06/26/1995
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MINUTES
PARKS & RECREATION
DATE:
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CITY OF CLEARWATER
PARKS AND RECREATION BOARD
AGENDA
JUNE 26, 1995 - 6:30 PM
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{Location: City Commission Chambers)
CALL TO ORDER
APPROVAL OF MAY 22, 1995 MINUTES
(Minutes Previously Mailed to Board Members)
CORRESPONDENCE
OLD BUSINESS
A. Re$I)Onsibilities of Board - General Discussion
B. PinelJas Trail - Status Report
C. Capital Improvement Projects - Updated Information
D. Operating Bud~et 1995/96 - Discussion on Preliminary Budget Mailed to
Board Members on June 15th
. . B. ~ ~ Information Sent to Department of Environmental
Protection
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. A. . Harnorview Center - Status and Use for Recreation Programs
< B. Comments by Board Members
.' VI. . ADJOURNMENT .
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j'~~/:"),,:. , ':, .... , . Ream Wilson, .Parks and Recreation Director
!~~:,}~>;:.,~: .:~:' . . .' " Art Kader Assistant Parks and Recreation Director
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;Q:':,,:'>,< .; ,:: :: ^: '.' ': . '.:":'. . . Steve MIller. Recreation Supenntendent
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APPROVED
City of Clearwater
Parks and Recreation Board Minutes
~onday,June26, 1995
The regular meeting of the Parks and Recreation Board was held at City Hall
on Monday, June 26, 1995 at 6:30 p.m. Members present included
Mr. Charles Weaver, Mr. Vlilliam Kubas, Mr. Doyce Haggard, Mr. Gary
Giordano, Mr. Henry Cruise, and Mrs. Deborah Hobbs. Members Donald
Harris, Michael Stafford, and Stephen Guss were unable to attend. Also in
attendance were Art Kader, Steve Miller, and Ream Wilson.
Mr. Weaver called the meeting to order and introduced members of the Board
and staff. He welcomed the viewing public and asked for a motion regarding
the Parks and Recreation Board minutes of May 22, 1995. There being no
recommended changes to the minutes, Mr. Kirbas made a motion that the
minutes be approved as mailed, which was then seconded by Mr. Cruise and
passed by the Board.
Mr. Weaver asked Mr. Wilson if there had been any correspondence for
Board action. Mr. Wilson responded that he had sent copies of letters written
by Mr. Joseph Evich regarding the Long Center. Mr. Kirbas indicated that
Mr. Evich had several concerns of which he seemed to have been satisfied on
several. However, he asked Mr. Wilson if there were still some remaining
concerns of Mr. Evich. Mr. Wilson responded that he thought there were two
concerns that remain. First, Mr. Evich has expressed himself in favor of the
C.A.T. SwiD1ming prOgl'am remaining a City program or possibly coming
under the Long Center. He has expressed his desire that it not become a
'co-sponsored" program. Mr. Wilson responded that co-sponsored programs
are similar to Little League baseball, football, soccer, etc. The second concern
that Mr. Wilson felt was still present was Mr. Evich's feelings that the City's
. credit of approximately $54,000 in the sinldng fund be used entirely during
our 1995/96 budget year rather than spreading the credit out over five years.
However, Mr. Wilson responded that the current budget going before the City
Commission has the credit as being spread out. The general feeling is that if
the credit is all taken in the first year, considerable adjustments will have to
be made in each of the foJlowing four years.
J. OLD BUSINESS
Mr. Weaver explained that the next item on the agenda was old business.
A. ResDonsibilities of Board ~ Mr. Weaver distributed copies of City
Ordinance Section 2.231 through 2.234. Mr. Weaver specifically read
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Section 2.234 which has to do with the powers and duties of the Parks and
Recreation Board. He said that some members had expressed concerns about
what issues the Board should become involved with and he said that he feIt
the Board might be spending too much time on issues of which it really
should not be involved. Copies of the ordinance section were distributed to
the Board and Mr. Weaver read Section 2.234. He said the Board is
advisory rather than administrative. He said we can not always change
things or do things that the board wants. He felt that the Board should limit
discussions on things that it had little control over. Mr. Kirbas said that the
description of the powers of the board was very narrow. He expressed his
concerns and wondered what the Board was supposed to do. He felt it is
indicated that the board should not become involved in the Department's
budget. Mr. Haggard said that he makes trips around the City to visit parks
and felt that he didn't have to wait for board meetings to make
recommendations or to advise staff on particular problems. Rather, he felt
comfortable contacting the Parks and Recreation Department to make
recommendations at such time as they might be pertinent. Mr. Wilson
responded that he felt the description of the duties of the board was fairly
general and would allow members to make recommendations and submit
advisory memorandums on most any subjects dealing with Parks and
Recreation on a City wide basis. However, he indicated that some members
of the Parks and Recreation Board or other advisory boards sometimes
expressed concerns about the boards being 'kdvisory" rather than
chdm;nistrative'~ Mr. Cruise said that he had been on the Board for almost
six years and felt that his service has almost been a waste of time.
