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01/23/1995 r::~';;::,',: .: "_: .~. ~"\ ~.:~:, ~ ,"', ". " ~ ,'. . " ~ ~.: .~. :- >'., . . C.\ 0, '" }o" _i, .' ~ .~\ ~, " ~ c. \ I ,), ' ~,," ,:..., :~..:". -,.~ .. ,.,t,.....,' ' 0 , ~.. ...,.. .~: ,:"" ,. it , " f' ' ", , . ~' , . ,....' t>~!..,: . .~:Lc: 'a. ~~' , 1:.'\". ~r.' . , !"i' " !"~ t~;'",. ?Jt;.' l~ ~:,; ~~~.:>..' II...; '~ '. '~"I-I; I' I :.r..~.'( t~ ; 0: ~~;;:"i; " fw c., " 1~~f,:,;f< ,'::'" ~iirt ;<>, l~tJ;<> t~jS,~':,' : ' ]11-.., l' '< ", ~&;,>;;;., " ~t.'!'~~:r..I~ ~ . !!~!!&};.'ft:. f,*\~{.,:,:, ~~~l't~.q~ '.' . ~3r~~N}/"~:" :, ' ~f:<?"':l~.r;:~1 , " ; '1' rS~!:~: ~}',~' ~ " ;;~i~~~;~":~" ':; ::.i ". ~R''l'" .,,' , ~~f:!:,~i:'~:,} I :::,:" :'; ~ ' ~~'~h"." ". ,", i~~~~l2::':, ;':,::, ': >.. ' ' ~""">"l'" ~i'~~\\>;:":; ,; , ~I;;:'VH', , ~;,~., "", '('",' " ' , ~:.t.n~"I'::',:','l,". ,.. ~~r.l)~J'1(~'~- .;,' t.":'>' .'.L\\,J~,!;:J~~..~~t. , . . ~~j~::E)~::.;", :', ~;1.')r""'i"I' ... ~!:'~f:;:: '" t,f.Pii!~';"::' '.." .. ~~~t~~::',,~".' :, r2',~>' ,.' 1~'~~.~ ~r::. ' ~r~\!tl~' . 'i."' .. ~~,~!U;~;<' .' ~, ~ ~ ., . '\ DATE: ./' , , .. " ,'c MINUTES PARKS & RECREATION ~ '<': oS? ~;t. ..',. /1-1,.:...'$....\.~..ff,~~ . .... " . - " < " ~ ' --?~i:;:;1."~\\~~J~....t;r:.:..I..r.~..:. .,' "'.' '.' ,.(.. ',_ ,',~ ~\ . '~;'~I~;1~;~~ii\~;i~;~ii,:~:;~.,;, ::J:'i' :e:," t~::':, ,:. ., il~....,~~4~'(" "I''l" ~ !\.'~l'.",.,"'~,LL',~.j ~\"l:.":l'; ''"..:<.'',S:/ r':.. I. ':h, ~ ',~ ~".,~ I. ~~ "'>I.~.I-~t,. ....... ,., ~ ," .....-,...,. ......, '. :J. ~ -IYZ , " . ." ,., " '. .' , " , .~. . .-." .; ,,~.....' r " :.;. :., ," ,~ '~, " . J: , '.I~ J ~. '! .:~. "Y '. ..j. ',; ," . 'l' : ~;1 :6 --_.'~'-"n'~~ > l .. f?~ .'" < ~, ~. J' ."j: .. ' ';:~,l /\~ o.~":. . J ~ f": ,: g:<:':' ,~": :f:::::':,. ;::~ ,.c ': {i.?,:. ' "",,' ,,), ~~:tr/' ~'.' : . . . ~J\'-'-..." If:~'~ :.:~.. .'. ..,.": +. j";,, , c . c !~~'Y;'i:, ',,:' , " :VI. ' [7;!:1,:'>::. :': ::.>: ..... .: '. '". 11"/:L.':'. :,'. '., J1'::~A:~.::::~&:O~A'~' :~~?~", ' ~....'";~. ""', .'., ,~ .. -'. ',. . 1 ~ \" . r., ~I.:;'::': : ';. ~ ~ ' . " ~.;;:;.' ," REMINDER - JANUARY MEETING IS BEING HELD AT THB CLEARWATER BEACH RECREATION CENTER 69 BAY ESPLANADE, CLEARWATER BEACH PARKS AND RECREATION BOARD AGENDA Monday, January 23, 1995 - 6:30 PM I. Tour of Clearwater Beach Recreation Center Building steve Miller , ,II. Approval of Board Minutes for November 28, 1994. . III. Board meetings to be televised - Ms. Carrie Huntley. IV. Letter to Mayor and city commissioners regarding pier 60. , V.' Reports A. Board Attendance and 'ordinance. Distribution of attendance form B. capital Projects - countryside community Park and Clearwater Beach Recreation center. C. Crest Lake Park - Restrooms/sidewalks. f, , D. Annual, Report to Commission - Scheduled for August 17, 1995. E. Use of Letterhead letterhead. city policy for Advisory Board F~ Martin Luther Kinq Center - Discussion regarding Committee inVOlving Ms. Diane Fowler. G. other Reports Comments by Board Members ~;;;;j;A~~)~;,,;~~.)~~> ,:,~~7.,~,::;:,'~,>>; ,",', :,..,. "r.~----~_.. ';~,': :'. ':"--. ii;f;.tC~-7;~f\"':>~;~r.."'" .1.\11"/""<'" ., . {'. ~ ,>',. ;"', ~ ., '~,'" > . . ,. .. '. i;;~j~1~;1j~.;';;';~i~:~':;~~'~ ;',. "\".." ~.~:-,:'i ~::.. .~: ~'~:':< ,,~}\:.~j..,..c J;.,." ,: ,: T.: I,. >.~. :."> ...-~:, .::':r~" /:~ . .., . . l",~~ ~~.jf :";.1"-..\...,.1j'......R~ :~.d. J,~'I;'''' > \"~ .f.\. r.: ',~ .. v ~;"'~". " I,. ~ J I J ~ "-~c)."'" '. :,. ~ t:.. ~' . . q ~ ~rL' 1". ~ . . 1 . ~ J. 1:I1lr~~lir;('I;.~.".I;'''''t: '- i~.. c , .,....~. ......... ~.y ',,,' .;... . . . '..,.,._.. ... '.,0 . -t --~~Ul~~....~..~...."""'~~"'"~......."'''''.....- .. , '. '. . .,...... .' . .. ~. . "'... ..' I ..... '.'. ......... .". . . . ,. ," . .,. ",',. ' .,~.... " , ," ,'. . . . .. . .~ :' . . , :.'. . , . '.'. " ' i'.' . ',: ': ....',",.. .. ' , ., . . '.. I..... '. .. . . ~, '. .: . I <,' '. " ':: ' , . .' . .. '.' : ..1... " : .' . , ,,,,,:' ) < , ." '>' i~ , ~.". ' : . ' " , t....' :~>,.. c ~ c> . "c'~: "< .' ,., '.' ',' .... ;.' ~ ' i ' " .. '~f ..: : ~,'. I ",.