02/21/1986
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CLEARWATER PUBLIC LIBRARY BOARD
MINUTES OF THE MEETING
21 FEBRUARY 1986
Clearwater Public Library
9:35 a.m. - 10:45 n.m.
PRESENT:
ABSENT:
Mr. Pate Hutchens, Chair
Mr. Frank Barnicle
Mr. G. Melvin Douglass
Mrs. Susan Hyman
Mr. Hartin J. Horan
Mr. Bernard Panush
Ms. Margot Pequignot
Mr. Theodore A. Serrill
Mrs. Faye Sollid
Mrs. Diane M. Vollbracht
Mrs. Lucile Williams
Mrs. Linda Mielke, Library Director
Chairman Pate Hutchens called the meeting to order at 9:35 a.m.
Minutes of the last meeting were approved as submitted.
None
GUESTS:
Linda Lange, CPLS Staff
Hrs. Nielke reported on the Effective Board Hanagement Seminar
she and Mr. Hutchens attended in Lakeland.
Nrs. Hielke and Nrs. Lange reviewed the present system used for
reserves and check-out of materials. Nrs. Lange reported the procedure
of purchasing multiple copies of best sellers for demand periods. The
Board discussed pros and cons of rental collections for best sellers.
The staff committee's proposal on the issues of reserves and loan period
was as follows:
1. discontinue reserves on best sellers;
2. change the loan period to 14 days for all books.
However, the staff committee's vote went against the proposal, continuing
the present reserve system. Hrs. Mielke asked for the Board's opinion
on this issue. Hr. Panush moved that: 1) the original proposal from
the staff to discontinue reserves on best sellers be approved, and
(2) to change the lending period to 14 days with telephone renewal on
non-best sellers, and 3) these changes be performed for a six-month
experimental basis with a call for re-evaluation. The motion was seconded.
Board discussion followed concerning the costs to continue the reserve
system, the disadvantage to non-frequent users by eliminating the reserve
system, re-evaluation of the system after a six month period. The motion
carried on all three points. The Library staff will work out a system
of notification to patrons of the changes in the reserve system.
. Mrs. Mielke reported that Mr. Bob McClarren will have his consultant's
report ready on March 27 on the county li~rary situation. Mrs. Mielke
will report on this issue to the Board in April.
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting February 21, 1986"
Page 2
As President of Tampa Bay Library Consortium, Mrs. Mielke announced
that automated TBLC member libraries will be merging databases by next
year as part of a resource-sharing project funded by the State Library.
The Board discussed the effects of increased parking meter rates in
the lot next to Main Library.
The Board discussed Mrs. Mielke's report on a proposed Countryside
library facility for FY 1986/87. Possible changes in the Clearwater
East Library architectural plans were discussed. The Board agreed to
submit a resolution to the City Commission concerning building a Countryside
library facility in FY 1986/87, and the Board also recommended they have
the opportunity to review the architectural designs for a new facility.
Mrs. Mielke mentioned a few architectural changes which might be considered
should the same plans be used again: 1) problems with earth berm design;
2) skylight design does not seem to enhance the building.
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Mrs. ~lie1ke noted that the North Greenwood Branch renovation project
is continuing with completion about June, 1986.
Board members discussed the possibility of a fund-raising drive for
books for a Countryside library.
Mr. Hutchens reminded Board members to call Susan Doel at the Main
Library if they are not able to attend a Board meeting. Three unexcused
absences are grounds for removal from the Board.
The meeting was adjourned at 10:45 a.m.
Susan Doel, Secretary