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02/16/1979 ~~t{~~~:.::>,' ~ -",' .' .~ ,. ' t. , . " ' I, . I , ' I.,. '~~, . , , . ".f , . j' - , " , " : >'," ,", ". . " , , ' ~/l . l . , , . ' . ' , , , ' .' . , I . ~. " "< , . ", . . . . , ~ , , '.... ,.":,',.~::!:':;':n?~~;~,, 'I'" . ~ , ' <':'. l. < ,', ",,' '\\ LIBRARY BOARD, , . ,. , MINUTES DATE HIJ~ I~ I'''' , ' -I-~ / .~ 3 7 :' ..... ~r"..~~ 1 . , ':' ,,;'~::f1';~\ . :~ .,:(! . . CLEARWATER PUBLIC LIBRARY BOARD MINUTES OF WE MEJ!TING 16 FEBRUARY 1979 Mayor'i Conference Room 9:30 AM - 10:15 AM PRESENT: ABSENT: Mr. Larry ReisJ Chairman Mr. Curtis G. Barre Ms. Carol CulkarJ Ex-Officio Mrs. Herbert E. (Helen) Diller Mr. Joseph Elliott Mrs. Arta Gates ' ~tr. Elliott Hardaway Mr. George Harris Mrs. Arlyn Hutt Mr. Walter A. Krick Mr. Homer Royer Mrs. Ann Wickersha.m Mrs. Nancy Zussy, Library Director Mr. James Yacnvone GUESTS: Mrs. Rita Garvey The meeting was called to order at 9:30 AM by Chairman Larry Reis. Mrs. Zussy introduced three new Board members: Mrs. Herbert E. (Helen) Diller, Mrs. Arta GatesJ and Mrs. Ann Wickersham. Mrs. Zussy reported that the City Commission approved the contract between Watson and Company and the City of Clearwater with a 5-0 vote at the Commission meeting of February 15, 1979. A timetable has been written into the contract showing the stages of the project. During the week of February 26, 1979, an informal workshop with the architect will be scheduled for the Library Board, Executive Board of the Friends of the Library, City CommissionersJ Chamber of Commerce, and representatives from ~he handicapped community, as well as the general public for input from interested parties. Notice of the meeting will be given in advance. The Board discussed Ordinance 1879 regarding mandatory attendance at Board meetings. In the past, attendance at these meetings has not been enforced; however, under the new ordinance, attendance must be regular, with possible removal of a Board member by the City Manager for more than three unexcused absences in one year. Mrs. Zussy asked that Board members notify either the Chairman or the Library office before a meeting if he/she must be absent, as she must report attendance records to the Manager's office on a regular basis. Failure to give such notice will constitute an unexcused absence. As Chairman Larry Reist term on the Library Board has expired, nominations for a new Chairman were accepted. Mr. Barre nominated Mr. Elliott; Mr. Royer seconded the motion. As no other nominations ,~ere made, Mr. Hardaway moved that nominations be closed; the motion was seconded. Mr. Elliott was unani.mously elected. At this point in the meeting, Mr. Elliott assumed his position as Chairman. He expressed his appreciation of the Board's confidence in electing him to the position and expressed his personal pleasure in knowing and working with Mr. Reis on the Library Board. Mr. Elliott " ; CLEARWATER PUBLIC LIBRARY BOARD Minutes of the Meeting Fcbruary 16, 1979 Page 2 stated the Board looks forward to sceing Mr. Rcis as an honored guest at future Board meetings. Mr. Royer moved that the Board express its thanks and appreciation to Mr. Reis. This motion was seconded and approved unanimously. Mr. Hardaway presented a letter of appreciation to Mr. Reis from the Library Board members. The letter was read for the benefit of the new members present (a copy of which is attached). There was discussion of the need to have a liason with the Friends of the Library from the Library Board. Since Friends of the Library Executive Board meetings do not involve the general membership, it was felt that a designated representative might be beneficial in acting as a lin50n between both Boards. (The Friends of the Library meetings are the second Thursday of each month at 12 noon). ~frs. Wickersham volunteered to act as 1inson. It was suggested that the 1iason formally report on the Friends of the Library meetings at each Library Board meeting. A copy of the Library Board minutes will also be sent to the President of the Friends of the Library. Mrs. Zussy discussed the memo to the City Commission regarding the contract between Watson and Company and the City of Clearwater. She gave a recap of the selection process and summarized the contract with Watson and Company for a fee of $84,600 (basic plus anticipated additional services). A question was raised by Mrs. Diller as to the need for great speed in this project, when it would seem we would want to proceed with "great deliberation". ~fr. Elliott explained that because grant monies are involved in the project, we face a deadline of August 1, 1979, to award a construction contract, giving us approximately five months before construction begins. According to the timetable in the contract, preliminary schematic drawings are to be completed by March 8; the design development phase by April 5; the constructed documents by June 7. An evaluation of the present building has already started and will proceed concurrently with the schematic drawings. Mrs. Zussy reported that the previous