater Public Library Foundation Board
FROM: Katie Merriam. Liaison Library Board
subject: City of Clearwater Library Board
Meeting of, April 19, 1991
Mr. Michael wright, City Manager, spoke briefly about the
future of Clearwater and the role of the future of the Main
Library.
','
The slate of officers for the Board was presented and voted on.
All officers were re-installed.
Mr. shirley Hunt gave a report on the Budg~t Advisory Committee.
I~ will be the city commissions' decision~Yhether or not to join
the Library Coop.
Mrs. Mielke will prepare a statistical study for the Board on
the allocation of the budget.