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02/17/1989 \.~.'~.:~:"~'~'~'.'." . c " . ~ ~'. .' ..:: . . , <,' . I . . . , ' . : .\ > ~:' . 1 ,. . ;/... . " '. I,.. " . . . .;'; .' . . . . . " . ,... :" ..' ::'.::( :':.:~;<.Y y::t::;~f: . . J '.. ~';J:'J!:.,-:n:~' ....'...., ~. '~,.' ......"..., >. '.... . ,. :. .. . .. ~\ .. . LIBRARY BOARD. '.. . \ : ;. Ie Jo. , '. . .. . . MINUTES DATE. Ei. 8~ tl/hlf. /; ,-I) rf 'I t. . +- /b 3/ ,""",,-..,.. .,. " ~ CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting FEBRUARY 17. 1989 Clearwater Public Library 9:30 a.m. - 11:00 a.m. PRESENT: Hr. ytilliam Donovant Chair Mr. Frank Barnicle Dr. David Berry Mr. Frederick Dunn Mrs. Susan Hyman Mrs. Katherine Merriam Ms. Carol Nielsen Mr. Theodore Serrill Mrs. Faye Sollid Mrs. Virginia Watson Mrs. Linda Mie1ket ex-officio ABSENT: Mr. Bernard Panush) excused GUESTS: Hr. Shirley Hunt) Greater Clearwater. Public Library Foundation Chairman William Donovan called the meeting to order at 9:35 a.m. The minutes of the last meeting were accepted as submitted. Board members reviewed a letter from City Attorney, Ai Galbraith, regarding a proposed ordinance relating to the powers, duties, and membership of the Library Board. Board members questioned the reference to the City Manager in several , sections of the proposed ordinance, specifically pg. 1 at the beginning of the \ ordinance. pg. 2, Section 115.23 Removal, and pg. 3) Section 115.24 Powers & Duties, when in fact the Board is appointed by and reports to the City Commission. In Section 115.24 Power & Duties. the Board also recommended that the deleted phrase "and make recommendations to the City Commission" be left in the ordinance wording. When questioned about the reference to the City Manager in the ordinancet Mrs. Mielke suggested it might be standard language used in the ordinance. ~lr. Donovan also noted that there was no mention of the fact that dollar amounts are not required on the financial disclosure statement. Mrs. Mielke will follow up with Mr. Galbraith regarding the requirements of the financial disclosure statement with these proposed changes in the ordinange. There was discussion concerning donations of books to the library and whether those books are library or Friends property. Page I of the proposed ordinance) Section 115.03 Income and Gifts, clarifies this question and gives the library first choice of such gifts. Mr. Hunt reviewed the Foundation's funds and their restricted use. Dr. Berry questioned the life of memorial books in the library. Mrs. Mielke explained that under the current library's crlteria for weeding, memorial books are weeded differently than the regular collection; however, the library reserves the right to maintain the collection. Mr. Hunt suggested a possible idea of a special case for those memorial books no longer on the regular shelves. In response to the statement in the pruposed ordinance concerning an annual report to be submitted by the Board, Board members discussed and agreed that the narrative of such a report could be worked on during the Bummer or at the last Board meeting in May and completed in September. -0' " .., .~. Clearwater .Public Library Board Minutes of the Meeting Feb. 17, 1989 Page 2 Further progress on the proposed Board Member Manual will be delayed until these ordinance changes are finalized. Mrs. Mielke reviewed the Standards & Guidelines for the Clearwater Public Library System as distributed at last month's meeting. This information might be useful in the proposed Board Member Manual. The Board unanimously supported Mrs. Mielke's nomination of a citizen to the Florida Library Association's Outstanding Citizen Award. The Board discussed the Letter to the Editor prepared by Chairman William Donovan regarding the City's position on the Library Cooperative. The letter has appeared in both the Clearwater Times and Clearwater Sun. Mr. Barnicle questioned whether a formal resolution had been prepared on this issue as noted in last month's minutes. Mrs. Mielke will prepare for Mr. Donovan's signature a resolution and send through to the City Commission. The Latter to the Editor will also be posted on library bulletin boards. ~lrs. Hyman presented her report of the Greater