contract with ~Iudano Associates has been terminated. In addition, all construction, dcmolitionJ equipment and furniture costs) and the architect's fee will come out of the $1,200,000 available for the project. TIle architect has been given a $1,000,000 construction budget with which to work. Advertisement for bids will be published June 14-21) with the opening and choosing of bids on July 12) 1979. The contract will be awarded on 01' about July 19, 1979. Copies of all information pertaining to the contract will be made available to interested Board members. July "4, 1980, is the target date for the "ribbon cutting" for the Library constructio~ project. Mr. Elliott discussed the selection of a Vice-Chairman. In the past this has been an informal post. Mrs. Wickersham nominated Mr. Elliott Hardaway for tho. position of Vice-Chairman, seconded by Mr. Harris. Mr. Royer moved that nominations be closed. The nomination was approved unanimously. The Library office has two publications which may be of interest to new Board members. One is a text-type book which discusses library trends in general, with the emphasis being on policy makingJ rather than advisory-type ~,;)~,=~,<,::'<"~<'.';~~' L:' I.. '", ", . , " . ~ "' ~ :;. . :~, ~. \. ,!". ., '.: .,', . \ I' .. ,. ,I. I, ~ ." . " l<:_ . _..........~..,.,........:..,:I.\~ ,:':". .'.~~:..~,..-:,,:;~.,.:~ '~'. ,.....' \..',', .. . . . . ~ ." ..... , "," c... ". t' ~ ~'.. ,~~ 'Il~;'-;:~" ~::~":.itt]~~ \ ' 1 II' .. .' t CLEARWATER PUBLIC LIBRARY BOARD ~finutes of the Meeting February 16, 1979 Page 3 ;, I !, . I , ! , boards. The other, n Florida publication, describes more accurately the functioning of a typical Florida Library Board. New members are asked to contact the office if they would like to read one of these publications. Mrs. Zussy noted that a painting of the building will be presented to Mr. and Mrs. William Adler. Mr. Elliott asked Ms. Culkar if the Board and the Library are doing enough to help relate to high school students. Ms. Cu1kar noted that students are interested in the Friends of the Library activities. ~~s. Wickersham explained the involvement of the Junior Friends in the community, such as the preparation of hospital kits for children at Morton Plant Hospital. The Junior Friends might also become involved with the puppeteers program at the Library. Mrs. Zussy explained that ~le new Young Adult Librarian at the Library plans to visit English classes in the junior and senior high schools to encourage library usage among young adults. It was also suggested that students living in Clear\'later but attending either Dunedin or Largo High Schools might be invited to attend Board meetings as ex-officio members. The meeting was adjourned at 10:15 AM. Susan Doe1, Secretary 21 February 1979 ~, C LEA It 'V ATE R P lJ 11 l.l I eLl BRA n, Y ,-" ..~ WlI NllffTU o,.WI;OI.,\ .n ~;Sl'/; cl'J'r IW ('1.1':.\11\\',\'1'1.:11, n.uulU.\ :la:iIO January lO~ la79 l)p':t u'r,. uti ...... lJl"~CT"1t . --...J Affectionately, ~,1j-:ljt-<VMtf ~ a./Jt~-tJ /) ...{.,~J .,....... vf.tU"lIttj ~ft ;;;, -- jA,LOCU"fo- ~(,.t. -0i.l//C/,F" Q~ p!:~L.'A~ qjl/~((~~ t<;/:-> ) .J.- . -7/ t / {.(," ,U;,lf,t' {6, /l.'l-C--c/t! . L~""t\...u..- )2Lr ~ e ~~ {~LULffioV~7.-~ (JtlcL1J,N eZLU , ~ '.. / 1:J (1 ;' yn n';'.o i\ .t')' L ~ I 't/Jk.J..o L. Y t-Ir. Larry Reis 2101 Sunset Point Road) Villa 201 Clearwater, Florida 33515 Dear Larry: Your fellow Library Board members wish to express our gratitude for your service to the City of Clearwater as a member of the Board for nine years, of which the last three and one-half were as Chairman. We are all thankful for your dedication to the Cleanwter Library and for the industry with which you have worked for its well-being. The recent work of the Board~ with your contributions as a member and under your Chairmanship, will surely be one of the high spots in the history of the Clearwater Library. We have enjoyed our association with you and Jan as p~rsons--we have drawn inspiration from your devoted work) and we bask in the reflected glory of your securing the gift which has made real the possibili ty for ll. renovated librury with a new addition. . We shall remenilier you with pleasure, and we will often recall your dedication and industry with nostalgia. We hope that we cnn continue the nurture of this library which means so much to you. We do promise to do our best to give you an improved library collection and better service each year as you continue to use it. A staff librarian relates that upon assuming his duties at the library a short time ago, you and Jan were pointed out to him and the remark was made that you were not only on the Library Board but that you were actually a library user. Only u genuine lover of books could have done as much for the library as you have done. We know that what you have accomplished has been donp out of a deep und abiding love for books and learning. Our best ~ishes go with you, Larry, as you lay down your duties on the Clearwater Library Board) and to you nnd Jan for a very happy and long life. . \