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CLEARWATER PUBLIC LIBRARY BOARD
MINUTES OF THE SPECIAL JOINT MEETING
WITH EXECUTIVE BOARD OF
THE FRIENDS OF THE CLEARWATER LIBRARY
29 DECEMBER 1978
Mayor's Conference Room
9:30 AM - 10:45 AM
PRESENT:
ABSENT:
Library Board
Mr. Larry Reis, Chairman
Ms. Carol Culkar, Ex-Officio
Mr. Elliott Hardaway
Mr. Albert L. Rogers
Mr. James Yacavone
Mrs~ Nancy Zussy, Library Director
Library Board
Mr. Curtis G. Barre
Mr. Joseph Elliott
Mr. George Harris
Mrs. Arlyn Hutt
Mr. Walter A. Krick
Mr. Homer Royer ,
Friends of the Clearwater Libra~
Mr. and Mrs. Philip Mann
Mrs. Jan Regulski
Mrs. Rita Garvey
Chairman Larry Reis called the meeting to order at 9: 30 AM. ," He
informed Mr. Philip Mann, a professional fund raiser, of the proposed
equipment donation project which both the Friends of the Clearwater
Library and the Library Board had discussed at the last Library Board
meeting on December 15, 1978. Mr. Mann had volunteered his time to
inform those present of the procedures involved in a fund raising project.
Mrs. Zussy mentioned that the total cost for equipment and furniture
for the proposed new construction and renovation is $87,000. The equipment
donation project would encourage donations from individuals and businesses
to purchase needed equipment or furniture and thereby free funds for
additional constructed space.
Mr. Mann made several points regarding the feasibility of such
a project:
1) Is it really needed (is there no other possible way to get
the money)?
2) Are there people willing to ask for money?
Other fund raising projects which may be in competition with this one
were discussed: Performing Arts Center, Morton Plant Hospital, United
Way, etc.
The time frame for organizing and completing this project is
approximately four months, in order to inform the architect how much
available funds could be used for additional constructed space. For a
more accurate idea of money available, donations or contributions are
the best answer; however, pledges could also be considered. For the
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Special Joint Meeting
Friends of the Clearwater Library
Page 2
with the
December 29, 1978
Clearwater area Mr. Mann estimates that at least 10\ of pledges are not
fulfilled in fund-raising drives.
Mr. Mann estimated that the project goal should be set at $100,000
instead of the approximately $87,000 actually needed. The additional
funds would cover costs of the project, such as supplies, clerical help,
plaques, etc. To accomplish this goal he estimates 50 people are needed
to solicit a total of 500 gifts. A committee should prepare a list of
prospects (individuals and businesses) and a list of items needed, with
examples, showing the costs in mUltiples of $100.
It was also suggested that a recognition area be designed by the
architect to display plaques instead of placing them on each piece of
equipment or furniture.
Mr. Mann noted that donations must first come from the Friends of
the Clearwater Library and the Library Board if the project is to reflect
a 100% commitment on the part of those sponsoring it. Heads of the
Friends of the Library and the Library Board could act as coordinators,
or someone from the outside might be approached. A person of deep'
commitment and credibility with the community would be as asset to the
project.
Questions were raised regarding the publicts willingness to give
to the Library, and the psychological effect if the goal of $100,000
was not met. Media support' was also discussed, as well as a large
mailing to the public after pursuing person-to-person requests.
After further discussion on the subject along similar lines, the
meeting was adjourned at 10:45 AM.
Susan Doe1, Secretary
2 January 1979