09/19/1986
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"LIBRARY BOARD
MINUTES
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CLEARWATER PUBLIC LIBRARY BOARD
MINUTES OF THE MEETING
19 SEPTEMBER 1986
Clearwater Public Library
9:30 a.m. - 10:20 a.m.
PRESENT:
ABSENT:
Mr. Pate Hutchens, Chair
Mr. William Donovan
Mrs. Susan Hyman
Dr. James Frush
Mr. Hartin J. Moran
Mr. Bernard Panush
Ms. Margot Pequignot
Mr. Theodore A. Serrill
Mrs. Faye Sol lid
Mrs. Diane M. Vollbracht
Mrs. Linda Mielke, ex-officio
Mr. Frank Barnicle, eKcused
GUESTS:
Ms. Althea Andersen, Library staff
Chairman Pate Hutchens called the meeting to order at 9:30 a.m.
~Ir. Hutchens introduced James Frush, new Board member replacing Mr. Melvin
Douglass. Mr. Douglass passed away this past summer. Mr. Hutchens
reported that Mr. Barnicle is recovering from a heart attack.
The minutes of the last Board meeting in May were approved as submitted.
Mr. Hutchens asked the Board to consider changing October's meeting
date to the fourth Friday of the month, October 24th. All present agreed
to that change.
Mrs. Miekle reported on the status of the Countryside Library. The
City Commission has approved the use of surplus funds for library construction
rather than a millage increase. The name of the library is in question at
this time, but Northeast has been suggested. Mrs. Mielke is in the process
of selecting an architect from at least 20 firms competing.' Five firms on
the short list will be interviewed on Tuesday) September 23, by a selection
committee. Mr. Hutchens will represent the Library Board on that committee.
A final recommendation will be made to the City Commission. Mrs. Mielke
will keep the Board informed at every stage during the construction period.
The probable completion date would be a year from February, 1987. Books for
the new library will be purchased from a separate budget. Staff costs are
not in the budget and will be negotiated for in next year's budget hearing.
Althea Andersen reported on the North Greenwood Library renovation
project. The building has been completely remodeled inside and out.
Dr. Theresa Goss) Librarian at St. Petersburg Junior College, will be giving
the dedication remarks on November 9th at 2:00 p.m. Activities are planned
for that week at North Greenwood, including a "Miss Chris Day" in" honor of
Christine ~lorrisJ retired librarian of over 30 years from the North Greenwood
Branch. Ms. Andersen invited Board members to stop by the branch on
Wednesdays from 12:00 noon to 8:00 p.m. to help put books back on the shelves
in preparation for the re-opening.
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting September 19, 1986
Page 2
Mrs. Mielke reviewed several projects in which the Clearwater Public
Library System is involved:
1. Tampa Bay Library Consortium SUNLINE Project: to provide
library patrons accessibility through interlibrary loan
of 2,000,000+ items in the Tampa Bay area. State Library
funded.
2. Group Access FLIN Project: access to a national database
through a service in Atlanta, GA. State Library funded.
3. Retrospective Conversion: changing catalog cards to machine
readable format for computer. Project almost completed.
4. Library Card Drive: sending applications to target area
groups, the first g~oup being 1,700 City employees.
5. ,Adler Literary Arts Festival: this year's festival will
start with an author luncheon. Final lecture will be the
gala event as planned in the past.
6. Readers' Advisory Desk: first floor advisory desk staffed
by all professional librarians on a rotating basis.
7. Youth Services Programming: very successful summer reading
program again this year.
8. DIALOG Project: through efforts ,of the Greater Clearwater
Public Library Foundation, the Library will provide a
service for database searching.
9. "Let's Talk About It": year 3 of Scholar's Choice Program
with participation among Dunedin, St. Petersburg, Pinellas
Park, Largo, Tarpon Springs, and Clearwater libraries.
10. Literacy Council: Clearwater Public Library offers a place
to match up students and tutors.
