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ACTION AGENDA
PLANNING AND ZONING BOARD
Tuesday, Jnnuary 24,1995 - 2:00 p.m.
Commission Chambers, 112 South Osceola Avenue, Clearwater, FL
Item No.
A.
APPROVAL OF MINUTES
Action: Approved the minutes of the January 10, 1995 meeting with two corrections..
B.
REQUESTS FOR EXTENSION, DEFERRED AND CONTINUED ITEMS:
1.
(cont'from 01/10/95) E.G. Bradford & Sons, Inc to permit outdoor retail sales, display,
and/or storage at 111 S. Belcher Rd, Sec 18-29-16, M&B 23.03, zoned CO (General
. Commercial). CU 95-03
.' Action: Granted subject to the following conditions: 1) The requisite occupational license shall be
obtained Within six months from the date of this public hearing; 2) the applicant shall designate the
display area on a plan; 3) the items to be displayed shall not interfere with pedestrian or vehicular
traffic; and 4) the applicant shall secure the items so t11a~ windy weather does not ~Iow them around.
C.
.
.' CONDITIONAL USES:
. Mor.ton Plant Life Services, Inc (Bayview Gardens) to permit a Nursing Home at 2855
. Gldf-to-Bny Blvd, Resub of Baskins Replat, part of Lot 2, zoned RM 16 (Multi Family
Residential) & OL(Limited Office). CU 95-04 .
1
01/24/95
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D.
ANNEXATION, ZONING,' LAND USE PLAN AMENDMENT, LAND
DEVELOPMENT CODE TEXT AMENDMENT, AND LOCAL PLANNING
AGENCY REVIEW:
1. 1200..1222 N. Betty Lane and 1209~1223 Fairburn Avenue, Fairburn Add, Blk C, Lots 1~4
& 7-12. (Homeless Emergency Project, Inc.lOtis C. & Barbara C. Green) Z-94-16
Action: Recommend endorsement.
2.
Ordinance No. 5765-95 of the City ofClearwter, Florida, relating to the Land Development
Code; rescinding existing Section 36.038, Code of Ordinances, eliminating the North
Greenwood Design Committee; creating a new Section 36.038, Code of Ordinances to
establish a Design Review Board, and to establish powers, duties, and jurisdiction for the
Boat:d; providing an effective date.
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Action: Recommend endorsement
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3. Ordinance No. 5766-95 of the City of Clearwater, Florida, relating to the ~and Development
C~de; amending Sections 36.033, 36.066, 36.083, 37.21, 40.674, 43.03, 43.04, 43.21
through 54.23 and 54.53, Code of Ordinances, to delete the requirement for receipt and
referral 'of annexations, subdivision plats, site plans, Zoning Atlas amendments and
Comprehensive Land Use Pan amendments; to provide for variance approval by the Planning
: . and Zoning Board; to require the posting of proper lies which are the subject of proposed site
plans and subdivision plats; to authorize the Development Code Administrator to certifiy site
plans and subdivision plats; to authorize the City Manager to determine whether to require
the conveyance of land a payment of cash, or a combination thereof to satisfy the recreation
,la~d impact fee and open space impact fee; providing an effective date.
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. Action: Continuef! to February 28, 1995.,
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.~::/ .:: ~~": .' , " By motion duly seconded, the minutes of the January 10, 1995 meeting were approved with two
~::>':i:~,:-.~ '.', " ;"changes.. .
~t-2:.:: .' ~ The foliowing requests for extension, deferred nnd continued items were considered:
!\\~\" . ' Bl. (cont. from 01/10/95) E.G. Bradford & Sons, Ine to permit outdoor retail sales, display,
ti~'!.;" .. .'. ~~~%e~~~;:;~e~ ~~~o~. Belcher Rd, Sec 18-29-16, M&B 23.03, zoned CG (General
(~Y""" .,' . ',' ...,Mr:' Shuford gave the bac~ground of the application and presented, in writing, the staffrecommen-
i1~?~::>~~, :. '. > : " dations.. This item was continued from January 10, 1995 to enable the applicant to submit a plan
~:;;/i:':',: .' . :'., " in'dicatingthe location of the area proposed, and assist staff in making a final recommendation; no
~\(<. :\:-'-~,'. ,.'. .,' plan was submitted. It was noted that an outdoor display of the type requested has existed at this
M~:..:':"~" '.;.: ',' ". .,.. business location for over 20 years.
