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02/21/1969 ~. . . " . '. . '. . . '>. . ~ . , . . . . - . ,:;i"::.:.~ ~;>. .. .' . .' . . .' . \': . ~;., . . . ' , . . ' '." ~ c ~. t ~ 0, . d ......\ . . '. . . .' . . , ~ I . ..~ .. :. i t~~;~X::~:"..:. ..."."" . . .. .'0' . ,.. '. T'.. '.. LIBRARY BOARD.. ". MINUTES DATE ~8KPI!~1.21 If~' 'J- 96:2 I . 1 i \ I I r:" 'It .........- ;:~1" : . "~., ".' ... .Ie . ~. J . ';;YJ' ~ ....,. .,..... ~ ~., ~., The Clean~ater Library Board met on Firday, February 21, 1969 at the main library. ~fembers present were: Coleman, Macdonald, Korosy, Byers and Akerman. ~Iiss Byers read a letter written by Mr. Killeffcr thanking the estate of Commander Harding for books donated to the Wickman Collection. She also read a letter from Dr. Macdonald to the City Commissioners requesting a professional survey of library facilities and a similar letter from the Junior Women's Club. Dr. Frank Sessa has been retained for this survey by Mr. Stierheim. the city has placed a limit on cost. There was an answer from Miss Putnam to the letter asking how she would feel' about the dolls being sent to the Historical Commission. The dollS adapt very nicely with this display and Mr. Reed is assured of space. Miss Byers took some very old copies of the Clearwater News and Mr. Reed expects to prepare for any people who want to do research. The attention of the board members was called to the Sertoma plaque. Chairman Coleman welcomed Mrs. Debendorff and Mrs. Briggs who were visitors from the Clearwater Junior Women's Club. Miss Byers presented copies of information compiled to assist Dr. Sessa; also statistics for January 1969. A motion was made by Mr. Korosy to issue a check for up to fifty dollars ($50.00) to pay for books added to the Wickman Collection by Mr. Killeffer. TIlis motion was seconded by Dr. Macdonald. u tOCA( HIST0R't COlLECTION pr!'""; ; '. 1 ., \' , ~ ~ .'. . ~ . ~'...".' '.: c., "" '\ . " , '. ~ : ~ c { . ~ ' I . "", ,/ " ..,'" . ~~/. . . ".' ". I '1. . ::..:'; . ..... "c ..:. .' " : CI~ d," 1 . l," ll:~ :', . '" ' . , , ~~:~~; . ifH;.i.r.k1'1"~".' .,. .. i:t"l(I~~~.~-l-(J;c . 'J::'~' ': ~. ....... . .'..~ .' ...!,..~.'~~/~4~';' .~ Page 2 of minutes of February 21, 1969 Chairman Coleman asked the members of the board to please read the material pre- , 'j ,\\ . pared by Miss Byers, in order to more fully acquaint themselves with details which concern the library. A motion ,was made at 2:15 to adjourn the meeting as there '~as no further business. ,. , . Dorothy B. Akerman secretary , . +~. " lorAt HlSi0R"t , COllECTION ~~'I", " . ;f. .. '. . .';;. c.', '.. Jqf!. Clearwater, Fla. 33515 ~ For: Clearwater Public Library When a knowledgeable pleasure boatsman (or yachtsman, assuming there is a difference) needs answers to nautical problems while he is on the Florida Suncoast, he seeks them in the invaluable Wickman Menorial Collection of Books of the Sea in the Beach Branch of the Clearwater Public Library, Clearwater Beach. If he doesn't, he Should, for this highly practical working library can supply most of the information amateur seagoers need to know about naut~. ieal matters. Now comprising something over 1400 volumes, this collection is already among the most usefu1.of its kind in the United State~; and it contin- ues to grow in both size and usefulness under the supervision of a capable corn- mittee of the highest qualifications. Furthermore, the collection is available for reference or loan on the same terms as other volumes in the Cl~arwater Pub- lic Library. Basically designed as a working library, this collection covers, among other subjects: The history, design and building of a great variety of craft from tiny prams to large yachts; their propulsion systems, both power and sail; piloting and boat handling from many points of view; coastal and harbor charts and Coast Pilots covering the Atlantic and Gulf Coasts from ~fain.to Texas; charts of the Ohio and Tennessee Ribers and of some parts of the Great Lakes; methods of deep water, celestial navigation employing currently used tables, plus those aspects of astronomy useful at sea; electronic aids and their use in navigation and piloting-marine radio telephone, RDF, radar, loran, electronic sounding de- vices, etc,; guides to cruising, sailing and racing; marina design and operation; w lOc:^t 1-lISTOR" COllECTION ,. , r. I. .