Mr. Kirbas asked if it was the intent of the City Commission for the Board to
be limited to the description of duties and powers as related in the
Ordinance. He made a motion that the Chairman submit a letter to the City
Commission asking the Commission what they felt about the responsibilities
of the Parks and Recreation Board. This motion was seconded by Mr. Cruise
and passed. Mr. Kirbas felt that the Commission might be approached to
determine if what is included in the Ordinance is correct and if it is the same
for all boards. Mr. Haggard felt that the Board had made recommendations
regarding the budget of the Long Center and other Capital Improvement
Projects and that he felt that this was appropriate. Mr: Wilson said that he
would get together with Mr. Weaver who will prepare a letter to the City
Commission.
B. Pinellas Trail - Mr. Wilson asked Board members if they had read an
article in the paper regarding the Pinellas Trail section through Clearwater.
Most members indicated that they had read the article. Basically,
Mr. Wilson said that the County, in a program before the Metropolitan
Planning Organization, indicated that the downtown Clearwater section
could start construction in June of 1996 and should take from six to nine
months to complete. However, he said that if a SWIFTMUD permit was
Parks & Recreation Board Meeting 06/26/95
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necessary, construction might not begin until September of 1996. He
indicated that Commissioner Fred Thomas serves on the Metropolitan
Planning Organization and that he had expressed a concern to County
planners about what they could do to expedite the Trail through Clearwater.
The new section of Trail through Clearwater is expected to cost $950,000.
C. Canital Improvement Projects - Mr. Kader reported that both permits had
been received for the deck to be constructed behind the Clearwater Beach
Recreation Center. He said that construction had begun and that the work
should be finished within one month.
Mr. Kader also reported on the status of the Countryside Recreation Center.
He said that three primary items need to be addressed regarding this project.
Specifically, a variance for the height limit of the building of three feet is
necessary. Second, the site plan needs to be completed and third, an
agreement with Florida Power for the use of the right-of-way for parking is
necessary. He said that retention problems had been encountered on the site
but that these have been worked out.
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Mr. Weaver asked about the Florida Power property on Clearwater Beach
across form the Clearwater Beach Recreation Center building. He asked
Mr. Wilson if the City had an agreement to use this particular property
because the small parking lot appears to be quite attractive. Mr. Wilson
responded that the City does have an agreement with Florida Power and that
the City pays the property taxes on the site each year in exchange for the
privilege of parking. However, he said that the agreement does not have a
specific 'term in number of years.
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Mr. Kirbas asked if there had been any more changes made to the Capital
Improvement budget since the Board last reviewed the projects. Mr. Wilson
explained that one change had been made to the Phillies request for the
renovation of the Carpenter Field clubhouse. At first, this $600,000 project
was to be divided with $300,000 in each the 1995/96 and 1996/97 budget
years. Then, all $600,000 was placed in the 1996/97 budget year because of
financial constraints during 1995/96. The most recent change as discussed
with the City Commission is budgeting $60,000 for Professional Services for
the renovations for the 1995/96 fiscal year. This would allow the City to get
all construction drawings done after October 1, with moneys to be budgeted
for construction ($540,000) in October 1, 1996. Mr. Cruise asked if Carpenter
Field 'Clubhouse was torn up now. Mr. Wilson responded that it was not.
Mr. Kirbas said that the Parks and Recreation Board should not be
concerned with costs, but rather projects that are needed.
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Mr. Kader indicated that the rest room building for Crest Lake Park is still
being designed and will be a reality in the near future. He also said that the
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Parks & Recreation Board Meeting 06/26/95
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elevators for the A.D.A. requirements at Jack Russell Stadium should be
ready to be advertised for bids in the next month. Mr. Kader reported that a
revised conceptual site plan had been forwarded to Homeowners Associations
regarding the development of the Soule Road Park. Mr. Weaver asked if a
reduced drawing of the Soule Road plan could be submitted with minutes
before the next meeting. Mr. Kader responded that this could be done.
