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04/23/1984 , , ".., . . I, " ~ \0'. .' .' -: l '.. . .'~ .,. .. * * " I' ",:,8 \ AGENDA CITY OF CLEARWATKR PARKS AND REalEATION 1\OARD Ml~KTINO APRIL 23. 1984 / ,,: J " I,' ~ ~. , ::+, ' 1. ~'P'P.rpval of Board t1!!!.\!..t,es o~f_~nd..'t)'.LJ!!.r..c.JlJ.6-L.J..9...8_4.. 2. lleports: a. ~r. Larry Do~d - Mr. Dowd is Superintendent of Recreation Facilities and will inform members of work and programs within his division. .,~~, " ..: . b. Coo~r'B Po1n~ - Members to be updated on Atatus of project. c. !taYfro~t Redeve....1opmen,! - Update of information. d~ Memorial Cause~ay' - Proposed landscape plan for medians on Memorial Causeway. 1iCC'-' .;, '.",~.< ~ ; '. .~ '1'; ~~ . . ,,~,' .' . , ~:.\,' . JJ,,:.i. ..' e. Capital Improvement Pr,oiec,t}i - As agreed to at the last meeting, members to rank their recommendations for Capital Improvement Projects for 1984/85. :' f. R;esponse to Board Member CoJDll1ents - Memorandum regarding Marine Advisory Board) Clearwater High School students supporting Cooper's Point, Basketball nets. g.. May Board meeting - '!be 4th Monday in Ma~ is Memorial Day. , Discussion on Board meeting date change. h. Other Reports , 3. .Comments by. Board MembJ!!! 4. Adjournment ,\ " *' *' * tr 1\' :i:"C' I.. , !..;., . I ~~:' .:1. CITY OF CLEARWATER ... PARKS AND REatEATION BOARD MINUTES -------..------..... -,------ /....,-' / April 23, 1984 A \ nlC regular meeting of the Parks and Recreation Board waD held at the City Hall Annex at 10 South Missouri Avenue, on Monday, April 23, 1984, at 7:30 p.m. Members preBcnt included Co-Chairperson Diann Schultz, Mr. Alison Fincher, Mr~ Eric Ford, Mr. Murray Fuchs, Dr. LaMar MacNutt, and Mrs. Jacquelyn Tob1,n. Co-Q1airperson Charles Wood, Mrs. Nancy Morgan, and Dr. Ira Berger were unable to attend. Hr. Ream Wilson and Mr. Larry Dowd were also in attendance. Corrected 5-21-84 by Board Mr. Fuchs made a motion to approve the Board Minutes of Monday, Harch 26, 1984. Mr. Ford seconded the motion, which passed. Mrs. Schultz introduced Mr. Larry Dowd, Superintendetlt of Recreation Facilities, who in turn explained the workings of his Division to members of the Board. He diatributed to each member a typical week's schedule of all athletic facilities and explained how various using groups are scheduled. Also, members received a copy of "Areas of Responsibility" within the Recreation Facilities Division. Mr. Dowd explained that his Division ia divided into primarily two sections. First, the custodial section which maintains all municipal park restrooms and recreation buildings, and the groundskeeper section which maintains all outdoor athletic facilities. o Mr. Dowd also explained that his division handles all rentals of Martin Luther King Center, the City Hall Annex Auditorium, and the Memorial Civic Center building. Members questioned Mr. Dowd about rates for rentals and he responded that rates are broken down according to private rentals, pUblic/civic/church rentals, co-sponsored or city-related groups. Private rentals are required to pay a $30 basic rental fee plus hourly charges. Public/civic/church groups are not required to pay the basic rental, but only the hourly charges which are $lO/hr per lights and $7.S0/hr for personnel. Co-sponsored groups pay $1 only and city-related groups require no charge. , , " Mr. Dowd said his division consists of Custodians, Maintenance Worker I's, Maintenance Worker II's, Groundskeepers, Equipment Operators, and Tradesworkers. Tradesworkers get involved in building type projects, including the installation and repair of playground apparatus. ,Mr. Fuchs asked if activities are planned for athletic facilities involving adults, and especially, senior citizens. Mr. Dowd responded in the affirmative and mentioned shuffleboard, lawn bowling, horseshoes, plus senior citizen softball activities, etc., that take place on athletic fields. Mr. Fincher asked if the Phillies aet specifications regarding maintenance of Carpenter Field and Jack Russell Stadium.. Mr.. Dowd responded that specifications were not established, but,that the Phillies send down three groundskeepers ahead of spring training to assist with special type maintenance programs, including the preparation of pitching mounds, etc. He explained that 800 to 1,000 yards of dirt 1a brought in each year at Carpenter Field because the 'facility was originally built on a dump. Mr. Ford expressed concern about golfers hitting balls on athletic fields and taking divots from the turf. Mr. Dowd said this is a problem, but it is not easy to eliminate. e -1- '" , ~ lJ ........