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05/06/1993 (2) Jf' ~~~I'~.~~~:~Jt;:.~;..\'>.lt',~\~~". , ':" c f~1'\. J~,,"'tc;,"'" "" \" \ h ""~ ;~ '~.... ....~,.. I .' }~(,li),':,t:,I'~';:~,:".' ' \.~;.'~ .' r l l .. ,i, .. t < ." ' , , ~ .. lc" '",.:r . \ ' . . ': <,~ ,.... . \~ I ii{;,X,.'<;,,',":~ " ' ~ ~ :,' . :.,. ~ " ' >.' .' "/ :. I ,..'..c' 't. : ~. :::/: ,> + 'j , '.. . " , , " ' ", , , ,;l/~ :, :' \ t .1 " +.' ~ ,~ "c' ~ :':, : T 'j. ~. ~ ' l~~~'h;;:<'~~:;~', :':;,' ,,~'~2',;~~'f:)~;/~~ :!,:> i: j i;,L~,,:'~r~:':: ::' :': ,'.. ': , . , I i I"> , ,'~ " , ( '. ; ~ " :)~:"~" ~ \\;,' " \. COMMUNITY REDEVELOPMENT AGENCY Ma y 6, 1 993 , The City Commission, meeting as the Community Redevelopment Agency, met in, regular ,session at, City Hall, Thursday, May 6, 1993 at 4:30 P.M., with the following members present: ' , " " Rita Garvey Richard Fitzgerald Sue Berfield Arthur X. Deegan, II Fred'Thomas Lillian Trickel Chairperson Member Member Member Member Ex-officio Member Also Present were: Michael J. Wright Milton A. Galbraith, Jr. Cynthia E. Goudeau , 'Executive Director , Attorney Secretary ITEM II. - Minutes: ("...' , , , ' Member Deegan moved to approve the minutes of the April 1 S, 1993, meeting. The motion was duly' seconded and 'carried unanimously. ITEM 111. ~ Rules of Conduct Member Thomas had distributed proposed Rules of Conduct at the last CRA meeting. , .', Chairperson Garvey has also submitted some rEwomrnendatio'ns. Member Deegan req~ested that the second "where as" be removed as it indicates there are no Rules of Conduct and there are; and that in the third "where as II, the word II adoptH, be 'changed to lIamendll. Rule 111 "' , , ,Member Thomas' recommendation had been to have two ex-officio members of the downtown district elected by the property owners in that district. Chairperson Garvey's recommendation is to have two ex-officio members, 'however, that they be members of the Downtown Development Board (DDS). , ' Member Deegan questioned how tile DDS would choose the ex-officio members without an election and Chairperson Garvey said this would be up to the DDS. (,; minCR05a.93 1 5/6/93 , , Lillian Trickel, ex-officio member, said the DDS had chosen to have its Chairperson and' Vice-Chairperson as the two ex-officio members. ' ~'?~.)>~ :.~~.~~ f',.:..t', ~"" (. '.. ,. ',I f~ ~'::.. ' : c '\ . < " '.' , , 1: ;' , .~ ',: . '.~. It .+', .\. ': I ,~ ~, : ~ . 'Ii. '" J . \ ", '. "> , , " 1:', ',',' ,c , I' . , " , \. , ~ ,. . ~ ~~. .. , + " .. ", C> Member Thomas felt it would be more clear to remove the DDS from the resolution and' to deal with the downtown district. Chairperson Garvey pointed out that the DDS members are already elected by the property owners and that while this 'could change in the future that there would already have been an election of representatives of the downtown property owners. General discus~ion ensued regarding how to give the appropriate representation for the downtown district and it was decided that the first sentence, of Rule 111 should read as follows: liThe membership of the Community Redevelopment Agency of the City of Clearwater, Florida (Agencyl shall be composed of the five members of the Clearwater City ,Commission and two ex-officio, non~voting memb,ers of the Downtown Development Board or , owners of properties in the CRA district". Member Deegan requested that the sentence regarding the election of the Chair and Vice-Chair be amended to read as follows: "A Chair and.Vics-Chair of the Agency shall be elected at the s'scond meeting in April of each year by the voting members to serve for one year". There was general agreement to this change. ,,~) \t.... Chairperson Garvey pointed out she had recommended omitting language regarding the presiding officer calling to order members of the Agency, deciding all questions of order etc., and stating the questions as these are covered by Roberts Rules .of Order. Her recommendation also eliminated a sentence recommended by Member Thomas' recommen'dation regarding "normally memhers of the public shall be allowed to speak", It was agreed the last sentence of Rule 1/1 be: "Members of the public shall