01/17/1986
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LIBRARY BOARD I
MINUTES
DATE
3
CLEARWATER PUBLIC LIBRARY BOARD
MINUTES OF THE MEETING
17 JANUARY 1986
Clearwater Public Library
9:30 a.m. -- 10:15 a.m.
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PRESENT: ABSENT:
Mr. Pate Hutchens, Chair
Mr. Frank Barnicl.e
Mrs. Susan Hyman
Mr. Martin J. Moran
Mr. Bernard Panush
Mrs. Faye Sollid
Mrs. Diane Vollbracht
Mrs. Lucile Williams
Mrs. Linda Mielke, ex-officio
Mr. G. Melvin Douglass, excused
Ms. Margot Pequignot, excused
Mr. Theodore Serrill, excused
GUESTS:
Chuck McKinney, Clearwater Sun reporter
Linda Lange, CPLS staff
Chairman Pate Hutchens called the meeting to order at 9:30 a.m. The
minutes of the December meeting were approved as submitted.
The first order of business was election of officers. With no further
nominations since last meeting, Mr. Moran moved that nominations be closed
for offices of Chairman and Vice-Chairman. The slate of officers included
Pate Hutchens for Chairman, and Frank Barnicle for Vice-Chairman. The motion
was seconded. Mr. Panush moved that the slate of officers be recommended.
The motion was seconded and carried unanimously.
Mrs. Mielke reported on her recent trip to Chicago, Illinois with
Carolyn Moore of the Library staff to attend American Library Association
Midwinter Conference. A pre-conference sponsored by Urban Libraries Council
concerned networking (resource sharing). Mrs. Mielke is President of the
Tampa Bay Library Consortium, an organization incorporated to do resource
sharing. This organization is proposing to consolidate all holdings of
libraries with machine readable records onto a compact disk with random
access to memory. State and federal money is available for this project.
Partial funding has already been received. Another raging debate at the
conference was discussion of access to information (fees for service).
Mrs. Mielke also reported that the Public Library Development Program is
being revised and simplified to a more readable form.
In response to the Board's interest in a Sunday hours proposal,
Mrs. Mielke noted that last year Sunday hours were proposed at Main Library
and Clearwater East from 12:00 noon to 5:00 p.m. using substitutes on an
hourly wage rather than existing professional staff. The cost estimate for
this proposal was approximately $50,000. Board discussion on this subject
included the following points:
a. start with just the tourist (winter) season or school
year the first year to determine success;
b. church traffic at Clearwater East might warrant changing
hours to 1:00 - 5:00 p.m.
The City Commission rejected last year's proposal during the budget
process. Mr. Panush moved that the Board recommend a proposal be put
in the budget planning, process for next year to-have two libraries,
Main and Clearwater East, open September 1 to June l for an experiment.
The motion was seconded and carried unanimously.
Mrs. Mielke reported on the proposed Countryside Library. She
will write a building program for a library of similar size and service
as Clearwater East. Mrs. Mielke will be including a Countryside Library
proposal in the 1986/87 Budget Decision Packages for City Commission
approval in the Spring. Board members discussed the available millage
for funding of the proposed facility and expressed their interest in moving
forward to build the Countryside Library.
Mrs. Mielke gave a brief report on the Library staff loan period/
reserves committee's recommendation:
a. move to a 14--day loan period with renewals by phone
for two more weeks;
b. continue to offer reserves on best sellers (no renewals).
The minutes of the staff committee meeting will be mailed to the Board.
This issue will be discussed again at next month's meeting.
Mr. Hutchens and Mrs. Mielke will be attending a one-day seminar in
Lakeland on Effective Board Management on February S. The seminar is
sponsored by the State Library of Florida., Mr. Hutchens invited other
Board members to attend.
Mrs. Vollbracht has accepted a second term on the Board.
Mr. Moran asked if the Board ever considered rotating the monthly
meetings to different Library facilities. Board members and Library
staff did not express any problem with alternating meeting sites.
Mrs. Mielke announced ticket availability for Letitia Baldrige's
lecture and gala reception on Saturday, March 1, 1986. Tickets are
$8.00.
Susan Doel, Secretary