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MINUTES
PLANNING AND ZONING BOARD
January 24, 1995 - 2:00 P.M.
Commission Chambers, 112 South Osceola Avenue, Clearwater, FL
PLEDGE OF ALLEGIANCE
INVOCATION
Members Present:
Kemper Merriam, Chair
Jay Keyes, Vice Chair (arrived 2:59 p.m.)
Brenda Nixon
Edward Mazur
Robert D. Bickerstaffe
Members absent:
John Carassas
Also Present:
Scott Shuford, Director, Central Permitting
Pamela Akin, City Attorney (arrived 2:55 p.m.)
Sally Demarest, Board Reporter
. . . Chainnan Merriam outlined the procedures for conditional uses and advised that anyone adversely
'Rfrec'ted by a decision of the Planning and Zoning Board, with regard to conditional uses, has two
. weeks from this date in which to file an appeal through the City Clerk's Office. Florida Law requires
. any partY appealing a decision of this Board to have a record of the proceedings to support the
~ppeal. .
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The applicant, Mr. Danny Bradford, 111 South Belcher Road, Clearwater referred the Board to a
simple site plan which indicated the 5 ft. by 30 ft. area proposed for display; Mr. Shuford opined the
plan would satisfY until a more formal site plan can be submitted for file.
Ms. Nixon made a motion to approve the request subject to the following conditions: 1) The
requisite occupational license shall be obtained within six months from the date of this public hearing;
2) the applicant shall designate the display area on a plan; 3) the items to be displayed shall not
interfere with pede~trian or vehicular traffic; and 4) the applicant shall secure the items so that windy
weather does not blow them around. The motion was duly seconded and carried unanimously.
The following conditional use items were considered:
Cl. Morton Plant Life Services, IDe (Bayview Gardens) to permit a Nursing Home at 2855
Gulf-to-Bay Blvd, Resub of Baskins Replat, part of Lot 2, zoned RM 16 (Multi Family
Residential) & OL (Limited Office). eu 95-04
Mr. Shuford gave the background of the application and presented, in writing, the staffrecommen-
dations. This is a request for a conditional use pennit to allow Morton Plant Life Service (Bayview
Gardens) to. operate a nursing home with a maximum of 120 residents in the Multiple Family
Residential "Sixteen" (RM-16) zoning district.
The Planning and Zoning Board heard a similar request from the applicant to build the nursing home
inthe eastern portion ofthe applicant's property on August 2, 1994. The request was denied by the
Board because cf environmental concerns. The decision of the Board was appealed by the applicant.
A hearing cn that appeal is scheduled for February 23, 1995. As a condition of approval of this
revised conditional use pennit application, staffwiJI require that the applicant withdraw the existing
appeal.
, Mr: Mazur declared a conflict of interest on this item. This left only three members for discussion
and vote. Mr. Shuford stated See 6C of the Board's Rules and Regulations requires that a minimum
cffour votes in favor of a conditional use permit occur in order to approve the request.
The applicant's representative requested a continuance. Mr. Bickerstaffe made a motion to continue
the request to February 14, 1995. The motion was duly seconded and upon the vote being taken,
Chainnan Merriam, Ms. Nix:on and Mr. Bickerstaffe voted "ayell; Mr. Mazur abstained. The motion
carried.