> " < .. , :\,.c .. , _.: ~ .' \ ~ > .. .>~:: .,:" , '. " APPROVED Parks and Recreation Board Minutes Monday, January 23, 1995 The regular meeting of the Parks and Recreation Board was held at the Clearwater Beach Recreation Center on Monday, January 23, 1995 at 6:30 p.m. Members present included Mr. Henry Cruise, Mr. Gary Giordano, Mr. Donald Harris, Mr. stephen Guss, Mr. Michael Stafford, Chairman Charles Weaver, Mrs. Deborah Hobbs, and Mr. William Kirbas. Also in attendance were Ms. Carrie Huntley, Mr. Ream Wilson, Mr. Art Kader, Mr. steve Miller, and Mr. John Llauget. Mr. steve Miller conducted a tour of the newly renovated recreation center for Board members. Mr. Miller explained each room of the building and types of programs that would be conducted in the rooms. He indicated that a concrete patio has been constructed on the east side of the building and that a wood deck will be constructed on the south side. He said that a formal opening of the renovated building will be conducted in February and that Board members will receive invitations. Mr. Miller said that the social hall of the buildinq will accommodate approximatelY 220 people. He explained that the kitchen is primarily for catering type activities and that the busiest room in the buildinq is expected to be the "game room". He said the weight area (free and fixed weights) is expected to be popular with a charge of $1.00 per visit or $10.00 per month. Considerable discussion ensued regarding the building. Regarding the Board minutes of November 28, 1994, Mr. Weaver pointed out a mistake where he is referred to as "Mr. Clark" in the third line of paragraph 3. Mr. Wilson said that this would be changed to "Mr.' Weaver" . Mr. Kirbas made a motion that the minutes be approved as amended. The motion was seconded by Mr. Cruise and approved. 'Mr. Giordano discussed with Board members a letter that is being sent by the Board to the Mayor and City commissioners wherein the Board recommends against any further development of beach property "at pier 60. Mr. Giordano read the letter to members which was approved. Mr. Wilson informed members that he would' have the letter typed on new Board stationary and have it siqned by Mr. Giordano. The meeting was turned over to Ms. Carrie Huntley of Information Management to discuss with Board members the televising of future Board meetings. Members had previously received a letter from Mr. Jeffrey Harper, Information Management Director, along with "Helpful Hints for Being on Camera". Ms. Huntley discussed much of . -'..~--" .-.......... ~ ...............--...+.__...~_oH.........________.~~ ......._IlbN~...l'" ........-...--..~,.~- '. _..~_........._-----.--........- . "P +..._..................._-~+-- . =f.::/..; 'J:'" s., . : ~ , ~~li;}:,;~A;:";J~::',:::,>: : ' " \!,~.' ~p :'. ,;,,;.' . '..' \ , , ;.. ',. '.. l .. ' . ,... \. , '. . "', " ,'.....' : .' ' ' , . t '.,1. .' > , ) , . :. . ~1 ~-~"''Ii 1 I:L~::':;:"f~:.:: :;,:;:':' ,:,~ " this information with Board members and indicated that Board meetings will be started at 6: 30 p.m. and that they will be televised "live". Therefore, Ms. Huntley said it is importa.nt that the meetings be started on time and that as many members as possible be present. She said that dress is up to individual Board members. She indicated that members should be aware of the audience and that it is always best to follow Robert's Rules of Order. She said members should uspeak up" and that microphones will be placed in front of each member. General discussion took place as to where members and staff would sit. It was decided that the nine members would sit in the location now used by the city Commission, City Manager and City Attorney. Staff will sit in locations now used by the PUblic Works Director, City Clerk, etc. A question was raised as to whether or not the Board would be taking