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01/15/1988 . I ~ . '. ;-J.:: '..: :.~ .' . . ,'.. . , . ,j ~ . , " . . . . I' .' " I;. " '..... ~. . < . , :,.; '.:',-;>:: :.\,!<<:' , . l . P. \. .. '.. .... . ..... > ...... .' I LIBRARY BOARD MINUTES . . . DATE. ~1I~'t ~/"". }- IS-o/ .) ~ .' .... '", . . , ( . ~' I I ~ . I , , ~ ~ ...., " , t f~ " CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting 15 JANUARY 1988 Clearwater Public Library 9:30 a.m.-l0:40 a.m. PRESENT: ABSENT: Mr. Frank Barnicle, Chair Mr. William Donovan Mr. Frederick Dunn Mt's. 'Susan Hyman Ms. Carol Nielsen Hr. Bernard Panush Ms. Margot Pequignot Mr. Theodore Serrill Mrs. Faye Sollid Mrs. Virginia Watson Mr. Sydney \~ite Mrs. Lindo Mielke None I, I Chairman Frank Barnicle called the meeting to order at 9:30 a~m. The minutes of the December meeting were corrected as follows: Page 1, 2nd paragraph, ADD: An election vote followed. Nominated candidates were elected to offices unanimously. Page 2, 1st paragraph, ADD: The Clearwater Public Library System's North Greenwood Branch applied for a state grant to become a subregional talking book library for blind and physically handicapped in Pioellas County. Page 2, 3rd paragraph, CHANGE: Chairman Barnicle reported an inquiry by telephone from a woman interested in borrowing non-current magazines from the library. HI'S. Hielke introduced Mr. Eddie Voiland, City of Clearwate-r's Building & Maintenance Superintendent. ~tr. Voiland demonstrated pride in the work his division performs in all city-owned facilities. Building & Maintenance handles all facilities maintenance, repairs, some furniture and equipment construction, and cleaning. Mr. Voiland emphasized his staff of 42 has not increased since 1973, despite an increase of 37 additional facilities to maintain. The Building & Maintenance Division operates on approximately $3,000,000 budget. Mr. Voiland does review plans for new construction of city buildings and makes recommendations to the architect. He expressed his own personal interest in the library. Mr. Dunn asked Mrs. Mielke to consider getting a clock for Main Library similar to the one at Clearwater East Library. ~trs. Mielke reported on the construction of Clearwater Countryside Library. The contractor, Lincoln Construction, Inc., estimates completion of the project by June 1, 1988. Furniture delivery is scheduled for June. Mrs. Mielke would like to open in August. She hopes the City Commission will fund the additional B staff positions approved earlier for Clearwater Countryside. Mrs. Mielke discussed recruitment for the new facility. . '. ... . . . . ~ . .' " .'. ' .'. . ~ ' . . . ,'., . " . ~ . . . CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting January 15, 1988 Page 2 Mr. Dunn questioned how much construction money has been spent in the last ten years on the library system. Mrs. Mielke estimated the figure to be approximately $4,000,000. Mr. Barnicle reported on an informal meeting on January 6, 1988, of Mrs. Mielke, Mr. Barnicle, Mr. Royer and Mr. Hutchens (both former Board Chairmen) to discuss ordinances concerning the powers and responsibilities of the Library Board. }lr. Barnicle discussed specific changes or points of clarification as a result of that informal meeting. ~ls. Nielsen questioned the Board's authority to change ordinances pertaining to the establishment and responsibility of the Board. ~lr. Barnicle stated he did not know if the Board could make such changes but emphasized that this discussion was informal. Several Board members stated they could not discuss the information without reviewing the material being discussed. Mr. Panush suggested the Board be mailed the present ordinances and the proposed changes to be reviewed prior to a special meeting called for discussion of this information. He also suggested reviewing and dicussing other Library Boards' ordinances and then consulting the legal assistance of the City of Clearwater. Mr. Barnicle invited the Board to attend other meetings of the original committee regarding ordinance clarification. Mr. Barnicle discussed Board ternls of office as stipulated in the ordinance. A suggestion was made earlier to change the terms to one similar to the Friends of the Clearwater Library (Sept.-May); however, Mr. Serrill suggested the terms of office remain calendar year so that during the summer months there is a Chair in case business matters need attention. Mr. Barnicle mentioned the subjects of decreasing the number of Board members and staggering of terms as recorded in the ordinance. Board members were not in favor of decreasing the Board. They wanted time to review the material Mr. Barnicle was reading from and report at a later date. It was agreed that the ordinances in their current wording as well as recommended changes be mailed to the Board for review before an informal discussion meeting on February 5, 1988, at 9:30 a.m. at Main Library. Mrs. Mielke reported that the manager of Maas Brothers called to discuss his interest in generating more traffic through his store. He asked if the Library Board would support free parking on Saturdays. Mrs. Mielke checked with Traffic Engineering and found that no parking tickets are usually given on Saturdays in that lot. Since revenue is negligible on Saturdays, there would he minimal revenue loss if free parking were offered. Mrs. Mielke nlentioned her intention to ask the ~laas Brothers manager to support the library being open on Sundays in the future. Mr. Panush moved that in the spirit of cooperation, the Board supports the request of Maas Brothers to have free parking on Saturdays, and further moved to recommend the Library Director investigate the possibility of Main Library being open on Sundnys from 12 noon to 4:00 p.m. Both motions were seconded and approved unanimous~y. Mr. Barnicle discussed a Friends & Trustees Leadership Workshop in Tampa on February 25. ~Ir. Barnicle encouraged Board members to attend. At the time of the meeting, Mrs. Sollid, Mr. White and Mrs. ~ielke plnn to attend. ~!;%~rfi~' l ~ >:.,\ ;' . '. ~ i" .! \" . . ; ~'" ~ ;" .:~,~ > " "" . :., , " . . . . , .. '. <'~ ~ ; ;..~ :' I J:. I ~1. '., . j"t ~. . , , " ,. .'/,,:,;', . ~ ., r' ~,;1.r:!: ~ . CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting January 15t 1988 Page 3 Mr. Barnicle encouraged the Library Board to join the Friends of the Clearwater Library. Membership is based on calendar year. Mr. Barnicle stated the Friends hope to ha~e memberships from the Library Board and the Greater Clearwater Public Library Foundation Board of Directors. The meeting was adjourned at 10:40 a.m. Susan Doe1, Secretary .; , /" .~ ..