- ~ . - Hr. Dowd explained that after the Phillies leave Jack RUBsell Stadium. 1the infield sod is removed in preparation of the field for the Clearwater Bombers. After the Bombers leave, sod is replaced in time for the Minnenota Twins and then again, the Philadelphia Phillies. He indicated that major projects are currently under way, including the renovation of one good softball field to be located at Ray Green Field with one corner of the park to be developed as a passsive area with trees. He indicated this field would be well utilized and that the passive area would be an asset to the surrounding neighborhood. He also explained that the City Commission recently approved the tranofer of monies for the renovation of the Dourt Street field. Like Ray Green, this will include removing all existing weeds and other growth, and re-spr1ssing. Playground apparatus is currently being installed at Marshall Street Park and renovations will be scheduled for Chesapeake Park. Mr. Fuchs asked about vandalism and whether or not it is a problem. Mr. Dowd responded that a task force has been formed in the city and that they will be meeting with the Police Chief to discuss efforts that might reduce this pro blem. Considerable discussion ensued between Mr. Dowd and Board members regarding activities of the Recreation Facilities Division and, when finished, Board members thanked Mr. Dowd for his attendance and explanations. Co~per'~P~~ - Mr. Wilson reminded Board members of the meeting to be held in Crystal River on May 9, from 3:00 to 6:00 p.m. Mr. Fuchs mentioned that many people from Clearwater will be congregating and leaving for Crystal River from the Clearwater Mall. . ~axf~ont Redevelopment - Mr. Wilson informed members that he recently attended a meeting with Mr. Charles Wood and the Dayfront Planning Committee. He said Mrs. Wray Register has done an outstanding job in chairing this important committee and tlmt the consultant is currently working on various proposals. He stated the Parks and Recreation Board would have an opportunity to review proposals and to indicate their favor or disfavor with various phases. Hopefu1.ly, many concerns and improvements could be ac.c.omplished so that strong general support would exist for a bond issue in the fall. Memorial Causeway - Mr. Wilson explained that the City Commiosion, on May 3, will be considering a proposal submitted by the Clearwater Beach Association for the re-la.ndscaping of the medians on the Memorial Causeway. He said he has been asked to prepare annual cost estimates for exising landscaping as compared to annual estimates for maintaining the proposed landscape materials. The proposed plan will result in considerable manhours being saved because of the elimination of shrub beds, but that additional hours will be added for the preparation and planting of annuals. Annual maintenance hours are estimated to be very similar for existing and proposed landscaping and the flowers are important in the proposed scheme because of the color they would add to the Causeway. Lry comparing existing and proposed landscaping, annual costs ,for personnel and e~uipment will be reduced slightly under the proposed plan, but materials, e8pel~ially for the purchase of annuals, will be increased. Presently, the City spends approximately $47,000 a year to maintain the medians and the estimate for maintaining the proposed landscaping will approximate $49,000. Therefore, since annual maintenance costs will be approximately the same, and since moniea for acquisition and installation of plant materials will be raised from the private sector at no cost to the taxpayers, Mr. Wilson said he is recommen~1ng in favor of the proposed plan. -2- " >:'," ,'" '" :" , ,'," ',:\,:: ,l"it:;;; ~'::, .