C2. Tbeodosios & Zncboro MnvromichalislMnyuri, Inc (Rainbow Food Mart) to permit
package'sales of beer and 'wine (Change cfbusiness ownership) at 1244 S. Highland Ave,
. Forest Hill Estates, Lots 155-159 and part of Lot 160, zoned CG (General Commercial). eu
95-05'
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Mr. Shuford gave the background of the application and presented, in writing, the staffrecommen-
dations. It was indicated this is a request for a continuation of an existing conditional use permit to
allow a change in business ownership to pennit an existing alcoholic beverage sales (2~APS) licensed
establishment known as "Rainbow Food Mart" to sell beer and wine on package. The subject
property is located at 1244 South Highland Avenue at the intersection of Barry Street.
Speaking for the applicant, Mr. Gordon Killian, 1747 Winfield Road North, Clearwater said the
tenant has been operating the well-established business at this location for 23 years, The property
will still retain its previous business name, but with a different ownership at the assumption of the
assigned lease by the applicant. The change of ownership will involve the same 2-APS alcoholic
beverage license. No major change in the operation of the business is anticipated other than in the
management style which is consistent with new business owners. He said the free-standing ice
machine on the 11 ft. sidewalk does not hinder traffic.
Mr. Jagadish Joshi, 600 Starkey Road, #1503, Largo was present but did not offer to speak.
There were no persons or documents in support of or opposition to the application.
Responding to a question from the Chairman, Mr. Killian said Mr. Joshi has experience in this type
ofbusine~s and owns another business of this type in S1. Petersburg.
Ms. Nixon made. a motion to approve the request subject to the following conditions: 1) The
requisite occupationaIlicense shaH be obtained within six months from the date of this public hearing;
and 2) there shall be no consumption of beer and wine on premises. The motion was duly seconded
and carried unanimously.
TIle following annexation, zoning, Land Use Plan Amendment, Land Development Code Text
Amendment and Local Planning Agency Review items were considered:
Dl.1200~1222 N. Betty Lane and 1209~1223 Fairburn Avenue, Fairburn Add, Blk C) Lots 1-4
& 7-12.. (Homeless Emergency Project, Inc.lOtis C. & Barbara C. Green)) Z-94-16
Mr.. Shuford gave the background of the proposed Zoning Atlas amendment and indicated the
applicants are requesting the rezoning to facilitate the relocation and expansion of their emergency
shelter from the block to the south on the property ofEverybodis Tabernacle. This is a former rental
storage facility proposed to accommodate fifteen people, requiring a zoning change because
Neighborhood Commercial does not provide the density needed; staff recommends Intill Commercial
zoning and wants to examine similar non-conforming uses in the area for possible inclusion in this
. zoning category.
. . The 'applicant, Barbara Green, 1101 Fairburn, Clearwater said she is the administrator for the
Hom'eless Emergency Project, explaining the increase is due to elimination of the dorm behind the
church fonnerly used for housing. The request will cover additional space for office use, a dental
clinic, beauty shop, computer and GED classes, and support services.
. mlnPZOlb.95
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There were no persons or documents in opposition to the application. It was noted by the Board that
the lack of opposition to the application is a testimonial to the good work performed by the applicant.
Clearwater Deputy Police ChiefJ. D. Eastridge spoke in behalf of the applicant. He said he appeared
at the request of Chief Klein who was unable to attend the meeting due to a prior schedule
commitment. Chief Eastridge reported the police department has worked closely with the Homeless
Emergency Project over the years and supports the zoning request because of the need this
organization fills and service it performs within the City of Clearwater, and urged approval of the
request.
Ms. Nixon made a motion to recommend endorsement of the proposed Zoning Atlas amendment to
Infill Commercial to the City Commission as it appears to be supported by the Standards for Approval
of LOC, Art ill, Ch 40. The motion was duly seconded and cnrried unanimously.
D2. Ordinnnce No. 5765-95 of the City of Clearwater, Florida, relating to the Land Development
Code; rescinding existing Section 36.038, Code of Ordinances, eliminating the North
Greenwood Design Committee; creating a new Section 36.038, Code of Ordinances to
establish a Design Review Board, and to establish powers, duties, and jurisdiction for the
Board; providing an effective date.
