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03/27/1995 )~::"~~.tt""':~.~~' > ..:':... ~ .~' T I '~~, . \:.~: \ :. ;-;. ~-: ~ '..~ ' .~_.......'..,...._'"......~ ,.f :~, :TL /1 ~ ~ ~.\'" ~}:"':"" ,~~'~[~." ., '.~::", .. , ~.I. ., :,'....:..' .w-,'(l-:'" :;:;.).,' ,~(~{;~( " .:;~~. ~ + , ,~::f'~;\' ~ :,,: ...\; ~'. ~ :P' }~':i .- i~~c,,> ~ ',."', " ' ~~~:{;~~/',>< " ., ~,~1r ',' ',' , " , ~1~;~'~\; ~ '~'..,':; :,'-:: ,x,'t. ". ',' ,'. 'Wj,~:~:~'\':': ';" !\r.rl:':.; ',':.', " :et~(r;~:'~'.,.:'. -', " -H',. ,...1' .w" -\ ,. , ~t~\l-;",,,,'~l ;': .,~,' ", ~ tf<;t".-it.: ll"~">' ~.. ' ~iJif:;fj,\'2:',~:;~,::,:~,':" ".., . , '1f.'/O' ...,.' '\' .-.'" -'t!j<f:::~~'~~'.~:~~'",;,J: .,~:. ' ~t-r7. ..,." ,,' Jflf.~~;l{;' .'- ~~""JI:;!'"" .' ..&,tj.."." " ~~-J!-,;'X~,':l: ~,:.:,::" ' ,', j . :.ft~"'.;" .'~ .1-". ,~t ,J . Witf"f-;,;", . ,;, " DATE: ",' " 'tl.': ' .;' ~ '.. I.' .' , , . '> '~"1 '\ MINUTES PARKS & RECREATION 11IM4L;. '? /fLr .' 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""'$ ,,,' ,,' ,,' VII. ~i~;;\:~;l~~.l~ ~::<: : ~ , , ~'~r"Tl' 'f"'f " ., .L',. (f~~;;::'~::~;i, .. .' .... . . ,~1#;;:;.;';'..\,,\.": ': ~ ' ", H:U)ATA\~PIi.BsuJUA!lSB\'\BO.W)\PHAONDA.WP5 ~;t'~;?,.,,: . " ,. '.~'" " . , {:~~~~,~:. :':'. . . . ~.t " fl,' , , . --~ ': ~""'.r'~'''' "'.~. '(, oJ t' ~~'. , ',., .. ';;., I. II. III. IV. v. VI. PARKS AND RECREATION BOARD AGENDA March 27, 1995 - 6:30 PM (City commission Chambers) CALL TO ORDER APPROVAL OF FEBRUARY 27, 1995 MINUTES APPRECIATION DAY DINNER - Tuesday, April 4th CORRESPONDENCE OLD BUSINESS: A. Crest Lake Park Restrooms B. Countryside Community Recreation Center c. Jack Russell Stadium status ,D. ' Response to Board Members Inquiries NEW BUSINESS:' ,.-A. eIP Budget Considerations , B. L~nq Center (Proposed Budget) c~ Soule. Road Park ADJOURNMENT . -. ---- - '.-- ~~X~~t~>;~\;~~11\~:.,:~',;t::';~;::l:~,':.~:;,){>;,.,~'~h':;';:!';: .:'::~:>~,.,~<',,' ;:...-.:'....,:~..,~,', ':, " , , ~,: ','" ,,' \,1~l(.clg;~'~"'''''''',. 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'. ,:,;,r~,: >.', ' '~ ':', ,~;" " 0;:{:;;:;~;'~: ;;::~., " ,: ' Parks and Recreation Board Minutes Monday, March 27, 1995 The regular meeting of the Parks and Recreation Board was hel~ at city Hall on Monday, Karch 27, 1995 at 6:30 p.m. Members present included Mr. Henry cruise, Mr. Gary Giordano, Mr. Donald Harris, Mr. Stephen Guss, Mrs. Deborah Hobbs, Mr. Michael Stafford, Chairperson Charles Weaver, Mr. william Kirbas, and Mr. Doyce Haggard. Also in attendance were 'Ream Wilson, Art Kader, and steve Miller. Mr. Weaver called the meeting to order and introduced all members of the Board and staff. Mr. Weaver welcomed the viewing public and encouraged people to contact the Board or the Parks and Recreation Department staff regarding information or comments they might have with regard to parks and Recreation programs arid facilities. Mr. Weaver asked for a motion regarding the Parks and Recreation Board Minutes of February 27, 1995. Mr. Stafford made a motion that these minutes be approved as mailed. This motion was seconded by Mr. Harris and passed. Mr. Weaver reminded all members of the "Appreciation Day Dinner" to be held at Ruth Eckerd Hall on Tuesday, April 4th. He encouraged all members to RSVP to the city Manager's Office. Mr. Weaver asked Mr. Wilson if there was any correspondence for Board action. Mr. wilson responded in the negative. . ~ OLD BUSINESS Mr. Weaver explained that the next i tam on the agenda was Old Business. Crest Lake Park Restrooms - Mr. Weaver asked Mr. Wilson for a report regarding the restrooms at Crest Lake Park. A large aerial was shown to Board members of Crest Lake Park. Mr. Wilson pointed out' the location of the existing restroom building which was constructed many years ago. Mr. Wilson stated that numerous problems have occurred in past years which eventually caused the Closing of the mens room. He said that in place of the mens room, .port-a-lets have been used. However, because of the situation being unattractive and because of ADA requirements, the City is in the position of having to construct or renovate restroom facilities at the park. Mr. wilson informed Board members that the existing CIP Budget includes monies to construct a new restroom building at the south end of the park. However, after talking with Police , ~ -.