06/14/1955
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Clea~~ater Public Library
Clearwater, Florida
Miss Sarah Byers, Librarian
AGENDA FOR LIBRARY BOARD MEETING JUNE 14, 1955
1. Welcome & introduction of new members.
2. Selection of officers for the coming year.
3. Minutes of last meeting.
4. Summary of years activity & reports (librarian)
5. Plan for utilizing building on newly acquired property north of the library.
6. Consideration of budget request to city commission & recommendations for
capital improvements.
7. Any item not already considered which the members wish to discuss.
Suggestions on building next door:
1. Thorough repairs to building in line with survey which has been made by elec-
trical and maintenance depts., whose heads have made partial reports to the
city manager.
2. Some redecorating of walls, floors, and museum cases to be used.
3. Use of building as museum, special study rooms to house special collections
not prepared for circulation, and as area for book repair. One of the sun
,porches on the main floor might be adapted as small newspaper reading room if
if the attendant were to be retained until 8 o'clock, regular library closing
time.
4. An attendant should have constant supervision of museum and study areas and
might use any possible spare time on book repair.
5. Whatever activities are conducted in this building, they should be such as to
require a minimum of "foot-work" between the two places.
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Library Board met in Juvenile Room of Library---Tuesdays June 14, 1955 at 3 p.m.
Members present were:
Mr. Taver Bayly
Mrs. Winifred Stoutamire
Miss Sarah de Kirkpatrick
Mr. John Martens
Miss Sarah Byers --Librarian
Mr. Francis Middleton--City Manager
Reading of minutes by Miss Byers. Introduction of new members by Mr. Baylys act-
tng in the absence of President Lee Baker.
Motion made of election of officers for board by Mr. Bayly as follows:
I-Ruby Brown nominated for secretary by Mr. Martens; seconded by Mr. Bayly.
2-Mrs. Stoutamire nominated for vice-president by Mr. Martens--seconded by
Miss Kirkpatrick.
3-Mr. Baker renominated for president by Mrs. Stoutamire; seconded by Mr.
Martens.
All motions carried.
~fiss Byers reported on last year's activities of the library:
I-Results of change of non-resident fee from $1.00 per year to $2.00. Notice
great reduction in people renewing or taking non-resident cards. Comparison
of intake of non-resident fees of 1953-1954 was 1953--$321.00; 1954--$348.00.
It was decided to continue fees as at present. Discussed raising price of
books in past year. Told board of gift of Mr. Roebling for books.
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~Ir. Martens asked if city provided funds only for Reference and Juvenile books.
Miss Byers said in 1953 book expenditures from library receipts alone were
$2,700.00 plus city fund of $1,000.00. In 1954 the library fund was $3,500.00~-
city fund was $900.00.
Mr. Middleton discussed use of house next door to relieve main librarYt and rec-
ommended a letter from board be sent to Commission stating building be used as
sucht reserving ground floor for museum. Motion made by Mrs. Stoutamire to write
letter thanking city for use of building. Seconded by Miss Kirkpatrick.
Heating and aiT conditioning were discussed for library. ~fr Middleton suggested
information from libraries in other cities might help in this matter. He,was of
the opinion that this project, which might require between 25-30 thousand dollars,
could not be undertaken this summer. He also suggested he have an architect draw
plans for future expansion of library. Regarding the need of plumbing facilities
in present building and installation of additional lighti.ng, Mr. Middleton assured
board those items would be handled under regular city maintenance work.
Discussed use of old WSUN tenant building for colored library on city owned prop-
erty. Proposed land in vicinity of negro pool. ~fr. Bayly recommended board write
letter to commission thanking them for offer of building. It was agreed that board
members would inspect house for colored branch on the following afternoon (Wed.)
Mr. Middleton inquired what additional funds would constitute a sufficient book
appropriation from city budget funds. It was suggested that perhaps $1000--$1200
might be a good figure.
Meeting adjourned at 5 o1clock P.M.
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Clearwater Public Library
Inventory as of 10/20/55
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36 tables
5 desks
4 chests of drawers
8 office chairs
1 lounge chair
2 high stools
3 step-stools
4 arm chairs, wood
33 wood straight chairs
14 rocking chairs
36 baby chairs
5 metal book ,trucks
3 encyclopedia trucks
272 file drawers
30 large drawers
3 file boxes
10 sorting trays
1 three-tier desk tray
3 charging desks
3 pencil sharpeners'
6 metal wastebaskets
1 loading truck
3 gas furnaces (1 at Negro branch)
2 gas heaters
7 fans
4 desk lamps
1 high swivel chair
4 typewriter tables
2 water coolers (1 at Negro branch)
1 coke machine
4 typewriters
1 Underwood Sunstrand adding machine--not electric
1792 ft. met.al shelving in stacks "on floor"
1 dehumidifier
3 electric clocks
1 metal)
2 wood ) atlas stand ,
1 blackboard 3' xh' on stand
1 wooden chest 6 x 3' X 3'
30 showcases
1 cabinet sink
1 wooden kitchen 'cabinet
1 Bryand water heater
unestimated miscellaneous wooden shelving
60,000 catalouged books (Main library & Negro branch)
15,000 or more uncatalouged books
uncounted magazines (filed) in nearly full room 35' x 22' x8'
4 bronze figures, large
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March 5, 1956
To the ~fayor and Board of Commissioners of Clearwater, Florida;
Dear Friends:
Because I missed the news' item in the paper concerning the action of the Commis-
sion to take the Coachman House property from the library and turn it over to
other agencies of Municipal government, no meeting of the Library Board has been
called, but I can assure you that each and every member of that Library Board
,does wish to say in the most friendly way, but most emphatic manner that we
desperately need that building and all of it for library purposes, particularly
for the patrons seeking juvenile books.