Mr. Shuford gave the background of the proposed Land Development Code amendment and
indicated it involves a Design Review Board for Clearwater Beach, Downtown and North
Greenwood, replacing an earlier draft amendment involving Clearwater Beach only. He said the
members shall be comprised of three property owners or merchants from each of the three districts,
and will i,ncl~de design professionals and two at-large members.
In the ensuing discussion Mr. Bickerstaffe congratulated Mr. Shuford for accomplishment of this
concept and Ms. Nixon opined the entire community would benefit from such a plan.
Ms Nixon made a motion to recommend endorsement of this item to the City Commission. The
~otion was duly seconded and carried unanimously.
D3. Ordinnnce No. 5766-95 ofthe City of Clearwater, Florida, relating to the Land Development
Code; amending Sections 36.033, 36.066, 36.083, 37.21, 40.674, 43.03, 43.04, 43.21
through 54.23 and 54.53, Code of Ordinances, to delete the requirement for receipt and
referral of annexations, subdivision plats, site plans) Zoning Atlas amendments and
Comprehensive Land Use Pan amendments~ to provide for variance approval by the Planning
and Zoning Board; to require the posting of properties which are the subject of proposed site
plans and subdivision plats; to authorize the Development Code Administrator to certify site
plans and subdivision plats; to authorize the City Manager to determine whether to require
the conveyance of land, payment of cash, or a combination thereof to satisfy the recreation
land impact fee and open space impact fee; providing an effective date.
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01124/95
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Mr. Shuford recommended continuance of this item to incorporate additional suggestions by City
staff and to accommodate Board input on the site plan issue.
Mr. Bickerstaffe made a motion to continue this item to February 28, 1995. The motion was duly
seconded nnd carried unanimously.
CHAIRMAN'S ITEMS
Discussion of Rules & Regulations
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The Chainnan offered, Mr. Shuford explained and the Board discussed the following comments and
suggestions:
pg 1 sec 2 - It was agreed elections will be held at the end of the first meeting in January, prior
to annual review ofmles and regulations.
pg 1 sec 5 - IIPlanning Director" will be changed to "Central Permitting Director".
pg 1 at the bottom - lithe meetingll shaH read lithe meeting scheduled"
pg 2 sec 3 - notice of all meetings regular or special shall be given to Board members 24 hours
in advance of the meeting
pg 2 abstentioh - in these ,instances the board member...IDY.SL (replaces "should") declare
the conflict...
pg 4 sec 8 - "Department of Planning and Urban Developmenttl shall be changed to "Central
Permitting Departmentll
pg 5 see 8 - "persons supporting may speak in rebuttal" shall read "persons supporting who
have spoken previously other than the applicant may speak in rebuttaIH...
pg 5 sec 9 - tlpersons opposing may speak in rebuttal" shall read Itpersons opposing who have
spoken previously may speak in rebuttal II
item C - the Board may at its discretion ~ (replaces "adjourn") to continue an item...
item D - if the hearing on an item has been closed (replaces lIadjourned")...
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Mr. Shuford and City Attorney Pamela Akin will draft language to stipulate that a member who
arrives at a meeting in the middle of a discussion or after a public hearing is closed, will not be able
. to vote on that item. Ms. Akin opined when the Board is making recommendations on zoning issues,
Code changes or legislative issues, a member may vote regardless what the member heard. On quasi-
judicial matters, her concern would be the Board member did not have the benefit of all testimony.
Ms. Akin had additional concern relative to abstentions from voting and offered to research this
matter further.
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In the ensuing general discussion, it was stressed the Board wanted to be as aware of the public
interest as possible, not preclude a new member from participating, or any concerned citizen from
addressing the Board on any matter.
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,Mr. Shuford will submit the revised Rules and Regulations to the Board with changed sections
highlighted, adding Ms. Akin will received a copy of all changes suggested.
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DIRECTOR'S ITEMS
City Attorney Information
Responding to a request from the Board, Ms. Akin spoke at considerable length, dealing with issues
ofconcem. Ex parte communication and quasi~judicial matters were addressed in some detail. She
indicated an evolution in the law since 1992 now requires members to follow quasi~judicial rules when
sitting in a quasi-judicial capacity (applying general law to a specific situation).' Legislative capacity
is rule- or policy~making. Zoning actions, variances, conditional uses, and site plan approvals are all
quasi-judicial. In a quasi-judicial role, certain procedural requirements must be met and a11 decisions
must be reached only from testimony at the public hearing, without ex parte contact.
