11/16/1992 (2)
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CITY COMMISSION GOAL SETTING MEETING
November 16, 1992
The City Commission of the City of Clearwater met at the Clearwater Community
Salling Center, Monday, November 16, 1992 at 9:00 a.m., with the following members
present:
Rita Garvey
Richard Fitzgerald
Lee Regulski
Sue Berfield
Arthur X. Deegan, II
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present:
Cynthia E. Goudeau
City Clerk
The Mayor stated this meeting was to begin the process for goal setting and she
suggested the Commission use, as a starting point, the citizen survey which indicated the
main Breas of concern are downtown revitalization, traffic congestion, crime and drugs.
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Discussion ensued regarding the purpose of the meeting with opinions being
expressed that there was a need to provide the City Manager with some guidance. There
were concerns regarding being too detailed in direction to him. It was also stated there
needed to be long term and short term goals with the short term goals being for fiscal year
94.
A suggestion on how the process should work was distributed and consensus of
the Commission was to first identify all the issues.
The following listing was developed:
l. BUDGET ISSUES
Millage rate
Continuity of Specially Funded Programs
Maintaining Service Level
Budget Process
Government Efficiency
New sources of Revenue
Health Care costs
Size of City Staft
Special Event staffing by Police Dept.
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II.
DOWNTOWN ISSUES
Bavfront Development
Revitalization of downtown
New City Hall/ Community Room
State Road 60
CRA
Public/Private partnership
East End
Ordinances re sidewalk cafes and musicians
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Ill. TRANSPORTATION ISSUES
Traffic Congestion
High rise Bridge from downtown to Island
Mass Transit
Beach Trolley
IV. ENVIRONMENTAL ISSUES
Recycling
Water Supply
Dunedin Pass
Storm Water
v.
NEIGHBORHOOD ISSUES
Redevelopment of the Beach
Sand Key
N. Ft. Harrison area
Countryside Community Center
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VI. RECREATION ISSUES
Level of Parks and Recreation Service
Connector trails to Pinellas Trails
vn. ADMINISTRATIVE ISSUES
Training Employees on how to deal with the public
Concentration of fire/ems/police response to accidents
Goal, policies and rules of the City Commission
Sign Control
Code enforcement. housing and property maintenance
City property back on the tax rolls
Review of City Codes
Stop proliferation of tax exempt properties
CM/CA evaluation process
Charter Review
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VIII. STATE LEGISLATURE ISSUES
Legislative Delegation
Enclaves and Annexation
IX. LIBRARY ISSUES
Library Cooperative
Main Library
X. INCREASE AFFORDABLE HOUSING
XI. ECONOMIC DEVELOPMENT
XII. CRIME AND DRUGS
XIII. PENSION PLAN
Review of Plan as a whole
Disability Pensions
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Discussion ensued regarding the budget with particular concern regarding the
budget process. Commissioner Deegan expressed a desire to have a new process in which
as part of zero based budgeting, the Commission approves funding for projects. not line
item budgets. An overall bottom line budget for the department would be approved and as
long as the department stays within that budget. transferring funds from one project to
another would be at the discretion of the Department Director and the City Manager.
There would also be an understanding if new programs were desired for which there was
no funding, requests for these new programs would have to wait for the next budget
cycle.
Concerns were expressed that this process would not allow the Commission to
provide input regarding priorities and how they would like to see the projects implemented.
A concern was also expressed that this may lead to over budgeting in projects in order to
have funds left over for new programs.
A suggestion was also made that the format of the budget be changed to include
revenues and expenses in the same location in the budget.
Concerns were expressed that this would be difficult for those departments in
which the majority of their funding is from ad-valorem taxes. How to determine how
much of that tax is going to which departments would be a problem. It was stated the
taxes did not have to be allocated but just showing whatever revenues come into the
specific departments.
Questions were raised regarding whether or not Commissioner Deegan would be
willing to pursue examples of the budget processes and formats he is recommending.
'Commissioner Deegan indicated he would be willing to work with the City Manager
on this.
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Discussion ensued regarding what position the Commission wished to take on the
millage rate in order to provide guidance to the City Manager. Concerns were expressed
regarding addressing only the millage rate and not service fees, as well. Ouestions were
raised regarding whether the service level should be addressed at this time.
Discussion ensued regarding level of service with concerns being expressed that
education regarding service was needed, as an example, in recycling, where it is
questioned whether or not it is a reduction in service to go to once a week garbage pickup
if a recycling pickup is added. It was stated there are other areas in which efficiencies
could be applied, such as once every two month meter reading as opposed to once a
month. It was emphasized the citizen survey indicated the citizens are pleased with the
current level of service and do not wish it to be reduced.
Discussion returned to the millage rate and it was indicated the guidance should be
to strive to maintain a maximum of the same millage rate and to reduce it, if possible.
A concern was expressed that other issues should be,addressed prior to addressing
the millage rate.
A question was raised regarding assessed value and it was indicated the budget
does use a projected assessment of property. It was stated the intent was not to have the
miUage rate raised and if possible, to lower it.
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It was the consensus of the Commission that there was no direction to be provided
to the City Manager at this time.
It was requested another meeting be set and between now and then, the
Commission look at all the issues that have been listed and to come up with what they
would consider to be the results wanted on each of these issues.
The City Clerk will prepare a listing of the issues noted by the Commission and
forward them. It ~as the consensus of the Commission to bring their calendars to the
special worksession of November 17th in order to establish the next meeting date.
The meeting adjourned at 12:15 p.m.
ATTEST:0~ 1
, Ci Clerk
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