------...l:iII~.... t r ..' " , , , 'j... ,". .". '. ..!. . ." . f '..:.' ..,. > '.' , ". .'. . . '" .. , > ~"... Department representatives, Mr. Wilson said he and staff are convinced that additional problems of an undesirable nature might occur if a new restroom building was built closer to the playground equipment. He also said that a new lift station would be required which would increase the cost. Because of these items, he said that staff is recommending that the existing restroom building continue to be used and that it be totally renovated to include individual units similar to those on Clearwater Beach. Also, he said that a portion of the existing building would be renovated into a maintenance room to house maintenance equipment. He said that a recommendation would be made to the City Manager to allow a full time maintenance worker to work at the site instead of the site being maintained by roving crews. He said this move would not require addi tional productive hours, addi tional personnel, or additional money. General discussion ensued. Mr. Haggard said he had visited the park and that although the park was well maintained, he heard complaints about the condition of the restrooms and the port-o-lets. Mrs. Hobbs agreed but mentioned that the restroom is not the only problem. She feels that people hanging out in the park are causing problems to families, women and children who want to use the park. She feels that people who pay taxes to support the park system and maintenance are unable to attend the park because of unpleasant conditions caused by people hanging out in the park. She feels that many taxpayers do not like the current situation but agrees that it is a difficult situation and one that does not have easy answers. 'Mr. Weaver said that he lives across the street from the park. He said that the problem of people hanging out at the park is not only limited to Crest Lake, but that it is also a problem at other locations such as the beach. He said that the Clearwater Police have stepped up patrols at Crest Lake Park. He said they are administering sobriety checks but that they just cannot cut the people out unless they are breaking the law. He said that public areas are open to the pUblic. He said he has taken his son to Crest Lake Park and has never had a problem. He said it was previously worse than it is now. Mr. Stafford asked Mr. Wilson what the work schedule of the new maintenance person might be. Mr. Wilson responded that it could be Monday through Friday or the person could work Tuesday through sunday when the park is most heavily attended. Following discussions, Mr. Harris made a motion that staff's recommendation to renovate the existing restroom building be approved. This motion was seconded by Mr. stafford and passed. Countryside community Recreation Center - Mr. Kader stated that he is working with Florida Power regarding parking on the right-Of-way immediately west of Countryside Community Park. He said that Florida Power does not want to encumber any of its property with Parks' Recreation Board Meeting 03/27/95 Page 2 ..---...~ ~~........~_n. . ~ -~"""''''--------'''''''''_<t!W~_a'''''''''-,"-.I'''''''''''''''''_i"_""""~,,.''~I.'''''''--' . '...., . -~."""~ .._,. ....., .......-.~...,,~........~lo< -i-N~.........._.............. --.-. " ..' , :.",l', r. , , ' ". ' " '. . . ~ . ':' .. J . , . '.' " ." ,.,4..,..., .' .,'.' , ,~~.:. .... .: ~. .. ,',.. ,....,.;.' '..'..::....' ....-.1.. ,,", , .: 'L, ".'