10/12/1990
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LIBRARY BOARD
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MINUTES
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CLEARWATER PUBLIC LIBRARY BOARD
Hinutes of the Hceting
October 12t 1990
9:30 a.m. - 10:55 a.m.
PRESENT:
ABSENT:
Mr. William Donovan, Chair
Dr. David Berry
Mr.' Frederick Dunn
Mrs. Susan Hyman
Hrs. Katherine Merriam
Mrs. Carol Nielsen
Mr. Theodore Serril1
Mrs. Virginia Watson
1>1r. Jack Wilson
Mrs. Linda Mielket ex-officio
Mr. C. Pate Hutchens, excused
Mr. Bernard Panush, excused
GUESTS:
Mr. Shirley Hunt, GCPL Foundationt Inc.
Chairman William Donovan called the meeting to order at 9:30 a.m. The
minutes of the September meeting were approved as submitted.
Mrs. Mielke reviewed a draft of a report to Michael J. Wright, Assistant
City 1>lanager, entitled HThe Challenge of Library Service Levels and the
Use of Volunteers." Since Hessrs. \-lright and Rabun were out of town and have
not yet read the report, the Board requested a copy of the report be attached
to the minutes rather than distributed at the Board meeting. The report details
the history and philosophy of the volunteer program at the Clearwater Public
Library System an'd includes three options for a budget reduction. The Board
discussed the percentage of volunteers (full-time equivalent) compared to
permanent staff (approx. 40%). This percentage includes advocacy~ advisory,
and service volunteers, of which the service volunteer FTE percentage is
approximately 10%.
Hrs. Hielke was asked to meet with the Budget Advisory Committee last
week to discus~ revenue generated by the Library. Mrs. Nielke noted several
ideas for revenue:
1) "900" telephone line for information/reference calls
2) Schiller International University (Dunedin) fee for
service
3) Fee for service with cities inside and outside the
Pinellas Public Library Cooperative.
Mr. Dunn expressed concern that the Library Department does not receive credit
for approximately $lOO~OOO in revenue generated each year because of the
accounting system the City uses.
A 75th Anniversary celebration of the Clearwater Public Library is being
planned. Mrs. Mielke asked for Board participation on the planning committee.
r-lr. Serrill) Dr. Berry, and Hr. Wilson volunteered. Kick off for the 75th
Anniversary will begin in September, '91, with events planned for the year.
Mrs. Nielke reported the Long Range Planning Committee continued discussion
of a consultant for a telephone citizen survey. The Library Board discussed
the use of service or student groups to make pretest telephone calls. r'OCUH
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CLEARWATER PUBLIC LIBRARY BOARD
}linutes of the Meeting October 12, 1990
Page 2
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groups were also discussed. Th~ Long Range Planning Committee is also
defining the roles of the public library, a copy of which will be mailed
to the Library Board.
The Cooperation Agreement between the Greater Clearwater Public Library
Foundation, Inc. and the City of Clearwater is still in the Legal Department
for review.
Mrs. Merriam reported on the last meeting of the Greater Clearwater
Public Library Foundation~ Inc. which she attended as Library Board liaison
(report attached).
Dr. Berry reported that the Friends of the Clearwater Library Board
reports a balance in their treasury of $3,700. The next book sale is December
7 and 8, 1990. A committee has been appointed to study the feasibility of a
continuous book sale. Active. Raid members in the Friends organization total
369, with 200 additional members not paid up in dues to date.
Dr. Berry discussed the Adler Literary Arts Festival in }tarch, 1991,
with the following dates and guest speakers scheduled:
March 2 Gala Reception David M. Cussen
Publisher, Pineapple Press
March 10 Gala Brunch Marilyn & Harvey Diamond
Authors, Fit for Life
March 14 Newbery Thursday Lois Lowry
1989 Newbery Award Winner
The Friends of the Clearwater Library appropriate $3,000 to the expenses of
the Adler Literary Arts Festival each year.
Mr. Dunn suggested books purchased through the Foundation's Tribute Fund
be displayed with the Fund's forms for better exposure to the public.
Mrs. Hyman asked the status of the mold problem at Clearwater Countryside
Library. Mrs. Mielke reported that the architect and contractor have tried
diligently to correct the problem, but new mold growth has appeared. The
Board discussed this issue in detail suggesting a specialist may be needed.
The use of a portable dehumidifier was also suggested. Mrs. Mielke is
communicating with Assistant City ~tanager Michael Wright on this problem.
The meeting, was adjourned at 10:55 a.m.
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MEMORANDUM
October 12, 1990
TO: city of Clearwater Library Board
meeting of October 12, 1990
FROM: Katie Merriam, Liaison.L~hrary ,Board.
SUBJECT: Greater Clearwater Public Library Foundation.
October 4, 1990
Mr. Shirley Hunt will present the proposed budget to the
Foundation at the November 1, meeting.
Mr. Hunt also gave a very interesting background on the
"Compleat Angler" edition by Izaak Walton that James
Tapley will clean/bind during his program on December 9, 1990.
from 3 to 5 P~M.
Ann Wickersham reported on FROG...Fami1y Resource and
Opportunity Guide. It has been well received in the
community. The Clearwater Channels Newsletter devotes
itls front cover to F.R.a.G.
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