any more field trips of facilities. Mr. wilson responded that all meetings would be conducted in the city commission Chambers and any field trips would probably have to be scheduled as special meetings. Mr. Harris asked if name plates were going to be available for Board members. Ms. Huntley indicated that this would be up to the department and Mr. Wilson responded that he would look into this. The first meeting to be televised will be February 27, 1995. Ms. Huntley said it might be good for members to be approximately fifteen minutes early so that they could get accustomed to the new setting. Also, Mr. Guss indicated that if members had to be very early for each meeting, he would have a difficult time. He said he has a hard time making the 6:30 p.m. meeting because of work but has not missed any meetings this past year. Ms. Huntley said that it was not necessary for members to be very early, but indicated it would be good to be approximately five minutes ahead of time. She also said that there was no set time limit for meetings and that meetings would be finished at such time as the agenda is done. It was also suggested that Mr. Weaver, as a new Chairman of the Parks and Recreation Board, give a brief overview of the purpose of the Board and the schedule of meeting times and dates for the general public. This will probably be done at the first part of the first meeting. General discussion ensued and members thanked Ms. Huntley for her attendance and information. Reports Board Attendance - Mr. Wilson distributed copies of Board attendance for the previous twelve months. He said that city ordinance requires the staff liaison for each Advisory Board to keep attendance and to submit monthly reports to the City Clerk setting forth absences of Board members. He asked members if they ,would like to 'see this report on a monthly basis. The general consensus was that this report would be given to the Board once or twice a year or as requested by Board members. Parks & Recreation Board Meeting 01/23/95 Page 2 _ ......T_.....~_.__~ ..--.___-...r-_.__....... .". . ._.....~- _.~-............. .--.--~.--....-.--,.....................................'"'u.......~....... . ..._.~ ' ., <~ ......~..._. . :. 'I _ .' . . . . . '.' " . ....".{, ~, t.'. .' .' .. ' ~. .... . ~ .' ,," . ..: . . : . .... . '. .,' \ , :; '~ ~. } ~_.a."'''. :~ ",:', ,c. ~ . ':f:/', -, ....:\,~> c ~. . :. ~~ ~'", t" ~ . > ,;." CaQital Projects - Mr. Kader gave a brief overview of work currently progressing on the Countryside Community Recreation Center Building. He said he is meeting with Florida Power representatives tomorrow about parking on the right-of-way. He said the building has a budget of $1,377,000. He said a dirt berm has already been constructed in the park to help buffer adjacent residences. Members asked how many people it will take to run the center. Mr. Kader responded that seven full time employees will be required. However, staff is looking at existing employees to try, to transfer as many as possible to the new facility when it is open. Additional employees might have to be requested from the City Commission. Mr. Kader also said that the Clearwater Beach Recreation Center building will be finished and ready for a grand opening in February. Mrs. Hobbs asked if there would be free parking. Mr. Kader responded that parking will be free on the Florida Power property immediately north of the recreation building. However, the parking lot to the west has parking meters. Mr. Kirbas indicated that parking was free after 6:00 p.m. in the metered lot. Crest Lake Park - Mr. Kader said that the sidewalk to be constructed along the west side of the park will be installed within two or three weeks. He also said that the lighting project is now complete. Mr. Kader showed a brief floor plan of a proposed restroom facility for the park. He informed members that monies are included in this year's Capital Improvement Budget for the construction of a