. :.' :.":. '.' ~. . : .' , " permits required by the Southwest Florida Water Management District (SWFWMD). Permits and retention may be accomplished and be between the city and SWFWMD. If this is the case, asphalt roadways for the parking might be approved. However, he said that discussions are ongoing. Mr. Kader informed members that Florida Power has denied any consideration of an asphalt roadway entering the park property from the right-of-way off of S.R. 580. He said this would require a SWFWMD permit and would encumber Florida Power property since the City had no adjacent property to place retention or to handle the water. Mr. Kader also said that he has met with the County to check their requirements regarding retention and landscaping for parking lots. He said we are on track to taking the final site plan to the City commission in ,the near future. He indicated to members that we were approximately four weeks behind schedule in the project. Mr. Kirbas asked how much interest there was in the project. Mr. Wilson said there is considerable interest and that the project consists primarily of those elements requested in a survey by people from the countryside Community. Mr. Weaver also confirmed the survey and said that the Countryside Center will also serve as a shelter during hurricanes or other disasters. He said that it is being hardened for this reason. Mr. Kirbas asked if Mr. Wilson thought the building would.be well attended when it is completed. Mr. Wilson responded that it quite possibly will be the best attended facility in the city. Mr. Kirbas asked if town meetings and other meetings of that type could be held at the facility. Mr. wilson responded in the affirmative. Mr. Harris asked about comparisons on the costs of flooring. Mr. Miller gave a brief overview of vinyl tile squares, rolled vinyl, carpet, and wood. He said from a multipurpose standpoint, even though it is slightly more expensive over a twenty year run, staff has recommended the vinyl tile squares. This will allow a wide variety of activities to take place in the center. Jack Russell Stadium - Mr. Wilson informed members that the parking lot has been completed to meet ADA requirements, that handicap seating is complete in the concrete section and will be completed in the aluminum sections after spring training is finished, and that an architect is currently preparing plans for an elevator to determine costs versus the renovation of two ramps. Mr. Wilson said that staff feels that an elevator might be less expensive and more desirable to satisfy ADA requirements. Mr. Guss asked Mr. wilson how much money was lost at the stadium as a result of the baseball strike. Mr. Wilson responded that the City received about $22,000 last year from parking lot revenue. He said that although replacement players are being used this year, parking is still pretty good and the city might realize as much as $10,000 or $12,000. This being the case, our loss would approximate $10,000 of projected revenue. Parks & Recreation Board Meeting 03/27/95 Page 3 ~u~"~---:---.~' , ~_""~............l~~""',~_.....r~_.........:t.~""".""""~l,~__'''H ~ . .. -'--'~'.. ......' ..-...u,.... ~ ......... T ".., " "... ......~" t. h .,', . ~.' ~.. , '.. . '.' '.. .' . . ' ~", .. I . ,'. '. . .,,' ,.' .' '. . . ' .' ," . '. .,..'.,"... ': . . : ' '.~, .~. ...... ',' '...:... ;.: ,~.' " .. ..... '" . .:, >' ". .:.' ,......... ~:; OR,'."" _ :' .' ,..,.1,...:: ~...:~ .. '......... Response to Board Members Inquiries - Mr. Wilson responded to members that basketball nets have been placed on the basketball goals at Valencia Park. Mr. Miller also informed members that the original Advisory Programming Committee established at Martin Luther King has not been so successful. Some members have dropped out. However, Mr. Miller announced that on the first Wednesday of each month, at 5:00 p.m., an open forum will be held at Martin Luther King for residents to make suggestions regarding programs and other activities at