be allowed to speak". ' Rule 1/2 . . Rule 1/2 refers to an Executive Director hired by the Agency. Member Fitzgerald questioned a provision ;n Rule 1/2 tl1a t the Executive Director shall establish staffing. He felt this implies the Director has a staff and he questioned to what degree this would be true. Chairperson Garvey stated this would mean in the future if there needs to be more than one person in this department, the Executive Director would be able to hire staff with the approval of the Agency. Several members emphasized that any staff would have to be 'approved by the Agency prior to the Executive Director being able to hire them. Member Berfield questioned the requirement that the Executive Director be at all . meetings as her concern was that if the Director were absent, the meeting would not be able to be held. Member Thomas stated that Rule It1 provides for business to be conducted as long as a quorum is present. {' :' ",". minCR05a.93 2 5/6/93 , , r , <, , ~~ " , .', , .:':.t , ' . HI ': J . l' , , , : , , } , :.'" 1, " ,I ,c, C'\ Member Thomas questioned the Chairperson's recommendation to eliminate the requirement for two'majority votes in order to fire the Executive Director. Chairperson Garvey stated it was felt,that if there was no support for the Director continuing, why go through two . votes. Member Deegan pointed out that they needed to add by a majority of the voting members of the Agency rather than just a majority vote. Rule #3, In Member Thomas' recommended rules, the City Clerk was to serve as the secretary for the agency. Chairperson Garvey's recommendation was that this rule be omitted as the previous rule provides staffing for the Executive Director. Member Deegan felt it was , important to have the rule as it specified ,minutes to be furnished and some procedure. Chairperson Garvey recommencJed adding this to Rule ItG. Member Thomas felt it should be more finite than that and Member Deegan agreed they were separate issues. It was agreed that references to the City Clerk being the secretary would be removed from, this rule. Rule 114 C' " ) l:,' Member Thomas' proposed Rule 1/4 had to do with motions being made and seconded before debate. Chairperson Garvey had recommended omitting this rule as it is covered in Rule II 14 and the 'needfor three votes is 'covered in another rule. There was general agreement to omit Rule 1/4. Member Thomas expresse,d a concern regarding Rule IIi 4 in the Chairperson's recommendation only allowing votes on agendaed items and he requested that when they got to Rule 1114, this be clarified. Rule 115 Member Thomas' recommendation had required thot a copy of resolutions be furnished , by the Clerk to all city departments concerned. The Chairperson's recommendation was to omit this rule as it was felt this was a matter of course. ' Member Thomas felt the procedure needed to be established and this could be changed to have the secretary of the Agency providing, the copies. Member Fitzgerald expressed a concern regarding the City Manager as the one who de'als wi,th department heads not the , Executive Director of the CRA. ,Member Thomas emphasized he wanted to make sure there was some legal obligation to notify the city departments of actions that affected them. The AttornElY pointed out that action i~ generic and would not necessarily be by resolution. There was agreement to change Rule 115 to read, "A copy of all minutes of each Agency meeting and each resolution when passed shall be furnished by the Executive Director to the City Manager". l., .minCR05a.93 3 5/6/93 j, '!" :'~\~~;{j: : ~ t~.. ~~ ~ ; 1-:j - ~~' " ' .~-! ~: ,~:, "\ , , .- . , " '~ '. > ' .' ( '~'. . " , ~ \' , . T 'iT.' . ,,' ',> " . ,".