10/19/1973
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CLEARWATER PUBLIC LIBRARY BOARD
MINUTES OF THE MEETING OF
OCTOBER 19, 1973
1:30 P.M. - 2:30 P.M.
City Hall - North Conference Room
PRESENT
ABSENT
Mr. Fred Korosy, Chairman
Mrs. Theresa Goss
Mrs. Ruth Johnson
Mrs. Jessica Kerr
Mrs. Karen Martin
Mrs. Jonnie Mae Moore
Mrs. Reina Pollack
Mr. Larry Reis
Mr. Elliott Hardaway, Ex-officio,
. Library Director and Secretary
Mrs. Elizabeth Hasbrouck
Mrs. Audrey Patouillet
1. Mr. "Hardaway distributed copies of two letters - one from Mr.
Williams concerning his offer to design the East Branch free
of charge and one from Mr. Paroby summarizing a meeting of
city officials on the subject of the main library renovation
and the construction of an East Branch. A general discussion.
of these two matters followed.
2. Mr. Korosy raised the question of the urgency to appoint an
Assistant Director to help with the planning of the renovation
and the new branch and any move of the Library made necessary
by the renovation. Mrs. Pollack moved that the Board recommend
to the Commission that an Assistant Director be employed. This
was seconded by Mr. Reis and carried.
3. Mrs. Goss inquired as to when a black professional would be
added to the Library staff. Mr. Hardaway explained that thus
far recruiting had been done by advertising through Personnel.
Efforts will be made to contact Library Schools for black
candidates.
4. Mr. Korosy mentioned the Board's desire to have a young (under
25) representative on the Board. All members were asked to give
thought to this matter and give him names of possible candidates.
5. Mr. Hardaway presented the financial statement for September. 30,
1973 of the Library's special funds. There was a general dis-
cussion of these funds and their supervision. Mr. Korosy out-
lined his plan to seek a ten thousand dollar endowment for the
Wickman Fund from Mr. Robin Wickman. Mrs. Johnson moved, Mrs.
Goss seconded and a motion was carried authorizing Mr. Korosy
to pursue this matter with Mr. Wickman.
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Clearwater Public Library Board
Minutes of the Meeting of October 19, 1973
Page 2
'6. Action on the Henry fund was questioned and it was reported
that the Board committee appointed to get this fund activated
had prepared a list of equipment, records and tapes. These
will be located and moved on.
The Board adjourned at 2:30 p.m.
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Elliott Hardaway, Secretary
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September 20, 1973
HEHO TO: H. Everett Hougen, Acting City Hanager
Herbert M. Brown, City Attorney
FROM: Donald S. Williams, City Commissioner
SUBJECT: Plans for Clearwater East Library
Williams and Walker offer for contribution the architectural services
for the East Library which consist of the fOllowing as discussed with
Merrett Stierheim several months ago.
1. Assist Librarian 1n developing design program.
2. Prepare schematic plan for approval with budget estimate.
3. Prepare design development drawings for approval.
4. Prepare construction documents consisting of working
drawings and specifications.
5. Assist City Engineer in performing and taking bids.
6. Assist City Engineer in contract administration; i.e. super-
vision of construction.
The City will be responsible to contract and pay for the following
Which is not performed by Williams and Walker Staff although it will
be coordinated by Williams and Walker.
1. Site survey and topographical map.
2. Soil test and report.
3. Location of utilities and easements
4. Location of trees
5. Civil and Structural Engineering for parking and drives.
G. Mechanical and Electrical Engineering for plumbing, Ale
lighting and power.
7. Landscape and interior design
8. Reproduction of drawings and specifications
9. Preparation of artist rendering
Our Associate Architect, Jay F. Meyers, AlA, will be 1n charge of the
project.
Donald S. Williams, AlA
Edward H. Walker,.Jr., AlA
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TO:
City Hanager
M. J. Paroby, Asst. City Nflr.
CITY OF CLEARWATER
I,ntlrct,plrtment Corre.pond.nco Shelf
RECEIV~D OCT 1 6 1973
FROM:
COPIES: Library Director, City Engineer, Dua.ne Zussy, Hike Brodeur and
~i111ams & Walker, Architects.
SUBJECT: Oct. 15, 1973 - Report - Library Improvements Planning Conference
DATE:
On October 12, 1973 a planning conference was held in the City
Hanagcrls conference room on Library Capital Improvement pro-
grams. The programs discussed were the renovation of the Main
Library, and the proposed new East Branch Library. The follow-
ing items were discussed and conclusions reached:
Desig~ of the Main Library renovation by Forrest Watson is under way
and will be completed by June or July of 1974. The project can then
be put to bid. Construction time is estimated at 14 months. The
library staff, and as many of the operating functions as possible,
will have to be relocated during the renovation.
Acquisition of the Phillips property in the rear of the'Main Library,
which,is necessary for additional parking, is in the final acquisition
stage. This property was appraised at $7B,000, for which $44,000
was budgeted.
A processing staff of approximately 7 or 8 employees will be required
in early 1974 for the selection and acquisition of books for the East
Branch Library. These would be in addition to the present library
staff and will require a building of approximately 10,000 sq. ft.
Acquisition of books will cost approximately $100,000.
Design of the East Branch Library by the Williams & Walker firm is
estimated to be completed by March or April of 1974. It was the opinion
of the staff that this structure should be a one-story building of
approximately 20,000 sq. ft., rather than a two-story structure,
because of the composition (fill) of the ground and because a one-
story structure would present feHer problems in supervision. A
structure of 20,000 sq. ft. would still leave 60,000 sq. ft. for
parking.