~,4.-':dl~ fiJ.j"\ ~"": d .' ~ Wickman Collection of Books of the Sea -Page 2- galley guides; handbooks of first aid afloat and of maritime law as it affects pleasure boating and boat owners; and a substantial section on Oceanography, includes the latest oceanographic atlas of Tampa Bay and neighboring waters. The working library is supplemented by the standard works of both fiction and non-fiction dealing with man's adventures in great waters. Included are works by Richard Henry Dana, Joseph Conrad, Captain Slocum (of the Spray), Alan Villiers, Nordhoff and Hall, among many others. The collection is jointly sponsored by the Clearwater Power Squadron, the Clearwater Flotilla of the USCG Aux., and the Clearwater Library Board. It was founded in memory of Carl Robert Wickman, Clearwater yachtsman, author and pho- tographer, and charter member of both the Squadron and the Flotilla. Throughout his life, Mr. Wickman was also a valued friend of the Clearwater Library. The committee in charge consists of Past Commander Stacy Y. Hammond of the Squadron, past national Secretary Treasurer Paul B. Richardson of the Flotilla, and David H. Killeffer, mamber of the Clearwater Library Board, for the Library. The Collection has been built up by gifts of both books and money from interested persons in all parts of the country - as far away as Vermont, Calif- omia and Washington (state). Contributions of books are accepted only if found suitable by the Committee, and donated funds are expended as far as possible .in accordance with the donor's wishes, in the discretion of the Committee. Drop in and sec US~ * * * LOCAL lilSTORt COllECTION c" ,.. :t(~ ~~~:y'. .,. '... ., . ~.: ,I .. , . ,c;'/' .~' '" . . ,~ 'L ~:t,:,\,,;\,,:~:..,.. . ,. 1'\",. ~. . . I_.~. :' '.. ',. ,.;t ~ F '''~' I Additions to the Wickman Collection. February 1967. Weather & Climate, by Koeffe & Delong. Atlantic Adventure, by Francis Chichester. Barth to Bermuda, by Bill Hobinson. The Book of the Sea, edited by Aubrey Dc Oelincourt. The Sea is for sailing, by Peter Pye. The Ship would not Travel Due West, by David Lewis. When the Crew fifatters Most, by Errol! Bruce. Boats, Boat Yards & Yachtsmen, by Henry Van L. Baay. Care and Repair of Your Inboard Engine, by Edward H. Nabb. Guide to the Care and Repair of your Outboard Motor, by Hank B01~an Under the Mediterranean, by Honor Frost. Destroyers--60 Years, by William C. Schofield. The Navy from Wood to Steel, 1860-1890, by Daniel J. Garrison. The Mermaid Reader, edited by Helen O'Clery. Follow the Whale, by Ivan T. Sandorson. The Sea and the Shore. Ships, Ships, Ships,. Pacific Steamboats, by Kewall & Williamson. This was Seafaring, Andrews & Kirwin. The Age of the Battleship: 1B90-1933~ by B. Harris. Yachts~ by A. K. Beken. y LOCAL HIST0R't C9l~E~IOti ~f;~;:?t:'k ~;,:': ' ,.., : '.V . . ~ '~:'c.' r.' , , ,. , - ,.., t..:: ,... " :! c~ " ;....t I ~::. . :';:'/<'I~ '1":'~' . . Wb::.:"'..' '.~ T '(~\>' ( .~. .. ~ . ~~'::. y~:: y.:~. . . , ~~l~~i~~,~~J<~"~'~."! '..r:. . ," . ";t/:: f ,<~~. 'c:. .:/I:~. .~~r<{~:;~f:~ : . o Additions to the Wickman Collection Page 2 February 1967. Submarines in Combat, by J. B. Icenhower. History. of American Sailing Ships, by Howard L. Chapelle. Pacific Lumber Ships, by Newell & Williamson. The Small Boat Guide, by Sam Crowther. I -2- Story of American Yachting, by Taylor & Rosenfeld. History of Ships and Seafaring, by C. Canby. Fish and Ships, by Andrews and Larssen. : ; -000- ~ . \J lOCAl ""STORY, COUEOION . .,. .. . . . '. I . ~ , , '..' . ". . \ . \ . "-', , .' ' . .- . .~ ,- '~. ,. ~ . ... : . ..w. A I .1 I', , ~: ~~+;< '~ . . ~ c ~ J,~! .: . i ,. .. ~. ' , II f:. , 'h;~+,. ,. , . T(!-- ~ '..:i;I.~ l j.'...... ;.,".. ..