11. Florida Library Association~ the FLA annual conference will
more than likely be held at the Belleview Biltmore Hotel this
year with Clearwater as the hostess library. Conference
dates are April 21-25, 1987.
12. Staff Newsletter: Donna Kelly of the Library staff will be
preparing a staff newsletter to enhance communication among
an already large and growing staff.
At Mr. Hutchens' request, Mrs. Mielke reported on an article in the
Suncoast News to pursue an interlocal agreement between Dunedin and Clearwater
for library service. Mrs. Mielke felt the cities would mutually benefit from
an interlocal agreement and thinks the project would enhance the prospects
for a countywide sharing project. Mrs. Mielke has not spoken to Ms. Syd Shinn,
Dunedin's Library Director. Mrs. Mielke expects that Mr. Shoemaker, Clearwater's
City Hanager, and Nr. Lawrence, Dunedin's City Manager, will discuss this matter.
Board members discussed what impact such an agreement might make on Clearwater
in terms of usage.
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting September 19, 1986
Page 3
Mrs. Vo11bracht asked what happened to the Dow-JonesNews Retrieval
Service. Mrs. Mielke reported that Dow-Jones rescinded the service. '
Mrs. Vollbracht also strongly suggested that the Library consider
printing separate date due slips for each book checked out to avoid the
inconvenience of one slip for several books checked out, especially after
several visits are made to the library adding to the total books checked
out. Mrs. Mielke agreed that there is a problem with the present procedure,
but noted that it is the state-of-the-art. She will look into this matter
further.
Mrs. Mielke reported that since the reserve policy change to exclude
best sellers, only three complaints have been received. The books do
appear on the shelves at different times of the day. The staff will be
reporting on the reserve policy at the end of the six-month period.
The next Board meeting will be October 24, the fourth Friday of the,
month. The meeting was adjourned at 10:20 a.m.
Susan Doel, Secretary
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CLEAR\olATER PUBLIC LIBRARY BOARD
N LNUTES OF THE z..mEl'lNG
16 NAY 1986
Clearwater Public Library
, 9:30 a.m. - 10:35 a.m.
PRESENT:
Mr. Pate Hutchens, Chair
Mr. Frank Barnicle
Mr. William Donovan
Mrs. Susan Hyman
Mr. Martin J. Moran
Mrs. Faye Sollid
Mrs. Linda Mielke, Library Director
ABSENT:
Mr. G. Nelvin Douglass, excused
Mr. Bernard Panush, excused
Ms. Margot Pequignot, excused
Mr. Theodore A. Serri1l, excused
Mrs. Diane M. Vollbracht, excused
GUESTS:
Mrs. Carolyn Moore, CPLS Staff
Dr. Dave Berry, FOCL President
Chairman Pate Hutchens called the meeting to order at 9:30 a.m. The
minutes of the last meeting were approved as submitted.
Mrs. Mielke reported on the budget hearing of April 21, 1986, for the
Library Department's decision packages. Mrs. Mielke stated that the City
Commission did not make a final decision on the enhancement packages concerning
Sunday hours and government reference service. The enhancement package for'
staff for a Countryside library was discussed with the concensus that the Budget
Office needs to report in June on ways of financing a Countryside library.
Mayor Kelly and all Commissioners spoke in support of a Countryside library at
the budget hearing. However, Mr. Hutchens reported that at a later Chamber of
Commerce meeting in Countryside which he attended~ Nayor Kelly was not as
optimistic. The Board discussed encouraging citizens to write to City
Commissioners in support of the Countryside library. Mr. Hutchens reported
there was some discussion by Mr. Shoemaker, City Manager, concerning the possible
need for a different site for the Countryside library due to the need of the
existing property for more water storage.
Mrs. Mielke presented Clearwater's proposal on the County cooperative
library plan.
Mrs. Mielke will send updates to the Board on the cooperative library plan
and on budget hearings during the summer.
The Board was adjourned for the summer months at 10:35 a.m. The next
Board meeting will be September 19, 1986.
Susan Doel, Secretary