~ r C', " Member Deegan requested that the remainder of the rules be continued to the next meeting as time was getting short and he wished to discuss the item of the Executive Director job description. The Attorney indicated he would provide the revisions to the first five rules. ITEM IV. . Executive Director iob descriotion & C1ualifications Member Deegan stated the job description was very well written and commended.the City Manager and the Human Resources Director for their effort 3. He requested the following , be added to the end of the first sentence. "with special reference to'the approved downtown development plan". Member Fitzgerald expressed concerns regarding the wording in the first sentence, "and around the central downtown business district". The Executive Director stated it could be r~phras8d as a subset of the CRA. , ' Member Thomas recommended to change it to'5tate "the eRA district". There was agreement to change tt18 first sentence to read as follows: "Plans and implements programs, poticiesand procedures relating to the rehabilitation. conservation andlor redevelopment of specifi'c areas in the CRA district of the City of Clearwater with special reference to the approved downtown development plan II . , , (\ j; , ~~, Under typical tasks, Member Deegan requested in the sentence requiring the submission of an annual budgeti there be added a requirement for an annual list of objectives. This sentence would read: "prepares and submits an 8nnuallist of objectives and budget to the eRA for its operation". Member,Deegan also requested tl1at in tile next to the last sentence which requires the Executive Director to maintain an updated listing of eRA property'and finances and submitting quarterly financial reports, that performance reports be required as welf. This sentence would be changed to read: "maintains an updated list of all eRA property and finances and submits quarterly financial and performance reports and asset and Iiabi.lity listings to the CRA". Member Deegan requested that tile last word of the last sentence of Section B, Education, Training and Experience, be changed from "required" to "desired". ThiS sentence would read: "Considerable experience in community redevelopment programs desired". He felt this would not eliminate individuals who had development experience but not in the public sector. The Executive Director questioned if the Agency was now satisfied with the job description and there was general agreement. , ' ,Member Deegan recommended setting the salary for this position at 50 to 70 thousand dollars a year. Member Thomas indicated he would prefe'r an incentive based salary rather than fixed and he would like to see bonuses for performance. , it t ~. 4 5/6/93 minCR05a.93 fI . , <. J, , ,,': ".,;.r~'\fi1/~"/>.1'.I(;/i."""'j:"'.t_:';"<I': .,.4,' 1". ",.~ I. , ,.It, ' f'lo.l:r ...I~.' .....' ~J . ,1.,-; .' /... ',.'. C ~"l"~t f'~ ~I~);" t'''','~ ~,L, '. '0' q C ,'...,. I ,.' '~ ~?~!',?~~?);i",',~~<' ," '. " '," ,.,'. /, J " :';,": '{" ~.. ';. : '.: .' '. ~ . , .' , ',' ~ '. ,I I " .' r' ',. .' , , " rti~!,,~;,:'~t,;:~:;'~:i::,,:." ::. '~' f"." \, ' I .:t ,:' " ' . , ~~,,;I~,,~'i"'~'~ ie".. .~,. ", I ii' . {t:!tl":Fi;':;'t,':"J,:,i:,,'," ," , )" '" ., ' I I , .' I "', ' ',' .'" 'l~.~~'~ :';:'. ~\'" : O~~. ,~',,'..: ':~$\ 1'\ ;:.....h~J:" i'.: ,',~(, .;:. , \.~I. '".~~'~"''''(''~.'o. '{I~.j.f'o,.'''''~'' ~'t' . ~ &~..~...t"'\>'''1', ':;;...JOi"~L"~~:~ti,t,j".tPY:::-",\I/ '/ ,"?:- i, rM';I;;}i~~:~t.:.~..1"';"~.'., ":Ff~" ;.,.~.: {J;",..',\/f.';.J' '."1r.. :..,.;,.. '. > I' , , 'I ': "'> I", ,,' ,I , , , , " .) " , " '.' , " '. '> '. , , . . '. ~: ',:., ~c, -L 1 J I' .,' '" ,":'. , , . , ~ C\.,_,'.> . ., ' Member Deegan questioned whether this would be in addition to the annual salary and Member Thomas indicated he 'felt this should be included with the salary, Chairperson Garvey recommended the Executive Director be hired at a fixed salary for the first year and , renegotiated after, that time., Member Deegan felt this would be unfair. MemberDeegan felt the language could be 50 to 70 thousand dollars including base and incentive possibilities. Member Deegan moved to approve the drafted job description as amended and the salary range of 50 to 70 thousand dollars, including base and incentive possibilities. The ,motion was ,duly seconded and carried unanimously. ' ITEM V. - Business Incubator Report - Continued to 5/20/93 , ITEM VI. - Adiournment: The me~ting adjourned at 5:35 P.M. ; , . ' ;, itf~ ~ A~TEST:~F- E ~ . See tary , , . , ',,' t j :J! r , ' , ' , " , ' I' :.,'(:':J: >' ~/ , ' minCR05a.93 5 5/6/93 , " , '