~~ " ' . c" j I ,. ~ " t~/'9 C I T Y 0 F C LEA R W ATE R POST OFFICE BOX 1348 CLEARWATER, FLORIDA ~3517 OFFICE OF LIBRARY DIRECTOR February 7, 1969 Dear Dr. Sessa: Perhaps we have included too much data for this stage of the process--perhaps too little. In any case) this will provide a springboard to whatever else you may need us to compile for you, either before or after your arrival. We shall be looking forward to your visit. My recollection of my brief talk with you is very pleasant. Let us know whatever else you need us to do; Yours sincerely, Sarah Byers SB/rp " P. S. Mr.. Stierheim has probably already 1=old you that the library functions und~r the same governmental structure as do all other departments of the city. In addition we have a Library Board (nine membersl) which serves in an advisory capici ty . . ,-",r LOCAL COl IItST0RY LEertON . , .. , . _ .'. .' '. . . l ..' . . . . ... . . " h .... : 'f .~ j!i1z.' 'to '1 ~ Policy and practices: To serve as many people, whether local residents or transients, to as large an extent as our facilities--stock, plant and staff--do permit. by employing the following practices. which must necessarily be adjusted from time to time, and adapted to circumstances, the ultimate in service is our objective. A special effort is made to assist and to advise the patron, and to initiate, tactfully, such assistance, even when the patron has not yet requested it. It is our long-time observation that quite frequently this is the key to truly adequate reader service. and far exceeds any of the present day "pseudo" methods of bringing the book and the borrower together. 1. In general the books are placed on open shelves, in the hope that this en- courages more use as well as greater satisfaction to the borrower. Non-fiction sequences are not ideal due to space shortage; also many volumes are placed in less-open, simi-private areas for the sake of protection. not for reasons of censorship. Expensive, highly illustrated books, paperbacks, and ones dealing with subjec~s particularly vulnerable to stealing or mutilation fall in this catagory. 2. Most books are loaned for a period of two weeks, with privilege of renewal for another two weeks. Renewals are made at the discretion of the staff, dic- tated by special need or use. New books are usually placed on rental shelves, the charge is 3tt: per day, minimun Stt:. Reference buoks ar~ sor,etimes loaned overnight, over week-ends, or even for several days in a raTe in$tance and cir- curnstance. This has proven to be not only one of the best protections from thievery and damange, but also an excellent means toward better public relations. v fOtAl' HISTORY COLLECTION ". . "', - . . .. '>". . . . . . "-j E- C ~: . ~i",.,. , "\", ~ Policy and practices: Page 2 Periodicals are not loaned except in case of duplicate copies or over-night on deposit. These are stored in closed stacks in basement, and must be serviced. \3. Borrowers cards fall in juvenile and adult, resident, non-resident, and temporary. The non-resident fee was recently raised from $2.00 to $10.00, by order of the City Commission. The City Manager, Library Board and Library Director strongly recommended the new figure be $5.00. (The $10.00 fee has reduced the card carrying partons by more than 1,000 in a period of five months). Temporary cards are issued to transients at a $2.00 fee, $1.00 of which is refunded upon surrender of the card. If only rental books are used, the whole ,deposit is returned. 4. An effort is made to record overdue books after a week's lapse. Notices are sent by card, phone, and word of mouth. Extreme cases are usually handled by the Director by various means. Losses are considerable in an area with as fluctuating a population as this. S. The staff in alternated on the charging desk in order to conserve as much time as possible, as well as to present a variety of personalities, character- istics and abilities to the patrons, and provide a change of activity to the. staff members. This has proven to be the greatest boon toward better public relations, as well as greater incentive and challenge to the staff. 6. Catalogue files are central for the stacks, are divided into two sections --author-title and subject, arranged alphabetically. 7. A collection of materials of special interest to negroes is located in the Northeast Branch; and a special collection of marine books at the Beach Branch. '0 r<?t'J\] "IISTORY COllECTION ., ~ . ~. ,I h ,,(.1.:1:/\ 1;-> ~, A~'::Y:.'" . ,. ,. . I", ,"' ~.