09/15/1978
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,LIBRARY BOARD
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MINUTES
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CLEARWATER PUULIC LIBRARY BOARD
MINUTES OF THE MEETING
l5 SEPTENBER 1978
Hayor's Confercnce Room
9:30 AM - 10:30 AH
PRESENT:
ABSENT:
Mr. Larry Reis, Chairman
Mr. Curtis G. Barre
Mr. Joseph C. Elliott
Mrs. Rita Garvey
Mr. Elliott Hardaway
Mr. George Harris
Hrs. Arlyn Rutt
Mr. Walter A. Krick
Mrs. Nancy Zussy, Library Director
Mr. Albert L. Rogers
Mr. Homer Royer
Mr. Jamcs Yacavone
GUESTS:
Ms. Debbie Winsor, Clearwater Sun
Mr. Craig Roberton, ~. Petersburg Times
Mr. Howard Groth, interested citizen
l. $800,000 was given to the Library at the Commission meeting
on Sept. 7, 1978, for improvements to library facilities.
The City Commission will decide shortly on what specifically
this money is to be expended. The Library staff is preparing
a staff recommendation to be presented to City Manager,
Tony Shoemaker, with copies being sent to Library Board members.
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Chairman Larry Reis called the meeting to order at 9:30 AN.
Mrs. Hutt, one of the new Library Board members, was introduced to the
members present. Mr. Yac~vone, also a new Board member, was net able
to attend this meeting.
Mrs. Zussy reported on several items being pursued at this time:
2. Patty Holey member of the Friends of the Clearwater Library,
has approached several business men in the area and reports
a possible donation of funds for improvement to the Twig
facility. Since construction is not really possible at this
present building, a project use or a beginning audio-visual
program are being pursued for possible uses of these funds.
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lolrs. Zussy noted that the Twig surpassed both of the other branches
this month with a circulation of 2400-2500 books. Patron complaints for
more books show the great need for this service in the east part of Clearwater.
The Twig is expanding services and trying new ideas, some of which have not
been tried at the Main Library, for example Sleepy-Time Storyhour for
children.
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Hr. Reis reported that he has been in contact with an individual
interested in making a sizable donation towards building n new library.
Hr. Reis has approached the City Manager regarding this matter, but as
yet has not received a reply.
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CLEARWAtER PUBLIC LIBRARY BOARD
Minutes of the Meeting September 19, 1978
Page 2
Mr. Elliott reported that the service of Dial-A-Story is very
successful with his family. Mrs. ZUBSY noted that the Library has received
only one complaint on a story being presented by this service, and as a
resultt primarily professional librarians will be selecting the stories
to be presented on this taped recording.
There was discussion regarding the use of a computerized circulation
system to better handle the charge out system at the Library. Several
points mentioned included better accuracy and possible personnel savings
in the future with the computerized system. The cost of such a system
to serve the Clearwater Library would approximate $150tOOO for a complete
package. Mrs. Zussy reported that while the front-end cost is substantialt
the savings over a periOd of time make the system desirable.
A book selection policy which will fonnalize present practices is being
prepared and will be presented to the Board for their information upon
final completion.
The new arrangement in the Library of the card catalogs is working
well from a traffic standpoint. Consolidating the book returns inside
the circulation division has also proved favorable.
Discussion continued on the $800tOOO to be used for library facilities'
improvements. Mrs. Zussy reported that a schedule has not yet been set;
however, Mudano Associates Architects, Inc. has been asked to prepare
preliminary sketches on possible options. The staff recommendation will
go to the City Manager today. The City Engineer is also working on this
project. Care is being exercised to make sure the City will realize the
most benefit per dollar in this project. Using approximate figurest
$700,000 will produce 14,000 square feet of constructed space--two floors
approximately the size of the 1960 addition. Construction would take
place west of the existing structure.
Mr. Krick was in favor of the Board pursuing the possible donation
of $500tOOO mentioned by Mr. Reis. Mrs. Zussy reported that relief is
needed now at the present Main Library site, no matter to what use the
building Is eventually put. Too many labor hours are being spent shifting
books to allow space in the existing shelving. Most duplicate copies of
books have been pulled off the shelves to allow more space. Renting books
through the Josten Lease Plan has helped meet the demand for best sellers,
since it enables the Library to lease extra copies of these best sellers
during the peak demand period and then return those copies when demand
drops off. Mrs. Zussy reported that the average cost of a book if $19.22;
a periodical, $26.00; a recording, $7.99; and a cassette, $8.99.
Mrs. Zussy informed the Board that the City Commission will be taking
an in-depth look at each City Department this year alon~ the lines of
zero-based budgeting, to determine the efficiency of each Department. She
said she would keep the Board informed of the schedulin~ of those meetings
in case the Board would like to attend the one pertaining to the Library
Department.
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Mrs. Zussy informed the Board that the operating budget for FY 1978-79
is substantially the same as it was last year. The 1!~ new positions
approved by the Manager's office are presently frozen pending the outcome
of the City Commission's examination of the Department (see paragraph above).
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CLEARWATER PUBLIC LIBRARY BOARD
Minutes of the Heeting September 15, 1978
Page 3
Mrs. Zussy asked the Board for inpuC and problems from members and
citizens. Complaints continue about the $17.00 'non-resident fee. The
Board generally agreed it was fair in light of the Parks & Recreation f~es.
~(r. Elliott questioned whether the Board would have are-appointment
of nn ex-officio member from Clearwater High School--a move that he felt
was highly successful last year. Nr. Elliott moved that Chairman,
Larry Reis write to the City Commission requesting the appointment to
the Library Board of a student as we had last year. Hotion seconded by
~lr. Hardaway and pass cd unanimously.
Mrs. Garvey moved that the Clearwater Advisory Library Board stands
in support of spending as much money as is available for new const~uction
on the present sitc at this time. Motion seconded by Nr. Krick and passed
with one opposing vote.
Questions arose as to the amount of usable space on the StaTcrest
site for a building and parking. Mr. Reis suggested that ~(r. Barre look
into the feasibility of a larger building on Starcrcst site than has been
put forward and report back to the Board.
Meeting was adjourned at 10:30 AH.
Susan Doel, Secretary
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2l September 1978
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