09/21/1990
.. .:/:./<< e'" ...
_. ' , r..
, ~.;.....,-.", " ~
" .
, . ,
.. ,
. 1'>
", ~~:..::
. ,
, ,
.:'i,
~.: ,.'
r.
, I: .
", ;
;.,. '<' . .
, ,
.. . ,., ,"...,. ':'. ~~'t..>~.::,.. '~;':e
.,'
.-,,;\"~'1Rr'I......'.~t. ., ......
LIBRARY BOARD
.,1 ,
I..
MINUTES
"
DATE 5't!p~1(,. 'do ~ 199"
\
! ~ /~ 7/
,I
PRESENT:
Mr. William Donovan, Chair
Dr. David Berry
Mr.. Frederick Dunn
Mrs. Katherine Merriam
Mrs. Carol Nielsen
Mr. Theodore Serrill
Mrs. Virginia Watson
Mr. Jack Wilson
Mrs. Linda Mielke, ex-officio
ABSENT:
\'
W:~:'".
L .
CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting
September 21, 1990
9:35 a.m. - 10:35 n.m.
Mr. C. Pate Hutchens, excused
Mrs. Susan Hyman, excused
Mr. Bernard Panush, excused
GUESTS:
Ms. Althea Andersen, cPts
Mrs. Carolyn Moore, CPLS
Mr. Shirley Hunt, GCPL Foundation, Inc.
Chairman William Donovan called the meeting to order at 9:35 a.m. The
minutes of the last meeting, May 18, 1990, were approved as submitted.
Mrs. Nielsen, Chair of the Nominating Committee, announced the slate of
officers for 1990-1991:
William Donovan
Katherine Merriam
Chair
Vice Chair and Liaison
Mr. Dunn moved to accept the officers as presented. The motion was seconded
and approved.
Nrs. Hielke discussed the City Commission meeting of September 20 at which
several enhancements were eliminated in other Department budgets; however, the
Library received an operating budget cut. Mrs. ~Iielke attended the Commission
meeting and heard the discussion of the library; however, to date (Oct. 2, 1990)
she has received no information from management on how to proceed with the
operating budget cut. The Board discussed the reference to v61unteers at the
City Commission meeting. ~Ir. Wilson expressed the feeling of the Board by
saying the Board does not want a second class library by replacing professional
staff on the reference desk with volunteers. Mrs. Nielsen also commented that
the quality of work of a volunteer is not the same as a professional. Mrs. Mielke
stated the availability of professional library service may have to be reduced,
since the staff answering the telephones, is the same staff serving walk-in patrons,
One volunteer has already been placed in Reference in the U.S.. Government
Documents area. Recruitment for this position has been steady over the past
12 months.
There was discussion on the present number of library volunteer hours
(approximately 30,000 - 40,000 per year) in relation to Library staff hours
(approximately 100,000 per year). These figures are reported to the City Manager
in a quarterly volunteer report.
Mrs. Mielke summarized that she will report back to the Board on a
recommendation for reduction in the Library budget.
..'1
. .
CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting September 21, 1990
Page 2
Mr. Dunn asked for a status report on the proposed "Cooperation Agreementl!
between the Greater Clearwater Public Library Foundation, Inc. and the City of
Clearwater. Mrs. Mielke will check with the City Attorney for a status report.
Mrs. Mielke reported that the moving bid for the Library carpet project
will have to be rebid. There is some concern whether the carpet bidder can
hold his price until the rebid is completed.
At a recent Library staff meeting, Bernadette Storck, Director of the
Pinellas Public Library Cooperative, spoke on the Cooperative. Service is
effective October 1, 1990; however, many details need to be completed. It
was reported that Bclleair would rather use Clearwater Public Library System
than the Cooperative. Mrs. Mielke reported on several problem areas that need
to be worked out: i.e. disparate fees to join the Cooperative from cities without
libraries and the unincorporated area; Cooperative book drop off; State Aid
rules as applied to the Cooperative. Mrs. Storck will prepare a letter to the
Florida Attorney General for an opinion on the use of the Cooperative libraries
by people residing in member cities with libraries, and also non-member cities
with libraries. The Attorney General's opinion will De based on the rules for
libraries receiving State Aid to Libraries.
~lrs. Merriam reported on the September Board of Directors' meeting of the
Greater Clearwater Public Library Foundation. Inc. which she attended as
Library Board Liaison (attached).
Mrs. Mielke asked that the Library's 75th anniversary be placed on next
month's agenda. ~lr. Hunt also will have a Foundation report for next month's
meeting. Also on next month's agenda will be a report of the planned Reference/
Information use in Pinellas County, This study will be completed in cooperation
with the Pinellns County Library Cooperative.
Dr. Berry announced the following fall events with the Frienus of the
Clearwater Library:
October 11 Book Review
October 27 Fall Gala - William Tapley, renowned
mystery writer
November 8 Book Review
December 7-8 Book Sale
Mr. Dunn suggested that book displays be set up in each library highlighting the
book review program. Flyers will also be distributed promoting the programs.
Mr. Dunn suggested a summary of progress to date be prepared by the Long
Range Planning Committee to keep the Library Board and City Commission informed.
There was discussion of the current use of book displays to market the
collection at various library facilities. Mr. Serri!l suggested displays of
current topics of interest, such as the Middle East, also be prepared.
~~~~~~r~:'~I~'~~~". ' .
", "'..
'i ::
. " . . ,~ ~
,.
:J:," '
.~ '. .
,. .
;\"" ...
:!.; ::~, .
I,",;:' ....'
"."10"
,
.......,._ ,....."+, "", ,,~ ,.~;h..,
,"",'. '.e' 1:--" +:'.'
.'" <'.";V
~{':':,~ ':?j
. .
. .
, ,
CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Heeting September 21, 1990
Page 3
Neeting room charge for use was discussed. The City Commission has
assigned a $25.00 fee for each meeting room use to be collected effective
October 1, 1990. However, a resolution including both Parks & Recreation
and Library meeting room use must be prepared before fees can be collected.
Board members discussed the accounting system used by the City concerning
revenue. Board members expressed concern that expenses for library s~rvices
are not 'offset by revenue collected, since revenue must be deposited into
the General Fund.
The meeting was adjourned at 10:35 a.m.
") "
, '
, '
"
"';:: ~
'.)
,~' ."
, ..; ~
"
,
"
'I; "
.,.
:\.:'
~.
.\
.,
, ,
I,: ".
.".".........v,r\.' ,";.;l1' ~_"~.,,~IJ,~I~I.,"I..~. .':\ .
" .;, ~, >.
. .
.
Report on Greater Clearwater Public Library Foundation
Meeting of September 7, 1990
I met with the very distinguished Foundation Board where Mr. Shirley
Hunt announced the two Special Events planned for November:
The first, on November 9th - Clevela.nd Amory will be here to
speak and to promote his new book: The Cat and the Curmudgeon.
His previou~\ bookt as you will remember is The Cat Who Came for
Christmas.
Then on November l6tht a youth program will be presented with
Daniel Pinkwater, who is the author of ma.ny interesting books;
among them are: Lizard.~tusic, I Was n Second Grade Werewolf,
Fat Nen From Space, and Hoboken Chicken For the Day. Also, on
the same program, Jamey Tapley will cover the subject of Bookbinding.
The up-coming Cognoscenti Auction and the 75th Anniversary of the
Clearwater Library were also discussed.
Resp~ctfullysubmitted~
Katie Herriam
Library Board Liaison