~ n Policy and practices: Page 3 8. Books and periodicals are acquired by purchase and gift. Purchases arc made from many sources, jobbers, publishers, book stores, second hand stores, etc,--none by bid. Gifts are ca~eful1y sorted and evaluated. Titles in excess of our needs are given to other libraries, charities" and the trash man: Many titles which are not likely to be in frequent demand are housed in base- ment areas. In cases where values are requested on gifts, estimates are made for income tax purposes. 9. Use of the reading room and reference to any materials is, of course, free. We make certain that these people receive the same attention as card carriers. We have .always been integrated. Services: 1. In addition to maintaining a book collection that is well known for its variety of content, to serve an equally wide variety of needs, this library houses the only extensive periodical file in Upper Pinellas County. It is much used; none are on micro-film. 2.. In cooperation with the Junior Womens Club, excellent puppet shows are present annually to nearly a thousand children of nursery school age, usually in the juvenile room at the main library, and the Northeast Branch. 3. The Director speaks frequently. to civic and religious groups. ' The Director and other staff members assist schools, churches, hospitals, etc., in estab- --~ rOCAr ff/5T0RY. COlLECTION . .:f ~ '0 . ;4;". :i ~,. . . .:~j.. r~.. > . ... .' . o Policy and Practices: Page 4 lishing and processing library collections. In cooperation with other groups, or on our own initiative, we place loan collections in homes for the elderly. 4. In selecting temporary and part time help we try to give preference to students who hope to become librarians, in order to encourage recruits to the library science field. 5. Entire school classes accompanied by teachers are welcomed, either on occa- sional visits, or at regular intervals as part of their training program. The assistant in the juvenile department tells stories, or instructs in library use, as requested. 6, Recently a small collection of music records, given by the record companies, has been made available to the borrowers. There is not a suitable space for listening rooms. Picture puzzles are the only games circulated. A collection of nearly 1,000 pictures, mounted but not framed, are for loan. 7. Copying machine is available at a nominal cost (IOf copy) thus reducing mutilation of books and periodicals, as well as benefiting the public. A large number of books, tapes, etc. are borrowed on inter-loan from other libraries. . ' ~ toeM H/STG/{V, (QUf;er/a,'\{ I ~~~L1''''''''', 1 ".. ......~. ,. t~. CITY OF CLEARWATER Interdepartment Correspondence Sheet TO: Mr. Stiel'heim FROM: Sarah Byers COPIES 3 SUBJECT: DATE: Feb. 3, 1969 The question put by Mr. Blackstone during the discussion of the possibility of a library survey seem to be quite pertinent. Perhaps a short summary would help to clarify. In 1961, an apparently large addition to the building was completed. (In 1939- 40 a large and very useful addition had been made to the original building of 1916 origin--by gradually adapting it we continued to create one of the finest libraries in Florida). In planning for the 1961 addition, Mr. Finch created a new Library Board, and emphatically refused to include the previous BoardJ or be interested in the plans that had been in development for several years. In creating these plans, we had enjoyed the benefit of an architect of considerable stature. His experience had included the library at the University of South Florida, as well as several other large buildings. Mr. Finch and his commission employed an inexperienced man whose abilities had not been sufficient I)' tested. However, Mr. Coggins plans and intent, if he had been allowed to put them into effect, were in ~ respects better than the re- sult would seem to indicate. In any cnseJ the actual result was a building so -- LOCAL HIST0~ COll(CTIO~ o Interdepartment Correspondence Sheet Feb. 3~ 1969 Page 2 poorly constructed and with such gross faults~ that what should have been ade- quate as a main plant for many years was not even so when it was dedicated. It was so structurally unsound that they were obliged to say heavily loaded book stacks must never be placed beyond a certain point, and consequently no second floor was poured, and as you know, no