the building. He also said that Mr. Charles Howard will be involved in these meetings. Mr. Kirbas informed members that the Clearwater Beach Association is sending a letter to the city commission recommending that the "pavilion", to be considered on Clearwater Beach, be located just north of pier 60 rather than south of the pier. He said the association feels that the pavilion would have more success if it was located on the sand. Mr. Weaver said that he visited the site and agreed with the location of north of the pier. Also, because of the right-of-way of the street, the location north of the pier is not so close to the Holiday Inn. Mr. Giordano agreed with the recommendation of looking at a location on the north side of the pier. Mr. Kirbas said he felt the City could construct a larger pavilion. Mr. Weaver also asked Mr. Wilson if he could bring a site plan of this area to the next Board meeting. II. NEW BUSINESS Mr. Weaver explained that the next item on the agenda was New Business. CIP Budget Considerations - Mr. Weaver asked Mr. wilson to inform members of the CIP Budget for Parks and Recreation. Mr. Wilson distributed copies of a "preliminary" capital Improvement Budget. He said that staff would have to submit the first draft of the CIP Budget to the Budget Office by April 4th. However, he said that the process for approving this budget is long and that the Board will have ample opportunity to make final recommendations to the City commission. After handing information out regarding preliminary projects, Mr. Wilson briefly explained each project. He said that items under the 1995/96 column were highlighted in yellow with corresponding narratives on the opposite page. Some preliminary project considerations include $100,000 for recreational bicycle paths, $25,000 for tennis court resurfacing, $50,000 for playground equipment replacement, $70,000 for new parking lots (especially at the Countryside Sports Complex), $30,000 for fence replacement, $50,000 for light replacement and repair, $25,000 for parking lot resurfacing, $100,000 for Cooper's Bayou Park, $95,000 for Northeast Coachman Park, $260,000 for Lake Chautauqua Park (discussion ensued regarding requirements from the Department of Environmental Protection), $80,000 for renovation at Del orc Park, $65,000 for picnic shelt.ers in the Martin Luther King community, $100,000 for upgrading the lighting at McMullen Park Parks & Recreation Board Meeting 03/27/95 Page 4 ~~"",~trJ.~--""7-0-~ 1I~-.....;t'~'I~""':"ir. t.......iot.:-....I,y~,;.! + V u ............ ud..~"1(......'. _"-'/Yo""'. -.' -... -+-.."0, _.....' ......_...__ ;.""',........ ..._....._......-....,............. __u.......--' ,'. ' '..' " ~', : \\ ' . . ; , .... ..' ~ .,. , . '. ~ , :t''':' ..... .... . ~ < I . . . ~ . . , , " , . , " " . .:' ,. '~':. , ~. . '.' . . ,( Tennis Complex, $300,000 for a swimming pool to be located at the Clearwater Beach Recreation Complex. Mr. Wilson informed members that this was very preliminary information and that there will be further adjustments by staff, the Board, and the city Manager before a budget recommendation is forwarded to the City Commission for consideration. Mr. Wilson explained various revenue sources for projects including Infrastructure Tax, General Fund, Impact Fees, etc. Mr. Kirbas asked if the department could tell him how much money was available for Capital Improvement projects for 1995/96 so that the Board could recommend specific projects within that budget amount. Mr. Wilson stated that this information was not known at this time. Basically, staff looks at existing and new projects that they feel necessary and make recommendations. Mr. Kirbas said he would like for the staff to identify the various projects with a priority of A, B, C, or D. Mr. Wilson said that this could be done for the April Board meeting. Specifically, he said that all projects could be listed showing recommended budgets and funding