03/17/1989
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LIBRARY BOARD.
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MINUTES
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· DATE fY}AuA 1~./9,y'
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CLEARWATER PUBLIC LIBRARY BOARD
Hinutes of the Hoeting
I>IARCH 17, 1989
Clearwater Public Library
9:30 a.m. - 11:40 a.m.
PRESENT;
ABSENT:
Mr. William Donovan, Chair
Mr. Frank Barnicle
Dr. David Berry
Mr. Frederick Dunn
Mrs. Susan Hyman
Mrs. Katherine Merriam
Mrs. Carol Nielsen
Mr. Bernard Panush
Mr. Theodore Serrill
Mrs. Virginia Watson
Mrs. Linda Mielke, ex-officio
Mrs. Faye Sollid, excused
GUEStS:
Mr. Shirley Hunt, Exec. Director,
Greater Clearwater Public Library Foundation
Chairman William Donovan called the meeting to order at 9:35 a.m. The
minutes of last month's meeting were approved as submitted.
Mrs. Mielke reviewed the preliminary budget forms for FY 1989-90. Board
members questioned whether Mrs. Mielke had comparable figures for last year's
budget and for other libraries across the nation or in Florida.
Mr. Panush suggested an objective be added to Goals & Objectives for 1989-90
to include service'to senior citizens.
Board members expressed concern in the areas of proposed reduction as
required by the City Manager. Cutting hours of operation at library facilities
was of great concern. especially when a new library facility has just opened.
Dr. Berry commented that the reduction proposal to close meeting rooms is
against the promotional publicity for Clearwater East and Clearwater Countryside
Libraries. In response to that concern, Mrs. Mielke noted that the role of
the library as a popular materials center comes first, with community activities
center second.
Mrs. Mielke reviewed enhancements to next year's budget. Mr. Dunn
questioned the reason to reduce hours in the reduction options, but request
additional Sunday hours in the enhancement requests. Mr. Barnicle noted that
the Board recommended looking into Sunday hours in the minutes of the January,
1987, meeting.
Mr. Panush moved to approve the budget as recommended by Mrs. Mielke with
the following provisions: the Board is nguinst Mrs. Mie1ke's recommendations
of Departmental reductions in view of the opening of n new library in Countryside
and the expansion of the City's population, and suggest the reductions be removed"
and ways and means be found to increase the budget by including the enhancements.
The motion was seconded by Mrs. Hyman. Discussion followed concerning enhancements.
The motion was amended to include "we recommend that from a long range viewpoint,
the libraries be open seven days a week continually and increase the book budget,
especially in Countryside, based on the demand of the neighborhood.11 Mr. Serri11
commented that we need to support the education system, industry, etc. by having
Clearwater Public Library Board
Minutes of the Meeting March 17, 1989
Page 2
the best library system. Board members emphasized the nced to talk with City
Commissioners personally against the 10% reduction in budget. The motion stated
earlier with the amendment was approved unanimously.
Mr. Dunn discussed prioritizing the items on the enhancement form. Mr.
Ponush moved to prioritize the items as follows:
1) Books & Materials
2) Sunday hours
3) Porte cochere for Clearwater East Library
4) Parking lot resurfacing for Clearwater East Library'
5) Landscaping for Clearwater East Library
6) Exterior painting of Clearwater East Library
The motion was seconded and approved unanimously.
Mrs. Mielke discussed a telephone survey which will be conducted at the
City Manager's request during the week of March 27 to determine where the caller
to the Library lives (resident or nonresident). This survey will be conducted
along with a materials availability study.
Mrs. Mielke commented on the possibility of many questions to staff after
the referendum vote on March 27 on the Library Cooperative issue.
Mrs. Hyman reported on the last Greater Clearwater Public Library Foundation
Board meeting she attended as liaison (see attached).
There was discussion of including accomplishments of the Board. during the
past year in the budget submittals.
Mrs. Mielke noted that a new liaison to the Friends of the Library Board
needs to be selected, since Mrs. Sollid's term on the Library Board expires in
April.
Mrs. ~lielke reported a patron complaint on the 20C cost for photocopies
at the Library compared to less expensive copies at area businesses. Mrs. Mielke
will bring this matter up at budget meeting.
Mrs. Mielke stated that Mayor Rita Garvey has won the Florida Library
Association's Outstanding Citizen Award which will be presented during the
Florida Library Association Conference in Jacksonville in Nay.
Dr. Berry invited the Board to the Friends of the Library Annual Luncheon
on April 8 at the Pelican Restaurant to hear speaker Dr. James Watson.
Mr. Barnicle expressed his appreciation of working with the Board and
Mrs. Mielke during his term on the Library Board which expires in April.
The Board also extended their thanks to Mr. Barnicle for this contribution
and direction on the Board.
The meeting was adjourned at 11:40 a.m.
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Report on Foundation Board Meeting 3/2/89
1. Shirley Hunt announced that a generous donation of $2JDOO.OO was received.
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2. A report was given on the success of the Friends' Dim Sum Brunch for the
Adler series. Perhaps a similar type program can be had in the future.
3. Paradyne will sell two printers for Dow Jones use at the two branches for
a nominal price of $130.00 each and the Foundation approved purchase.
4. A repeat suggestion was made to try to get the City to publicize the
Foundation in the City utilities newsletter.
5. A suggestion was made to have an employee of Florida Power sit on the
board as they urge employees to participate in community projects.
This might lead to future donations.
6. .The balance'of the meeting was spent discussing the upcoming project of
the Membership Committee to enhance memberships by running a series of
programs during National Library WeekJ April 9-15. The culmination of
the week which includes several experts speaking and evaluating rare books
will be an Auction. This will be limited to only Foundation MembersJ and
will include a box supper and champagne as well as a preview of the Friends
Book Sale. At this event oldJ rare and unusual books will be auctioned
for a profit.
One of the earlier programs (in the week) will honor volunteers at the
libraries, some 40 peoplcJ who will be given a free one year's membership
to the Foundation and the ability to attend the Auction.
7. The placque committee made a brief report.
Respectfully submittedJ
Susan Hyman