ground floor included. The grill facade, which you lately removed, has been crumbling from very nearly the day it was erected. The building has leaked like a sieve from above, and underground drainage was so lacking in spots that only lately have we dared use the garage areas and the south entrance during \~et seasons. Mr. Battle has gone a long way toward rectifying water problems. The air-condition system has never functioned properly for any reasonable length of time. This summer's seven weeks of pure hell just happened to be the longest single period. Of course I need not say much about the steps you replaced for us. but there is still the matter of no canopy over the porch to protect from rain and sun-glare, and sheets of rain still pour thru the doors when the wind is from the east. Whenever we can have a new reading room on the west, looking over the bay, the problem of having students and casual readers in one area will be partially solved. Also a foyer in the space around the charging desk will go a long way toward separation of functions. The lightness and openness of the general out- side appearance bring many compliments. But the overwhelming lack of accommo- dation for our present materials, as well as the great quantities \~e must surely acquire, prepare, and disburse to the burgeoning population, is indeed the great problem. rotAr , 11',1 ( . ) .toLLrolo\J . ., . .. ~ : ~T .- : I ~)'. . v... i..~.~ , , ',.;of--'" ," ....-".. ". 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". .. *'\1.k>~1>.I ~ ... ...." .;: ~ . '. ~ .... ... , . > : '.....,.., :~.!;- r) C I T Y 0 F C LEA R W ^ T E R . POST OFFICE BOX 4748 CLEARWATER, FLORIDA 33518 Merrett R. Stierheim City Manager February 21, 1969 Dr. Frank B. Sessa 346 Midway Road Pittsburgh, Pennyslvania 15216 Dear Dr. Sessa: This letter will, if executed by you, represent a contractual Letter of Agreement between the City of Clearwater an~ yourself for a professional library survey of the Clearwater Library system. This study shall be completed within ninety (90) days from the date of this letter. The survey shall be completed upon presentation to the City of Clearwater with fifty (50) copies of your final report. The survey will include: 1. The service area of the Clearwater Library and its needs. 2. Analysis of the present library service and its adequacy in terms of the needs of the community. 3. The physical plant. 4. The Library Staff in terms of both numbers and professional tl"aining. S. The size and quality of the City'S book collections and other library services, including cataloging, records and other related systems. 6. The hours of library service in terms of the needs of the com- munity. Such other observations or conclusions that you feel are germane and would be helpful to the Library Staff, the Library Board, the City ~Ian- ager or City Commission in making decisions affecting the Library. w lOCA' HISTORY. COLlE'CT/ON . 'I ," . ". ' . .'. . ~. . .' . . , '. '. .<. .' ttr~.i~ :...... ~ P.r. fornnk B. Sessa February 21, 1969 Your analysis of the foregoing will be based upon State and National standards. Your report will include a section on conclusions and recommendations which shall be specific as to the steps that should be undertaken by the City to insure a high level of service to the public both now and in the future. During your visit to the City of Clearwater) and in addition to conferences with the Library Director and Staff, a meeting with the Library Board will be schedw u1ed and an opportunity will be provided for any interested citizens to present their views. Your professional fee shall be One Hundred Dollars ($100.00) per day, plus out of pocket expenses which will include transportation, lodging, food, incidentals, and the typing and preparation of fifty (50) copies. . If the foregoing conditions are acceptable to you, please sign the original of this letter and return same to this office. We are looking forward to working with you on the survey and are confident that the City of Clearwater will benefit significantly from your professional observw ations. Sincerely M. R. Stierheim City Manager c. c. Library Board Miss Sarah Byers APPROVED: Dr. Frank B. Sessa \ \ V !.OeAl HISTORY. COllECTION .