11/17/1978
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'LIBRARY BOARD
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CLEARWATER PUBLIC LIURARY BOARD
MINUTES OF TIlE MEETING
17 NOVEMBER 1978
Mayor's Conference Room
9:30 AM - 10:20 AM
PRESENT:
ABSENT:
Mr. Larry Reis, Chairman
Mr. Curtis G. Barre
M8. Carol Culkar, Ex-Officio
Mr. Joseph C. Elliott
~[rs. Rita Garvey
Mr. Elliott Hardaway
Mr. George Harris
Mrs. Arlyn Hutt
Mr. Albert L. Rogers
Mr. James Yacavone
Mrs. Nancy ZussYs Library Director
Mr. Walter A. Krick
Mr. Homer Royer
GUESTS:
Ms. Debbie Winsor, Clearwater Sun'
Chairman Larry Reis called the meeting to order at 9:30 AM.
Mrs. ZU8SY reported on the approval of the Library's application to the
State for a construction grant. Of the approximately $193,000 requested
in the application, approximately $12,000 of the equipment costs were
disallowed, bringing the grant to approximately $180,000; therefore,
the State has asked that the Library expand its request to include an
additional $20,000, as they would like to award us a total of $200,000.
Mrs. Zussy also reported that the City Commission passed the
appropriation and the accepting of the private donation of Mr. and Mrs. Adler
at the meeting of November 16, 1978~ A total of $1,220,000 will be available
this year for construction at the main lib~ary, with an additional $200,000
placed in a contingency fund to be tapped if needed, or used to begin a
library service effort in East Clearwater. With the Adlers' donation, we
will be able to add space to the west of the present building and build
a third floor of the 1960 addition. If the WPA sections of the present
building aTe retained, the staff plans to curtail public access to areas
currently posing safety hazards.
Regarding the second item addressed by the City Commission on
November 16, 1978. Mrs. Zussy reported that since the concept we are
talking'about now is so much different from the Public Works application
of two years ago, the Commission has decided to cancel the contract with
Mudano & Associates and request architectural service bids again. Costs
associated with cancelling this contract are not known at this time.
Selection of architects is based on quality and reputation, rather than
low bid alone. Mr. Reis questioned who would be making the selection.
Mrs. Zussy said that the apparent intent of the City Commission is that
the City Manager's staff follow the usual procedure for selecting an
architect.
Mr. Reis expressed the Board's thanks to Mrs. Zussy and the staff for
the fine job they did preparing the State grant application. Mr. Reis
noted that Mr. and Mrs. Adler are gracious by nature and essentially feel
lithe City of Clearwater is doing the Adlers a favor" in accepting their
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting November 17, 1978
Page 2
donation to the Library. City officials intend to thank Mr. and Mrs. Adler
personally with a coffee reception. Board members will be notified when
a date has been set for the occasion. A plaque is being prepared to be
presented to the Adlers at that time.
Mr. Reis asked Mrs.
the Board to the Adlers.
approve the resolution.
approved unanimously.
Zussy to prepare a letter and resolution from
Mr. Yacavone moved that the Board unanimously
The motion was seconded by Mrs. Garvey and
Mr. Reis expressed the idea that the Board might take the Adlers to
lunch. He will notify Board members when a date is set, possibly
December 1 or 8, 1978, at Siple's Garden Seat reGtaurant.
Mr. Reis suggested that the Board express their, thanks in writing
to the St. Petersburg Times. Clearwater Times section, and to the
Clearwater ~ for their editorial support which helped keep the donation
alive, and to the Friends of the Clearwater Public Library for their petition
drive which set up a positive view in the minds of the Commission.
Mr. Yacavone fo~ally moved that these moves be made; the motion
was seconded by Mr. Elliott and approved unanimously. Mrs. Zussy will
prep&re the letters.
Mrs. Zussy displayed and discussed the preliminary plans which
accompanied the State grant application. The cut-off date for completion
of plans, solicitation and acceptance of bids, and being ready for
construction is August 4, 1979. The basic concept of the basement
construction must be the same for the purposes of the State grant;
however, the architect chosen for the project will have more latitude in
designing the additional construction to the west of the present building.
The Pinellas Opportunity Council has expressed its interest in any
plans which would make the library building accessible to the handicapped.
Mrs. Zussy will be attending their meeting Tuesday, November 28, 1978,
to present the plans from the grant application to the PQC Board.
Mrs. Zussy will send Board members copies of both the narrative
description submitted with the grant application and the legal agreement
with Mr. and Mrs. Adler and the City of Clearwater.
Mrs. Garvey asked if art prints and sculpture loan time could be
extended for longer than the present two month period. She also requested
that ~[r. Hardaway bring in his issues of American Libraries for interested
Board members to read.
Mr. Yacavone reviewed and summarized for the Board the contract between
the Adlers and the City regarding the donation.
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Meeting November 17) 1978
Page 3
Mrs. Zussy reported that the net square footage of the building
,after the proposed construction would be approximately 47,000 square
feet, compared to the existing 18,000 square feet, provided all sections
of the existing building are retained. If the WPA section is demolished,
the figure would be approximately 36,000 square feet. The WPA section,
if retained, ,would be used primarily for storage and non-public functions.
The meeting was adjourned at 10:20 AM.
Susan Doel, Secretary
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21 November 1978