new restroom building. original thought by staff was that the new building would be located close to the playground apparatus area and would be constructed similar to those restrooms on Clearwater Beach. However, Mr. Wilson indicated a concern that Lt. Jeff Kronschnabl and other police officers felt that continued undesirable problems could even occur at the new proposed location. This being the case, Mr. Wilson said that he did not want to construct another restroom that might have to be closed. Therefore, staff reviewed the existing restroom building where the ladies room continues to be open but the mens room is closed. The original architect said that the existing building could be renovated into individual units for men and women. He also said that it will be handicap accessible with the individual units. This design would also leave space available for a maintenance employee on site full time. Mr. Kader informed members that the park is currently maintained by a roving staff of employees that spend approximately 1,800 productive hours at the park. He said that this same number of hours could be transferred to one employee at the park on a full time basis who could better monitor the restroom condition. Also, Mr. Wilson said that the restroom, if constructed and renovated, might be opened only during times that the groundskeeper is on site. At such time as the groundskeeper leaves, it would be locked. Considerable discussion ensued regarding this project. Mrs. Hobbs asked if a restroom building was necessary. Mr. Kader responded that the department has had numerous requests and also that it is required according to ADA. Parks & Recreation Board Meeting 01/23/95 Page 3 .~. .~ ~....._----_..~ , . + .-. ....... .~.._...__u..,........ tin.. '"11,< .':"_~""_'T~ ....._.'t...~...4,..:.~...........~...".:..~. ....._.~...fI/I<;;......_...._,"-~__- . . I,'~ .... . . . '. . . .'. . . .':' " . . \ . :' '", . I .'. . , . . .'. . ". . . . . ~ . . ) " , ': ), .', 'Y" . ~,;. :: ~~.l:. '. ~:- \ ~. . . :1':':: ' FOllowing discussion, it was decided that Mr. Weaver, who lives across the street from the park, will take the plans to discuss with his neighbors. Also, a meeting might be set on site with the neighbors, Mr. Rader, and Mr. Wilson to discuss the same information that was discussed tonight with Board members. Findings from these discussions will be presented to the Board for a final recommendation as to where and what type of restroom facility might be constructed at Crest Lake Park. Mr. Wilson said that he would try to have this information for the February Board meeting. Annual Report to city Commission - Mr. Wilson reminded members that the Annual Parks and Recreation Department Board report to the city Comm~ssion is scheduled for August 17, 1995. Use of Letterhead - Mr. 'Wilson explained that letterhead paper has been prepared for correspondence of actions taken by the Parks and Recreation Board and other Advisory Boards. He said that any comments by an individual would have to be on other stationary. However, on recommendations from the Board or on actions taken by the Board, letterhead stationary is now available. Martin Luther Kino Center - Mr. Miller explained that a committee of residents has been formed at the Martin Luther King Center to discuss programs and activities as discussed at the last meeting by Ms. Diane Fowler. He said that ten volunteers have met and have developed a goal statement of involving participants as well as parents and residents. He said his staff is excited about this project as residents will become more involved in planning programs. .~ ~., ('~': Comments by Board Members - Mr. Cruise had no comment. ~"------~7.~+ . .: J. , -. ' . ~~I~~:.>~':~,:',,_ ,',:; '., ';~""""~/..r'~;~ '~~l ,'" L", f . It. ~ ~+~ "': . \ , G',' ' ~'.J';" ;\' ;:. j 0'. . ~~",I~ ~ "\, . " , " , ;i r, , " ' ,>, ':' ~,.. , . ' "'. , " ,'4 . . " '(. ~ .'. ~:,. . , ~ " ',. ,< '.'