sources. comparisons could also be given to the amount of money approved for projects last year. The projects will also be identified with priorities as to which projects staff feels must be accomplished, and which projects might just be desirable. The Board could then review this information and make recommendations regarding changes, additions, deletions, etc. Mr. Haggard suggested that staff submit the monies for the lighting improvements at McM.ullen Park and for "rest stop" type shelters along the Memorial Causeway. Some discussion ensued regarding the "rest stops". Mr. Kader said that staff would include wording from last year regarding the "rest stops" in the CIP Budget to be submitted to the Budget Office next week. Also, lighting at McMullen would be included. Mr. Kader said that Countryside Recreation Center had a budget of over $1,300,000 last year and, because of projects that large, it is difficult to determine a Capital Improvement Budget amount for this year versus last year. He also indicated that currently considered projects exceed funding that might be available from the General Fund and from Infrastructure Tax. However, these exact numbers are not known at this time. Mr. Kirbas said that if everyone was familiar with the bUdgeting process, it's not unusual to go in heavy knowing that you will not get exactly what you asked for. Mr. Harris made a motion that the Board wait for a prioritized list of projects before making a recommendation. This motion died for a lack of a second. Mr. Kader reemphasized that staff will include "rest stops" and McMullen lighting in their submissions. Mr. GUss asked about Cooper's Bayou Park. He asked if this was like the beach on the Courtney, Campbell Causeway. Mr. Wilson responded that it is not like the beach on the Causeway and that it is a passive park with soma water oriented activity but no beach. Parks & Recreation Board Meeting 03/27/95 Page 5 ~~~--".---"'-----:--~"""~."""""I!._~""""""'''''~''''~''';'''\.::'U..''''''''''''~''-''''- . ., ~ - - ~ .. - .....- _._....it__'>'.... ..""_.~'.I;.....,...~..... _......."""~......'_"..-. :':'. . '.~:' .'.. , ~,~~ ::;, " ... \ . " :........:-" o' . ' '\ ~.i: ;T ~ ' ' , '.' .... .:. I,' ',. '... ..\., '. .." ; "".. ',' .. "; " . .. . " , Hr. Wilson also distributed information about project descriptions of possible tf new It projects. six new projects that might be considered for 1995/96 would include repairs to concrete sidewalks and paths within parks (55,000 square feet), furnishings and equipment for the new Countryside Recreation Center building, major renovations to the Carpenter Field Clubhouse as may be requested by the Philadelphia Phillies, additional structural repairs at Jack Russell Stadium, restroom and lobby renovations at the Martin Luther King Recreation center building, and restroom renovations at the McMullen Park Tennis Complex. Mr. Kirbas asked if the showers were heavily used at McMullen Park. Mrs. Hobbs responded that the showers in the ladies room are heavily used. Mr. Wilson stated that other projects in this report are for out years after 1996. Long Center - Mr. Wilson informed members that Mr. Mark Abdo, Executive Director of the Long Center, will be making a presentation to the City commission on April 17th. Mr. Wilson indicated that he would invite Mr. Abdo to attend the April Board meeting of the Parks and Recreation Board to give the same presentation. Mr. wilson informed members that the balanced budget for next year of the Long Center is based on projected revenues and is less than the current year's budget. However, he said that Mr. Abdo is asking for additional monies to supplement the operating budget which would cover items such as a 3. 