-' ,;:'/ Fr..'~'\:i;;;:""i,,:: \':>'/,:,!:;::' ~\:;': \(: ,'\ i: ,; :~,-,,}:\;, "::""H~:;:;!;t;':~"\/J):;::"t';:~;:::/~ri',;i";'";::':;;',S:';, {,:.: " , "d'~ ".I, , ,'" ,,' " , ,'\' " ",,',,' ~," ,I , ','. ,j . . (j) , , I" l '," ( I J' \ ,'... i 1 , (, '~ . ,. '\' I .''":i:'::'i',<;;':"I.,..'::: :,:';:,::. :;\.',::,:,':'-,:;":'~;''':'f''':/::;~';,;,><''~,::::'~':/. ':;>,.','L".:;:.',', ,,<,.; ; ,'" ":I." ,," , :,~,:',::-' ".," ,\ '1..(.'1':' ',. '":1,, , ",' '" ".[ ":\'/"'1.:'" "'....' I ' , , ' " ) ,', ,. .. I "" "..' ....r , " :":,: .. ,. ,[ ,i;lt,' ,,;,~,,, "i;::;'iJi':',::','f;:Y;':' .,':;, >',;, ,;;;:, , I ,'::;:'.:",,/,' '::'" ::-:,'" , " , " . ,,' , ':',,:: .;,_,\,"~';: .':" "",''/'' "."":,:(:"....j;::'t'.::,,,:}r;~:,',,<\g,::,;,;.~~" .,:;," ','., l:':'" ", , '.' ! i ;. " :... '," -" 'f ,', ' , j "I' " -; ,~. ': < ..' : ~ . (~ , .,~ , I , c' l: ~ <' ',. .. f , '.,' ". ,:' ',' ( ,. ',r./}'I;~ ' ~"~ . , I, . ~; '" . .' \ f . I.,.:.':.... ,.:::,'.\; ',..:,:I',~;,<...:.::~.;,,'.~ :.,:...,..',l..,..~..... :~..~:-.:.:.'....~,,:, ,'~ :.':'("::,:;".-::::':-:.',,~..,, :.,.:,:J:, '.:~.':::':.,:':~:'.. .. ..... ~ :"0 .. Generally, Board members felt that the beautification of the Causeway is a good idea. Dr. MacNutt and Mr. Fuchs expressed concerns about the fact that people may be interested in the beautification now, but might not be as active 1n the future. Mrs. Schultz responded that the Beach Association has been in operation for Many years and that they have always had a sincere interest in the Causeway. Items mentioned by members regarding this subject included; 1) Dr. MacNutt expressed concerns about the effects of freeze on some of the landscape material, 2) members felt the renovation of the medians might generate an interest and need to improve the landscaping on the shoulders of the Causeway, 3) if Oleanders were used, would signs warning people about their poisonous affects be required, 4) landscape materials should be of low maintenance varieties, and 5) wtldflowers might be considered for the shoulders. Mr. Wilson said wildflowers have recently been planted at the new Cliff Stephens Park and that they are beginning to germinate. Further, he indicated that Chris Cowles (City Forester) and Charles Dray (Landscape Archited) are currently looking at materials that might be used on the shoulders of the Causeway. Mr. Ford made a motion to approve the concept to improve the causeway as proposed by the Clearwater Beach Association since funding for acquisition and installation would be raised by the private sector. Mrs. Tobin seconded this motion, which passed. Capital Improvement Projects - As agreed to at the last Parks and Recreation Board meeting, members assigned priorities to proposed Capital Improvement Projects for the 1984/85 fiscal year. However, priorities were assigned only to those projects which would require funding from the General Fund. With this understanding, the following projects are listed in terms of priority and numbers of votes received from Board members. Each Board member had five votes, with first place votes counting five points and fifth place votes counting one point. 1. Tennis Court Resurfacing 16 points 2. Eddie C. Moore Complex Restrooms - 15 points 3. (Tie) - Jack Russell Stadium Seat Replacement (10 paints) Edgewater Drive Beautification (10 points) , . 4. Bicycle Trails 9 points , ' 5. Recreation Center - Morningside 8 points , . 6. Soccer Field - Norton Park 6 points . 