Do' Ooerating Budget - Mr. Wilson informed members that copies of the
Department's operating budget for 1995/96 had been mailed with the past
minutes. He said that the budget as mailed was preliminary and had a
bottom line figure for the Parks and Recreation Department of $10,400,790.
However, he said that $234,120 has since been eliminated from the original
request. He said that salary savings of 1.5 % amounted to $60,330, reduction
of additional expenditures at the Long Center of $34,040, reduction in travel
of $1,000, transfer of $91,500 grant from City Manager's recommended
budget to other funding source if approved by the City Commission, $22,100
in recalculation of garage service charges, and a $25,150 reduction in garage
variable charges. These specific reductions bring the Department's bottom
line figure to $10,166,670. This represents a 4.6 % increase over the
amended budget for 1994/95. Also, the City Manager said that the City did
not want to have a tax increase in 1995/96 and that considerable reductions
were needed in order to balance the budget. This was the primary reason for
the above listed reductions.
E. La,ke ChautaUQua Park - Mr. Wilson distributed a time schedule and a
map showing Lake Chautauqua Park. He said this information had been
forwarded to the Department of Environmental Protection and that the
project is a top priority for development for 1995/96. He said the property
had been acquired with a Land and Water Conversation Fund Grant in early
. 1970 and development has not occurred because of not having access for the
public to the Park. However, he said that the construction of Landmark Dr..
. south of Enterprise Rd. will also take place during 1995/96 allowing public
access to the park. The construction of Landmark Dr. is in the Engineering
Department's budget. Mr. Haggard asked if members of the Board could
visit the park and have access to it now. Mr. Wilson stated that the park
could be accessed from McMullen Booth Rd. on Marlo Blvd. However, at
such time as you arrive at the park, it is undeveloped and vehicles can not
proceed past the fenced gate. However~ there is a pedestrian gate and you
could walk all the way along the north boundary of the park to the lake.
Mr. Wilson said that he had not heard yet from the State as to whether or not
the time schedule and conceptual plan are acceptable. Mr. Kader described
elements of the site plan to board members and entertained questions. The
site plan will consist of an entrance road, small parking area. picnic facilities.
nature trail, canoe launching area and pier.
Parks & Recreation Board Meeting 06/26/95
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~ II. NEW BlJSINESS -
Mr. Weaver explained that the next item on the agenda was new business.
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A. Harborview Center w Mr. Wilson distributed brochures that were recently
completed to market the Harborview Center. He said this is an exciting
project and tbat they anticipate an opening in mid-Januaryt 1996. He also
said that the Harborview Center will contain space for about 180 pipe and
curtain booths (8 feet by 10 feet) which is even more than could be set up at
the Bayfront Center. He said that the Harborview Center is providing hard
hat tours and if the board would like to arrange a tourt he would try to set it
up for the board meeting in July. Membel's indicated that this would be good
and Mr. Wilson will try to set one up for the last half of the meeting. He
explained to members that the City's Ballroom Dance program and Bridge
programs now located at the City Hall Annex Auditorium will be relocated to
the Harborview Center. Mr. Weaver asked what type of priority City
programs would have at the Center. Mr. Wilson stated that the existing
Ballroom Dance and Bridge programs would be relocated but additional
programs will have to be addressed on an individual basis. A primary
function of the Center is to accommodate and attract conventionst meetingst
etc. Mr. Weaver asked if the Harborview Center was a part of the Parks and
Recreation Department or other Department. Mr. Wilson responded that it
was not and. that it is managed by a professional management company
accustomed to handling convention centers. It answers directly to the City
COlIlmission and City Manager.
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B. Comments by Board Members w
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Mrs. Hobbs had no comment.
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Mr. Kirbas asked Mr. Wilson to respond to a concern expressed at a recent
City Commission meeting by Mrs. Sheila Cole regarding the rental fees at
the Clearwater Beach Recreation Center. Mr. Wilson responded that he had
talked to Mrs. Cole who expressed a concern about the $250 basic rental fee.