Ex parte contact means one-sided or partisan contact, i.e. talking to neighbors, and phone caUs from
concerned individuals. On quasi-judicial matters it is clearly prohibited. She said if members are
acting in a reasonable fashion there is no liability. In the instance of knowingly violating the
guidelines, the City will defend a board member, but the City will not pay any judgment for punitive
damages awarded against an individual Board member. If guidelines are foHowed and members do
what they believe individually and professionaHy is best for the community, they have qualified
immunity.
A discussion ensued as to the duties and responsibilities of the Board with regard to surrounding
natural environment of the use. Mr. Shuford gave the seven criteria for conditional use approval and
several hypothetical examples of quasi-judicial and ex parte communication were discussed.
A prior collllTlitment to a scheduled meeting mandated Ms. Akin conclude her participation and she
left the meeting at 4:01p.m., ending the discussion.
Site Plan Submittal RequirementsIBoard expectations
Ms. Nixon complimented the Central Permitting Department, saying ,it has been extraordinary in
taking the Board's directives and implementing them in a way that protects the community for the
future. Mr. Shuford replied that he and his staff have two areas of concentration in the promotion
of development: 1) streamlining the development review process; and 2) promotion of the existing
natural and built environment.
Data from The Zoning Report cites the difference between the technical nature of site plan review and
the use-type .decisions City Planning Commission (epC) would act upon, as well the elements of the
site plan which are carefully reviewed by staff. Mr. Shuford stressed the point that site plans which
are presented to, the Board are invariably modified before final approval. He requested advice
relative to the level of detail on the preliminary conditional use site plans which the Board would
require to effect a decision, i.e. tree survey, proposed utmties, precise sizes of retention areas and
d~ainage features.
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Mr. Mazur emphasized in his opinion it was totally wrong to go to more detail, adding the City has
very competent staff He cited environmental circumstances and suggested a presentation by
Environmental to explain their review process and satisfY the environmental concerns of the Board.
Mr. Shuford said'he would return with suggestions to balance the streamlining of the review process
and environmental concerns. Mr. Bickerstaffe said he believed staff is headed in the right direction
and, with n little fine-tuning, the proposal will be beneficial for the City.
Mr. Shuford noted the City Commission adopted the alcoholic beverage ordinance at its January 19,
1995 meeting and the appeal process will go to the Commission on a trial basis for six months.
Mr. Mazur and Mr. Shuford complimented the Chairman on a first meeting well-run.
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01124/95
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FORM 88 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
I.ASl t\....MI'..IIKSl NM.lf.-Mllml I: l\M.Il.
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litE IIUAKIU'OUNCIL.. COM M . ION. AlllHOKIT" OK ( }
WIUCIII SEll. VE IS A UNIT OF:
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o OTIIER I.OrAI. AG[NC"
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WHO MUST FilE FORM 88
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This form is for use by nny person serving nl the count)', city, or other locnllevel of government on nn appointed or elected bonrd,
council. commission, nuthoril)', or commillcc. It npplies equally 10 members of advisory nnd non.ndvisory bodies who me presented
wilh a voting eonnicl of illlerest ullder Section 112.3143, Florida StntUles. '
)our responsibilities under Ihe Inw when faced with a measure in which you have n connict of interest will vary greatly depcnding
. on whether )'ou hold an elective or appointive position. For ~his rcason, please pay close attel\lion to the instructions on this form
before completing the rcverse side and filing the form. . .
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143; FLORIDA STATUTES
. 11 c. .