Twenty-five years ago the Library may have seemed adequate, but Clearwater has
grown. Despite the fact that a number of one-time patrons have ceased to call
because of traffic and parking troubles, and because some of the bicycle riders
are forbidden to cross the two railroad systems, we simply have not room for our
stacks of books or for the people using them. I have lately visited the library
on a Saturday when high school students could find no chairs and no tables on
which to write.
".
We appreciate the fact that comparable crowding is present among other C1V1C
agencies. But please do not underrate the importance of the library or judge it
according to its slender budget. St. Petersburg, Orlando and other cities have
demonstrated the dollar value of improved library facilities in the economic
well-being of a municipality.
If conditions made it essential that we share our crowded quarters, please supply
an additional outside stairway to the up-stairs portion of the Coachman home,
for use by others, allowing us exclusive use of the down-stairs. We hope to have
a sufficient amount in the 1956-57 budget, to provice an attendant there at all
times when the library is open.
Yours most sincerely,
Lee L. Baker
Member of Library Board
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r""~ CLEARWATER PUBLIC LIBRARY -- April 15, 1956.
Dear Sirs:
There are two chief reasons for the increases indicated in our
budget requests, and for our asking for your continued interest in developing
more adequate library facilities in Clearwater. Primarily, the demand on our
resources and services has skyrocketed in the same measure every other public
service has in Clearwater in recent time. Secondly, like many other of the
city's facilities, our plant. stock and equipment are considerably outmoded in
many respects.
With your recent consent to our expansion into the north annex,
you have proviced a small measure of relief which will allow us to make certain
long-planned changes in plant and servicing, provided our budget permits.
In regard to request for salary increases I think it will suffice
to explain that all members of the present staff have served three or more years
in the library (two of them over 15; one over 30) and were all receiving salaries
below the minimum indicated in the classification plan, until the change was
approved which brought all to that minimum. In view of the fact that each employee
in this department must be of unusually high caliber in so many respects, you can
readily understand that we need to make the compensation as attractive as possible.
Furthermore, two additional persons are needed.
As for book budget request, we need to stock material of a refer-
ence nature in many more subjects than we now adequately cover. for both adults
and youngsters. By your arranging for us to spread the reading room to the annex,
we shall be able to greatly improve the reference room stock and service. Perhaps
we shall also be able to place more of the study-type books on the free shelves
immediately upon purchase.
Regarding the budget request for the annex, it will necessarily
be', on a trial-and-error basis until we have had an opportunity to operate there.
With the addition of two other departments housed in the building, the matter of
judging amounts for janitor servicing and supplying is very difficult at this time.
Our figures attempt to cover some supplies and the utilities and service for all
three departments. Some of the items at the branch library as also debatable
owing to the possibility of our having new quarters within the nest year.
In the matter of large projects we feel compelled to emphasize
again the need for a definite plan for a large addition or an entire new plant
within the next three years. Meanwhile, proper drainage and a change in toilet
arrangements are still among our paramount needs. After consulting with the
engineer it would seem that there is a tentative plan for additional drainage in
this area that would benefit the library. A proposal to move the rest rooms to a
main floor location sounds feasible also.
The Library Board and Staff wish to express their appreciation for
~ your consideration of these and all other matters pertinent to our welfare.
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EXPLANATORY NOTES TO BUDGET REQUESTS:
1. SALARIES--Estimate includes an additional staff member if circumstances
seem to advise it.
,\
2. TRAVEL EXP.--A national or regional convention may be close enough for
our attendance.
3. HEAT--A new installation might allow us less consumption, but we do not
know.
4.
SUBSCRIPTIONS--This will be the alternate year when our largest order is
due to be filled.
'I
5. BOOKS--The need for juvenile and reference materials increases with the
rapidly increasing population, the same applies to replacement.
Rising cost per volume is also considered.
6. SUPPLIES AND BINDING--Wear and tear, as well as prices, are a sky-rocket.
7. OFFICE EQUIPMENT--Some items can be transferred to museum annex, but,that
will necessitate some replacements in main bldg. A
drop-box for the street in a possible ne\'1 item, listed
at near $300.00. The advisability of this item is still
in discussion.
8. BOOK STACKS--!n the interests of light, 5uperv1s1on, and study space it
might not seem feasible to install many more tall stacks, but
a few more of desk and shoulder height would provide additional
shelving.
BRANCH:
1. Need for a helper is urgent as soon as a good prospect can be found.
2. Some items have been added, which did not appear last year, due to increased
usage.
MUSEUM ANNEX:
v
Inasmuch as this is going to be operated on an entirely different basis the
figures submitted may prove to quite out of line in either direction. It
is hoped that the person in charge there will be able to conduct the museum
affairs to greater advantage than has been possible heretofore. In addition,
there is a possibility that she may be able to handle much-needed book repairs
on volumes that) for various reasons, are not sent to the bindery.
ri:?"C\l! n!s-rORY
COllterloN