5% increase for employees, two new seasonal pool guards, and some other maintenance items that are needed. He also said that the "Sinking Fund" will be requested to be increased to cover major repairs. Mr. Kirbas asked how the program of an annual 5% reduction is doing. Mr. Wilson stated that portion of the budget will be reduced accordingly but that the other increases will be requested. Mr. Weaver asked Mr. Wilson to invite Mr. Abdo to the next meeting and asked if Mr. Abdo would give a report of the financial information and budget requests for next year. Soule Road Park - Mr. Kader informed members that he has been talking to four different homeowner associations regarding possible development of this five acre park on Soule Road, immediately adjacent to the Boy Scout property. He said that survey information is being compiled and that a recommendation from staff. will be forthcoming based on this survey information. Mr. Kirbas asked if these type requests from residential groups could come directly to the Parks and Recreation Board. Mr. Wilson responded in the affirmative and said that groups could come before the Board to request specific projects. Members of the viewing public were invited to do so. Mr. Weaver asked if monies to develop this park could be used to develop the Lake Chautauqua property which is being required by the Department of Environmental Protection. Mr. Wilson responded that many residents around this Soule Road park do want it developed and that the two projects are totally separate and independent of each other. " , "" ":' Parks & Recreation Board Meeting 03/27/95 Page 6 I If ~~L .... ~--------"''''''~'::''''~'~-'.~~r.t.it~... ........1""+_..<1-'.- ...., -I:..I.....O'.lI........\,I,......-..' - L 4.-.- . ~, " , .; ,~: r +1 '>, . > I- ~ ~< I :' I :., ,.' .. ' . r'. . ~ . . : . ,. - .... ~ ".' ," ". . ,".. .... ' . .... ' ,',',~ ,..', " ..' ~ .'. : I" .'.~'. .:' ,,' ',.';, :: . . ",'. '~'.,'..~ " 't ......... +; . 1~~)0.~..:;L..,}.:~d'\..;,D~~~-;:-:" '. ~,;..t:I...t'7,:.~ . '. F' - ': >.':' ., ~ .. ~ l~~" l:~. '. , ': ~ , ~~~. ,:' \. : , ~ ., ~ ~', , ',-\ -: .' ~ . ~,., ,,~, ~T~~ ',>, " J,r;,:.:..':' l. ,;.;~: ~. ','. i. r=..', . .. ',.~' , " :\J~:''':'', ",' . . ~/;~. 'r: . <' . > . JLL\>' . rC~I::,/., ;' ,~'~~>'~ ':::.' '#-IJ[; '.1 ;~' " :otL'..- - J. .. IW:'?' tl"j... ''', , IJt';' , i);~.",. .', .' ?i~J~~~:~':;' +:~ ~~ . '1{ ,,'" ' Il:I.,....;'...." r~i~> i\.;.}:~,:;: ' ~~~~';t~:. ; ',:~. ~;~\':: ~:.'::: 0.,.', . ~~~ aue= ~~kcd for an update of the Pinellas Trail in that he felt it was taking too long and somethinq had to be done. Mr. Wilson responded that the County has met with City staff and the County is currently trying to acquire rights-of-way within the route that will be required for the construction of the trail. However, he said the County staff indicated that the bridge is too expensive . and is not a consideration at this point. This would be the bridge that would cross Ft. Harrison and Lakeview Road. Mr. Guss said that this is the only stretch that is taking so long and that the rest of the Pinellas Trail is so heavily used. Mr. Wilson responded that this two miles of trail is the only portion of the entire Pinellas Trail that is on street and this is the primary reason for the problems. pomments Bv Board Members The only comments by Board members was Mr. Guss in that he asked whether or not the City had a park at the end of Calais' Lane, just north of Drew street. Mr. Wilson stated that the city does own some park property at the end of this street which abuts Del Oro Park. However, there is no development on the property in that residents have requested that all park development take place on DelOra Park itself rather than adjacent to these residences. There being no further business before the Board, the meeting adjourned at 8:30 p.m. CO: city Manaior'. Oftico-Uoapprovcd M1nIltel City Clerk', Offic:o-AIlproved Minute' H:\DATA\WPFILBS\BMASSIMBOAR.D\PARM.\R.WP5 Parks & Recreation Board Meeting 03/27/95 page 7 ., -. ~.. -~.~---- 'rU'f"1"~~~l~-""'''''''---- ,; . ' , ' . . :..'..,.' . . ., ' '. 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