A person holding dective or nppointivc county, municipal, or other 101:31 public office MUST ABSTAIN from vOling on a mcnsure
. which inures to his special private gain. Each elected or appointed local officer olso is prohibited from knowingly voting on a measure
which inures to the special gain of n principal (other than a government agency) by whom he is retained (including the parent
organization or subsidiary of a corporate principal by which he is retained); to the special privnte gain of a relative; or to the special
. private gain of a business nssociate. Commissioners of communit)' redevelopment agencies under Sec. 163.356 or 163.357, F.S.. and
officers of independent special tax districts elected on a.one-acre. one-vote basis are not prohibited from voting in that capacity.
For purposes of this Jaw. a "relativc" includes only the officer's father, mother. son, daughter, husband. wife, father-in-law. mother-in-
law, son-in-law, and daughter-in-law. A "business associatc" means nny person or entity engaged in or carrying on a business
enterprise with the officer as a partner. joint venturer, eoowner of property, or corporate shareholder (where the shares of the
corporation arc not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above. you must disclose the connict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on
which you are abstaining from voting; and .
WITHIN IS DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for
recording the minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although yo~ must abstain' from voting"in the situations described above, you otherwise may participate in these matters. However.
you must disclose the nature or..the conflict before making any attempt to innuence the decision. whether orally or in writing and
. whether made by you or at your direction. \. . .. ..- . .... . ,. ..,.-. .. -
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IF YOU INTEND TO MAKE ANY AlTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH
~HEVOTEWLLBETAKEN:,'.. ....... .' . "'I
. You' must co~plele and file this f~rm (before making '~ny attempt to innuence th~ decision),. with the person responsible. for
.,' recording the minutes of the meeting, who will incorporate theJorm in the .minuees.. ..... '. . ..;." ''', .,: ~ I' ..., '. .
.. ".t .... . . . . . . . . . 1I. . .... ,...". ." . ...- ..
'. A copy of the ronn muSl be provided immediately to the other members of the agency.... . " ., '. : :' : .;"; .' s. '..:
'_ :...._The ronn must be rcad publicly at the next meeting after the form is filed.
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IF YOU MAK E NO r\lTEM I'T 1 0 Il"\ FI.lJE~(,E 'III E DECISION EXCEI'T BY DlSCllSSIOr\ ^,. '1"11 E MEETING:
. ~ . ...
. .' You must disclu!'c' or.llly the' nature of YClllr conflict in Illc mcaMUl' hl'(un' partidpiltint:,
. You must complete thc form nnd file it within 15 da~s aftei the \'ute occurs wilh the Iwo;nn rCSpllll!\ih1c fur recurdint; the mimn:
the meeting, who must incorpomtc the furlll in Ihe minutes, ^ cupY uf the rurln muM hc provided illll1ledi.llcl)' 10 the llther
nlC~mbcrs of the agency. and the form must be rc:ul publicly at thc ncxt meeting aner the form IS fih:d,
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DISCLOSURE OF LOCAL OFFICER'S INTEnEST
. hereby disclose .h'" on 01'
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(a) ^ measure cnme or will come hefore my agcncy which (check onc)
':' _ i!1l1~ed to m)' special p~hlntc gain:
:'..::......- inured to thespccinl gain of my business Ilssocialc,
~ inured to the spccbl gain of 11\)' relati\'c,
:: ~:+'~~,i:~ ::~'~:;.~~~~:~:;n or f"A J /J/ f. tI L /
. ~"inured' t'o ~h~ SPccilll gain of 1'10,.10,. r It; ....7 7:P {"I 7~
is the parcnt or,.:ani7..1tion or subsidiary of a principal which has rctained me.
: (b) Thcmensure before my agency unci the nature or my connietin[: interest in the measurc is ns follows:
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~;IPt"Zb~;~~:UN~~R PROVISIONS OF FLORIDA STATUTES' ~ 112.311 (1991). A F AILU RE TO MAKE ANY REQQiD
</:::.,:' . DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE fOLLOWINC.
.<:\::.:".' ..,IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT. DEMOTION. 'REDUCTION };..'
.:~..,~ :'.'.':" " SALARY,REPRIMAND,OR A CIVIL PENALTY NOT TO EXCEED $5,000. . . .
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