7. (Tie) - Clearwater Beach Recreation Complex ," Handball Court ( 5 points) " Countryside High School Recreational Lighting ( 5 points) 8. Moccasin Lake Park Photovotaic Panels & Fencing 3 points 9 Cultural Arts Workshop Addition - 2 points 10. (.Tie) - Ray Green Ballfield Renovation ( 1 point ) Court Street Restrooms ( 1 point ) e ~ . . : '.' ' At this point, Mrs. Schultz expressed a concern to members that the City needs to look toward General Fund monies to be expended and allocated for Parks and Recreation Capital Improvement Projects rather than relying solely on impact fees. She felt this is a requirement that should be met according to the ordinances and court cases. Members discussed this item generally and agreed to place it on the agenda for the Board meeting in May. -3- '-- . - Mrs. Schultz asked members if they had receivc<l a copy of Mr. Wilson's memorandum that was sent to Mr. B111 Burchfield regarding the boat ramps, Youth Maritime Center attendanceo, atc, which was infortllation to be provided to the Marine Advisory Board. She complimented the information nnd asked that members receive a copy of the memorandum. n Respons~2-Board Member COlDJIlen~s.. - In addition to the memorandum aent to the Harbo~aster, Mr. Wilson explained that Mr. Steve Gerakio8 uf Clearwater High School will have approximately 25 to 50 students attending the Cooper's Point Hearing in Crystal River on May 9. Further, in accord with the request of Mrs. Nancy Morgan, Mr. Wilson had an example of basketball nets which have metal covered by fabric, resulting in a longer life. He stated this net costs approximately $2.99 compared to regular basketball nets of $1.85. However, the new nets are worth the extra dollar since they laat considerably longer than those without metal. The department will be purchasing the new type. May Board Meeting - Since t~~ regular Parks and Rec~tion Bo~'i .meet!.1!&.. scheduled for May falls on Memorial Day, members agreed. ~ change the .Electing to Monday, May 21. Other Reports - Mr. Wilson asked members if they l~d received copies of invitations to the dedication of the Cliff Stephens Park. Members responded that they had. Further, Mr. Wilson distributed copies of the Parks and Recreation Department newspaper which explains department programs and which will be distributed to the majority of homes in the City limits. ,qomments by Board Me,J!b,~ - Mr. Alison Fincher - Complimented the presentation of Mr. Dowd and appreciated the information relative to Recreation Facilities. . Mr. Eric Ford - Also complimented the presentation of Mr. Dowd and felt the Parks and Recreation Board might need to become more involved in identifying areas of Clearwater where recreatin needs exist. Mr. Murray Fuchs - Informed members of a picnic his homeowners association is having at Moccasin Lake Park on Sunday. April 28. Dr. LaMar MaCNutt - Expressed his appreciation to Mr. Dowdle presentation and felt the Board should become more involved in presenting Parka and Recreaion needs. . , Mrs. Jacquelyn Tobin - Indicated that her thoughts were expressed by other members. " Mrs. Mann Schultz - Asked Mr. Wilson about the "Letter to the Editor" regarding the restrooms at the South Beach Pavilion. Mr. Wilson responded that the Parks and Recreation Department does not supervise the restrooms at the South Beach Pavilion, however he understands action is being taken. The restrooms are extremely busy and difficult to keep clean since they probably receive as much traffic as any restrooms in the County. Mr. Wilson understood that the restrooms are cleaned by the South Beach Pavilion employees several times a day. Further, Mrs. Schultz asked whether or not the City Street Tree Program is still in operation and a~ked that a report be given at the next Board meeting. Mr. Wilson responded that a report would be prepared. .~ .. There being no further business before the Board, the meeting adjourned at 9:45 p.m. -4- , ;',..~ ',' ':~ I" .' I " ' '..", . ",: :'," " ',' ",':':,': , , ,..., ' ,\, .. " '.",: '" " ,"/, f :: ,:_,~",,~:.: ~ ,,', ' ,,,. : ,.'...."" ,;' :' ::. "',:;',; '", , "., '. ' ' 1;' I ' ,,<. """" "', """.: i';,..,i,' ", ", ".-, "', ,':'" '.. .'; ';')' '\:::".>' '"'.:.;,, : :.::: ii': '~'.:::-', ;.': ," ',' . ", i, i'; , ,.'.;,' ", "', """ . ..," , ",;,:, ',L .. .. , .. ,,! '{ 1",,'" ",,,,' ': .,....' ,"",', ,; "'::: ' , .,"", :'<>,',::.'! 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