Mr. Wilson explained that the basic rental is only charged to private groups
and not to public/church/civic groups. He said Mrs. Cole was concerned that
the high basic rental fee might preclude people from being able to rent the
facility because it was too expensive. However, Mr. Wilson responded that
the Sailing Center has been charging a basic rental of $200 for some time
and that it is rented on every weekend. It is a supply and demand situation.
Mr. Weaver felt that the prices were competitive with other rentals.
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Mr. Wilson responded that it is one time that a few dollars could be
generated as revenue for the City.
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Parks & Recreation Board Meeting 06/26/95
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Mr. Cruise had no comment.
Mr. Giordano had no comment.
Mr. Haggard discussed briefly the Long Center and felt that the Board's
discussion regarding the budget of the Long Center had been effective.
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Mr. Weaver asked Mr. Wilson if the Department was responsible for the spoil
islands. Mr. Wilson replied in the negative and said that items concerning
the spoil islands should be directed toward the City's Environmental
Department. Mr. Weaver also asked about the shelters that might be placed
on the Memorial Causeway. Mr. Wilson responded that these shelters, if
constructed, would come from the 1995/96 budget. However, he said that the
City Commission and City Managers office would be informed of the project
since there might be some discussion regarding improvements on the
causeway.
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Mr. Weaver also asked if a driveway could be constructed off Cleveland St. at
the northwest corner of Crest Lake Park. He said that trucks go in to the
park across the sidewalk and the sidewalk is now cracked. Mr. Kader and
Mr. Wilson said they would look in to this situation.
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There being no further business before the Board, the meeting adjourned at
8:00 p.m.
eo: J1nallDroved Minutoll
Parb and Recreation Board Membors
Ream Wtlaon. Parka & Rocreation Director
Art Kader, Asailtant Parks and Rocroation Diroctor
Stove Miller, Recroation Suporintondont
Adminia:trative Support Stall
City Mansler'. Office
Allllrovod Minutes
City Clerk'. Office
Ht'-DATA\WPFILES\MGOHEEN\BOARDW&R-MIN.JUN
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.Joseph W. Evich
2296 Habersham Dr.
Clearwater Fl. 34624-3725
May 22, 1995
City of Clearwater
Mayor/Commissioners
P.o. Box 4748
Clearwater, FL 34618-4748
Dear Mayor & Commissioners:
On April 17, 1995 I wrote to you regarding certain items of the
Long Center budget and related issues.
Over the past several weeks I have discussed
Mr. Wilson and Mr. Miller of Clearwater and
members of the Long Center Board which have
informative 'and beneficial.
my letter with both
Mr. Abdo and other
proved to be
First, I would like to mention that the $9K disparity has been
resolved.and is no longer an area of concern. In addition, I
believe City staff concurs that any sinking fund expenditure
agreed upon. for 95/96 should be offset by the current surplus of
$56K"and'Clearwater be treated in a similar fashion to the other
agencies for sinking fund contributions.
Second, while the CAT program has not officially requested a
.'change'to a co-sponsored program, it is my opinion, that should
" ,.thisrequest be made that Staff not support this change as they
. >ind~catedthey could. In addition to the previous information I
provided to you in my letter of April 17th I offer some more
regarding Clearwater's historical percentage of user hours:
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~~;;\;,:."." '. > Hours Hours
J,t,:~\:.>...July'1990. thru Feb. 1991 7B.4% 35,925 46,492
~,):'~~.:. ';:.' ,March, ,1991 thru Feb. 1992 71.0% 56,051 78,952
:~:<:::"i''<'"'' March .1992 thru Feb. 1993 75.5% 49,895 66,095
:~rr.,'.,,>,", ~., Clearwater's percentage as of Feb. 1994 is estimated at 89%
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for a
. 19%. increase and I submit that this is in large part due to the
, CAT. 'program and. would stand by my original options as previously
.outlined. . Under' no circumstance should this program be changed
to a co-sponsored one. If this occurs this city loses some small
funding but also any options or leverages the current arrangement
provides.
: Third, the. point I raised regarding the City being due $19K from
. the Long Center as a result of $22K of Net Income projected from
the. 1993/94 unaudited financial statements might be premature.
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Again, as always I thank you for your time and consideration.
o
I have
by Mr.
of the lease agreement,
convenience.
attached a copy
Wilson, for your
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Sincerely,
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I6s~;h W. Evich
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M. Abdo - Long Center (w/o Lease)
E. Deptula - City Manager ". .,,<!,tI"', "_':""""',
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