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11/18/1988 ,',". " . , , " , " " , " '.. !' ,...'. , ", ' 'T,"., , ... , . r'~ >:{; t):'..~;>i" .. ':'. ".c ','.JI.- . c' ': . ",: :~~: t " LIBRARY BOARD" ,\ MINUTES , , ,', , " . ' "',DATE /Jd~mlNlf, If') /'11" " 1- /bl g" .' ,", ,I CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting NOVEMBER 181 1988 Clearwater Public Library 9:30 a.m. - 10:35 a.m. PRESENT: Nr. William Donovan t Chair Mr. Frank Barnicle Dr. David C. Berry Mr. Frederick Dunn Mrs. Susan Hyman Mrs. Katherine Merriam Ms. Carol Nielsen Mr. Bernard Panush Mr. Theodore Serrill Mrs. Faye Sollid Mrs. Virginia Watson Mrs. Linda Mielket ex-officio ABSENT: None GUESTS: Mrs. Wendy Foley, ePLS Staff Mr. Shirley Hunt, Greater Clw. Public Library Foundation, Inc. Chairman William Donovan called the meeting to order at 9:30 a.m. The minutes of the last meeting were approved as submitted. ", Mr. Dunn reported on the last Long Range Planning Committee meeting,which three members attended. Ms. Nielsen reported on the progress of the City of Clearwater's Charter Review Committeet stating that the committee voted unanimously to have only City residents serving on advisory boards. There was discussion on this decision by the Board. The City Attorney is presently revi~wing all of the Code of Ordinancest which includes the Library Board's recommendation for changes in the section pertaining to the Library Board. Mr. Dunn reported that the Long Runge Planning Committee discussed the data on which to base recommendations to the City on the long range plan; programs being undertaken or having been undertaken by library directors in the past; and the relationship of the Board with the Friends of the Library and the Foundation. The committee concluded that work should be started on writing a manual for prospective Board members. The committee discussed Board members being available for all Board meetings which would prevent "snowbirdsll from being able to apply. Mr. Dunn will begin writing the manual. He requested information on the history of the library and statistics on the library system from Mrs. Mielke. The manual will include a city map' and will discuss projects and programs. The status of the proposed Talking Book Library project was discussed. Mrs. Mielke stated the project was on hold, but that there may be citizen input to Pinellas County Commissioners. The project had the support of many organizations when originally submitted. Board members discussed the benefits of having a Talking Books Library here1 r.ather than relying on service from Daytona Beuch~ the Florida regional center. Mr. Dunn noted this project should be entered in the long range plan. ',. " Clearwater Public Library Board Minutes of the Meeting November lat 1988 Page 2 Mrs. Mielke discussed an update to the Library's computer system that enables the patron to more easily find the book they are searching for using the online public access catalog. This project will take 6 months to complete. Also proposed at one time was a project with the Pinellas County scho~l system to install terminals in the schools tied in to our computer system to also receive access to our online catalog. Mrs. Mielke will write back to Dr. Scott Rose outlining what it would take to provide this service to area high schools. Mrs. Mielke reported that Clearwater is designated to receive a grant to compile an educational, cultural, and entertainment resource directory. The grant proposal submitted to the State requested $30,000 for the project, but the exact amount of grant funding being offered is not yet known. Mrs. Mielke will report back to the Board when this information is received. Mrs. Mielke announced that Clearwater Public Library System received an award for "Best of Show" ror the Database Place brochure designed by Donna Kelly of the Library staff. The award was made at the Southeastern Library Association Conference. Mrs. Hyman gave a report from the last Foundation meeting. The newly established Tribute Fund has received a total of $3,005.00. Displays promoting the Tribute Fund will be set up in all Clearwater Library facilities. Sample brass and bronze plaques were reviewed for, possible use in the Library. A recommendation from the Foundation will be made to the Library Board when a decision on plaques is reached. Discussion included the Talking Books Library and a telefaxsimile project proposal. ~lr. Hunt thanked the Library Board for assisting during, the opening week at Clearwater Countryside Library. He distributed Tribute fund booklets to each Board member. Mrs. Hyman asked if the Library Board would have input on the plaque decision. ~[r. Hunt noted the Foundation would do the research and bring the information before the Library Board. Board menlbers questioned several issues regarding the Tribute Fund, such as 1) the minimum contribution for book inscription; 2) establishing a special shelf for individuals; 3) procedure for weeding Tribute Fund gifts from the collection in the future; 4) adjusting the printing on the front of the brochure to include acceptance of donations less than $300.00. Conclusions Were as follows: 1) any contribution amount is acceptable; 2) no further discussion; 3) Tribute Fund books will be weeded under the same guidelines as other library books-- donors will be so notified at the time of giving; 4) printing will be adjusted. Mr. Serrill asked if the business community was informed of the new Clearwater Countryside Library opening. Hrs. Foley, branch manager of the Countryside Library, reported that local businesses are using the library, and a coffee sponsored by the Greater Clearwater Chamber of Commerce at the Countryside Library was well attended. The Foundation will also be sending a mailing of information to local businesses. Mr. Dunn suggested approaching the local high schools for class donations and service club projects for the library. '.. . "';.,.: . , ..., "', \'~,' , '- "" " i' ,.,..', 'n',:"' Clearwater Public Library Board Minutes of the Meeting'November 18, 1988 Page 3 Mrs. Sollid reported on the last Friends of the Library Board meeting. A book sale is scheduled for December 9 and 10 at Main Library. There are plans to designate two times each year for book sales. The Friends of the Library annual luncheon is November 19 with Library Board member, Frank Barnicle, as guest speaker. Mr. Barnicle requested that as a regular practice certificates of appreciation be mailed to Board members leaving the Board either through term expiration or resignation. I' Mr. Dunn asked that a picture of former Library Board Chairmen be on display in the Main Library. Mrs. Mielke will look into this. Mrs. Hyman questioned the location of the collection of MacArthur videotapes. The collection started at the Countryside Library and will be kept together. It will later be moved to different facilities in the Library system. The Board was invited to attend an Open House coffee immediately following the Board meeting at the Countryside Library. " The next Board meeting is scheduled for Friday, December 16, Main Library. Mr. Barnicle commented on the entertaining talk on 'the field of education allover the world given by Mr. and Mrs. Watson during the Countryside Library's opening week. The meeting ~as adjournedcat 10:35 a.m. Susan Doel, Secretary i' I <l;U... ~ . " ,0+ ~