. ' ":' " , 1:,: 0 . . , , Mr. Guss said he was concerned about an article that was recently in the newspaper concerning dogs at Crest Lake Park. He felt this sent a bad message to the public by inviting unleashed dogs to city parks~ He asked Mr. Wilson what the city policy is. Mr. Wilson responded that City Ordinance states that all dogs must be on a leash and owners must pick up after their dogs. He also said that the Parks and Recreation Department may post "No Dogs Allowed" signs in parks where picniCking or food is served. Mr. Guss said he just felt that the newspaper story gives a message that could cause problems in other facilities. Mr. Guss also asked about the property owned by the city on Highland Avenue at Seabreeze. Mr. Wilson and Mr. Kader indicated that they were not aware of anything happening to the property and any activity on the property might be reSUlting from a private project or from Public Works. Mr. Wilson stated that they would check on this. Parks & Recreation Board Meeting 01/23/95 Page 4 < .....r.. TT___._._. - -.----...,-.........--......+...-~..,................~~...........)I.:..if\..l;~~to......"._"~H...__......_-- ~ ! ' . . .' ..0. .: 0 f, ' .. .. l' _, . .. .. ~ 0,' ~...." -. ' .'. . .....,,:..., I. 0 '. I: ,., '. " . .' 0 '. .' '.' . . .: ' ,c, ~. t~ ..~' ..-' ..' " .. t'~'1' t;~.~.' ~ , (~"', "' , ,.. .. " .." {,:~''''" , -,-...... ., ~~~'\.. ': ~ , '1tf<< " :~ . >"";. .. f/,,:", 'fl'."".. 3?,~, .. !iC> , , 'tit., " !il ;' h!1,.':, \:... ., ~':~' ", ~t:~ ~.:: :..:. . \.':" : :~', ~, ~~.,..:: \'. . <::;,."' ., ::~:L~ ':',::c .. g;~?::" f\j",'::~ . . f;;>', : f;V~.:'>:' "" ~~;~~: ',: :', i' ,':, ~ . :" ~~::.~:.~ / ~~.,~ '> f:f~',',.. . .~: /':..~ :~~~": -/ .~. !. : {;.~.~': '~~. ' ~.!:I~ ,: . ~ ~-f f~ '." .; : : ~ < . ~?~~: I' , :~"' ..~" -'. . . ;':;~':~ ~ ":. c'''''>, , C.' . ..j'.:.... . 7~ "; I :..!;~:d.:., <':'. ' Mr. Giordano said that he enjoyed his tenure as "Chairman of the Parks and Recreation Board" and looked forward to continuing to serve as a member. Members thanked Mr. Giordano for his chairmanship. Mr. Harris asked what would happen if the Board voted on a subject and the vote was a four to four tie. Mr. Kirbas said that it would be a dead issue and would have to be reconsidered at another time. Mr.. Harris also asked if proxy votes were allowed. Members discussed this and Hr. Wilson stated that he didn't t.bink so but he would check with the City Clerk. Mrs. 'Hobbs' -had" rlO commenb::t__ --- - Mr. Kirbas expressed a concern about the role OJ: 'l:;h-r-J&~, Recreation Board. He asked "Who are we?U and "Are we advisory?u. Mr. Wilson explained that the Parks and Recreation Board is advisory and that they could make recommendations or give advice to staff, the City Manager or City commission on any sUbjects they feel pertinent to Parks and Recreation issues throughout the city. Mr. Harris said that the Board needs to be more active and Mr. Kirbasaqreed. Mr. Wilson responded that he sees more activity occurring, within the Board already by the membership that is currently appointed. He and Board members felt that with Board meetings being televised, the Board will become more involved in city 'issues and in recommendations to the city commission. Mr. stafford asked if a light was going to be installed by the playground apparatus at the Kings Highway Recreation Center. Mr. wilson and Mr. Kader said that a light will be installed. There- being no further business before the Board, the meeting 'adjourned at 9:20 p.m. " , ee:' ell)' MlDlier". Omce-UNlPptoved Minute. City Clerk'. Omee-Approved Minute. H:\DATA\WPFlLES\BMASSBY\BOARD\P.tMdlN.WP.5 , Parks & Recreation Board Meeting 01/23/95 Page 5 ~.. --.-""'~""'----_____"_~~."'-'-_""""'M;."" .....-.......+,.1h~~.N"'-................;;:::o..~~.&J+.t."".~~-_. . . ~"" *'. ,.~T.. ~...r-.ilo..}~rQ)'d - "':-'""'...............-.-........1 ... M%~;1~J;&&'::<..: ,;,. '/,' , ... '." ,. . '. ' , , , ,. 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