Clearwater Public Library Foundation. Inc. meeting of 2/9/89 which she attended as liaison from the Library Board (see attached). II Nrs. Sollid reported on the Friends of the Clearwater Library meeting of February 10 which she attended as liaison from the Library Board. The Friends' Spring Luncheon is scheduled for April 8. Mrs. Sol lid reported 'that Mrs. Mielke talked of the roles of the library support groups and ~[r. Hunt discussed the Foundation. Hr. Barnicle and Dr. Berry encouraged all the Boards to be members of each otherls organization to present a unified front and a good exchange of ideas. The Board will be notified of the Annual Meeting of the Foundation on April 13. 12:00 noon. at Nain Library. Nrs. Mielke commented that the Adler Literary Arts Festival is a great success this year. The Dim Sum brunch is the final event in this Series and is scheduled for Sunday, Feb. 26, 1:00 p.m. at Main Library. Mr. Serrill expressed concern over the proposed 10% budget decrease reported in the local newspaper, noting this was especially difficult at a time of expanded library use due to the opening of a new library facility. Mrs. Mielke noted that the proposed cut is' across the Board, not just the Library Department. Mrs. Hyman mentioned that Dunedin Public Library's overdue maximum fine is $2.00, while Clearwater's is $1.00. She questioned whether Clearwater should consider raising their fine to meet the competition and increase revenue. Mrs. Mielke commented that the n~w 3-month (one time only) nonresident library card was initiated this year (1988-89) as a revenue enhancement. She will look into other revenue enhance- ments. such as a fine increase. Mrs. Mielke stated she could not recommend cutting the book budget, which leaves only the area of personnel in a proposed budget decrease. Mr. Dunn suggested the meeting of thu three Boards (Friends, Library Board, and Foundation) might be used to discuss long range goals and the budget cut concern. '"'c~: ..' ,. ~". .. ~ ::". .,i:. .t;:: r~:~ . '-, ~:;y~~-:{:?~ ;-::. ';' ". :,: "' {>'., .- ~.' ~ "'-'- ,,", , ., "!.t ~ '" ~" ,. , ,:.JI':"'-l-<fa.,~"...~ ,~..t.,.";,,,.,~ ',".~ ""Ii,,", ~ ';"'-.c~ *, , Clearwater Public Library Board Minutes of the Meeting Feb. 17, 1989 Page 3 i. Library Day, a political day in Tallahassee in which the Florida Library Association's library platform is discussed, was meptioned. '.f. Mr. Dunn commented he has noticed public service announcements on cable television in support of libraries. I:' . C The meet.ing was adjourned at 11:00 a.m. l., . , . Susan Doe1, Secretary '.1. ~~-' '; ." ~ - ,.. " '" -.', .5 . ,+", I .\ .' ".)1: .. \ ~ . ~ ~ J-j".;\r "'. ~ ~': > Report on Foundation Board Me~ting 2/9/89 1. Treasurer's report was followed by a brief report and summary of the presentation made to the Pinellas County Legislative delegation regarding the Clearwater and Safety Harbor cooperative. The attendees felt positive about the meeting, but do feel that they need to follow it up further with the legislators. 2. Shirley Hunt, Executive Director. reported on his meeting with our Chairman and the Friends' President. He felt the two groups are receptive to their plans and the Foundation may have a column of sorts included in the FOCL Point. . 3. Linda reported on the status of Dialog funds and some publicity suggestions were made such as the possibility of an enclosure or info~mation description in the Clearwater utility bill flyer. Also, Dow Jones in Countryside\,still needs a corporate sponsor. DiscusRion at length was had regarding the options available in seeking another GTE Grant, which looks like a strong possibility. Several of the preferred items included purchase of FAX machines for several branches, and/or the. purchase of a modem and software for tying in home computers into Clearwater's catalog and database. Linda will be looking into these and other suggestions. 4. The memorials and honors committee reported on the cost, size, and possible display areas for several plaques. More research to be done on this . project. 5. The annual meeting will be held on 4/13/89. The nominating committee reported and seemed satisfied with the nominations for officers. Respectfully submitted, Susan Hyman