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03/19/1982 . " , . . .. I. ' I,. , , . - (~(i',:,:,:,.:.':'.:'''' ': '.'., " , ,'.., ' '/. . , , '. J ' " . ..'./ ' '. .... '.".. t . .. ;.~.. " , ' " , " . . 0.' > 0 .... ' . . . , . , , ,:" , . ' O. , '0:" , < .....' . (' I ~..,' . ~. , 0 . . 0.' , " . ':, ,'.:::I:;:'~'::::';,n~~:;. I ;, LIBRARY BOARD' ',. , MINUTES . DATE mAuA ./~/P'...t . . " . " , .-/- /l/ ~/7' . ' ,.. ~. . '. ~: ,.. #'., .' ," > I. . . .,', .'.. . " . . II.;.> "\ , :' , ' . .' '. ":'1,: '~ J;",~:. ,: ., ': CLEARWATER PUBLIC LIBRARY BOARD MINUTES OF TIlE MEETING 19 MARCH 1982 Mayor's Conference Room 9:30 a.m. - 10:35 a.m. PRESENT: ABSENT: Mr. Horner Royer, Chairman ~lrs. Arta Gates Mr. George E. Harris Mr. Pate Hutchens Mr. Fred Korosy Mr. Walter A. Krick Mrs. Fay SoUid Mrs. Ann Wickersham Mrs. Linda Mielke, Library Director Ms. Erin Brasfield, Student ex-officio Ms. Alicia Galicki, Student ex-officio Mrs. Herbert E. (Helen) Diller (excused) ~ls. Candace H. Gardner, Vice-Chairman, (excused) Mrs. Lucile Williams (excused) GUESTS: Mrs. Carolyn Moore, Clearwater Public Library Staff Chairman Homer Royer called the meeting to order at 9:30 a.m. Mrs. Mielke distributed a memo to the Board which addressed the issue of library expansion and her reconooendation to the Board and the City'Manager for two smaller buildings on the same two sites. She feels two libraries are necessary to receive enough votes to win another referendum, based on the statistics of the last referendum. Reducing the size of the buildings will reduce both construction costs and operating expenses. Mrs. ~lielke noted that there is continuing interest from both the East and Countryside ,communities for libraries. Mr. Royer discussed the decrease in current building costs and the impact of the proposed sales tax increase on the economic situation. ~trs. ~tielke stated that, with reduced size in the library buildings, 80% of reference questions and materials could be answered on the spot with back-up from the Main Library. Mrs. Gates stated that the reduced size of the library buildings would be offering the bare minimum of service instead of planning for the future. Mr. Hutchens felt that the ~1ayorl s suggestion of going for one library would be defeated by other areas of the City. Mr. Royer suggested to Mr. Nichols, President of the Friends of the Library, to reduce the library buildings to 12,000 square feet. Mrs. Mielke pointed out that staffing the facilities to offer full service is expensive. She noted that while the referendum vote indicated that there is continuing strong support for two libraries, the $4,000,000 price tag caused the defeat. ~lrs. Wickersham discussed the possibility of designing the libraries in phases, I.e. building the library portion first, then adding the community meeting room as the second phase. .: . ~c , CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting March 19, 1982 Page 2 Mr. Korosy suggested offering additional services to the Beach residents . to encourage thei 1" vote for a referendum \'~hich ,,,ould then be offering something to three areas of the City. ,\ Mrs. Sollid feels the Board should inform the taxpayers that building costs have come down and the City should go ahead quickly with the libraries. She feels that the Board should take a stand to keep the current sites which would enable the City to proceed quickly on the libraries. ~frs. Sollid also suggested polling the areas informally to get an idea of the reaction to desired square footage. Mr. Krick mentioned that the librarian at the Beach Branch offers dedicated service that wouldn't be offered by anyone else. Mr. Krick heard only favorable rema~ks about the libraries during the campaign from the Beach resident. Mrs. Mielke noted that more time should have been spent talking to Beach organizations during the campaign for community libraries. Mrs. Gates moved that the Board let the City know that we wish to retain the present sites for the libraries and have no change in them until after the next referendum. The motion was seconded. Mrs. Mielke confirmed ~1r. Krick's concerns that the sites have enough land for library buildings and that the Main Library has enough room and staff to service two additional buildings. The motion passed unanimously. Mrs. Mielke discussed changes in branch hours effective May 3, 1982. The changes in hours will allow two staff persons to be at each branch 371 hours each week. Two staff members working together will have the time to offer patrons assistance in the reference and information areas both on the telephone and in person. The changes involve opening the Beach Branch two nights and keeping it open during lunch and dinner hoursj Twig hours remain the samej Northeast Branch hours will be reduced to two nights a week instead of five nights. Changes in hours will be publicized on posters and on utility bill flyers. Mrs. Mielke is asking for three new Librarians for the Nain Library for fiscal year 1982/83. These Librarians would work at the Information Desk answering telephone calls on the spot. Mrs. Mielke discussed establishing an endowment committee to examine the possibility of an endowment fund for the Library. Mr. Royer asked that this be a topic for discussion at the next Board meeting. A temporary replacement for Susan Doel, secretary for the Board, will be discussed at the next Board meeting. Mrs. Mielke reported to the Board the Library's application for a grant to microfilm the card catalog and reorganize the floor plan at the Main Library. The grant is for $150,000. Mrs. Mielke will keep the Board informed on the status of the grant application. Microfilming the card catalog would enable the Library to make copies of the card catalog available for each floor of the Main Library and for each branch faci Ii ty. ~f:i~LT~"" . . ;;\ ;-'.: .. ~~{.,'::.<~.: ..' ...., . ;~:.. ~~. , ' . .~ ' , ".,. ,- . ' '~.Y, . /10. ' ~tr',.: . ~/<.,:" ..', ~t~~, \:: .:.. '.: ' ~:'>~r:; ,. ~ ~ ft. ," , .' . '. T/:: ' ;!. ~.~. :/ ~~ :'~~~~' : ' , .'<'''Co' . , ,. . ~ ..:\. . ,-;I~'.I '~;. !.. ';' t ';' , ..I_~ .u\ ,': :' '. :\;::}..~'0'r ;, ' j"!JV~F.~ . ., . ,:,:~"',~1,:;J;",,~'! '. " Icpt" ,.. 1.<11,\ h\.~~p-r.;'.~ ~ ,. " : .;i.' .:~'.c~> lc~:.: ~:~~~:v: ,~'1""~""""",-,--",...t.,.,..t,,.j.'>";,.o:"'~' ." :";1 :'.' \.;.''':. ,......, ,. . ," ' :", . .c, ~.: ,< ;, .....T ': '.:.,' -\ , 'L, . . . . CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting March 19, 1982 Page 3 " . ~Irs. Mielke also mentioned the possibility of 'increasing library book fines and the non-resident fees~ Mr. Royer suggested that Board members talk to City Commissioners at every opportunity concerning the Library issue. , The meeting was adj ourned at 10: 3S a.m. Susan Doel, Secretary " ." .., .." 'n- \." ~" ; ....~! ' ~ . <<. .