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01/23/1984 l'; - . t,':: , , ,!,: .~. " I ( : ! :i PARKS AND RECREATION BOARD 1,,0 ~ri' ~ . 7' . ~. ~. '.' AGENDA JANUARY 23, 1984 1, ~.:.~ :.~ . 1. Approval of Board Minutes for Meeting of November 28, 1983. ::2. Mrs. Nanc,y Pappas Mr'. Fuchs asked that Mrs, Pappas be allowed to speak to the Board regarding the Memorial Causeway. ,:~ . ,,' \.. (~ ~.: r: : .~ ~. . " ';.. " \u.\ 'I~:;, : ~. "1;.. , ~.. h r;,'", ' -... .' 3. ,Reports: a. Responses to Board Member Comments j~ ,; , 1. Youth Drama Budget - Comparison last year's ,budget 2. Cooperts Point - Status Report of this year's budget to ~~~;::::< I :;.::':::'/ . j'h":, " ..)~>', .', " ,:\', . :.: ; ~;~\::<. ., ':':.:' ,. '. l~:~ :'~.,. <' ~j(0'" Wi+:'"",: "-:,~: &"\,~':;: '. .' '..,: " '.' , ., ~~::;:":q" .,....' 5; \1\~"I~"~ . , I jl7.>'.~ ',:..T Ni[; :,,' ~~;~,;,' ",q, +-'" . .. ,. ,,::.' . b~ crest Lake Park - Status Report relating to lake renovation , ',,' and ducks. + " ~ . \ ' , . c. Plumb,House Information to Members regarding the relocation of the Plumb, House to Ed wright Park. d. citizents Choice Amendment - Members to be: informed as to 'budgets being submitted by the'Parks and Recreation Department in respect to 'Proposition 1. e. Other Reports '4. ,: Comments by Board Members Adjournment " . , I , .. " " ~iie ~;H': ~.~".' ~ ~ . . )"p,' , j t&.;;.: ., Jr.,;:".:. :l~!\> ," , }~:~~\ '::- ~'''' . (Y::"" ' l.~iit/:\. \ , . ffi~:1T:::;':: :':': ':':;(:,'\.::':,:i\':;, ;',,',~ <,:':~ .,.'::,: ....: ;" . ' \,:::;:~' , ' , " ' ", ., "'" " ',+.. ' , , -j . ',. " I 'I' '.' ...... CITY OF CLEARWATffi PARKS AND RECREATION BOARD MINUTES .- .---- .jAN'iii\Rvi.i;-i9-04 h u____ ~ The regular meeting of the Parks and Recreation Board wos held at the department offices. City Hall Annex. 10 South Missouri Avenue. on Monday, January 23. 1984, at 7z30 p.m. Members present included Co-Chairperson, Charles Wood, Hr. Hurray Fuchs, Mrs. Nancy Morgan, Co-Chairperson, Mrs. Diann Schultz, Dr. Ira Berger, Dr. LaMar MacNutt. and Mr. Eric Ford. Members Mr. Alison Fincher and Mrs. Ginger Mcquigg had called the office and were excused due to work responsibilities. Hr. Ream Wilson was also in attendance. Hr. Fuchs moved that the Board Minutes for the meeting of November 28, 1983. be approved. This motion was seconded by Mrs. Schultz and passed. Mr. Fuchs explained to Board members that Mrs. Nancy Pappas was unable to make this Board meeting due to her having to attend another meeting at the same time on Clearwater Beach. Mr. Fuchs said that Mrs. Pappas had planned to speak to members regarding Memorial Causeway. Mr. Wilson explained that he had met approximately a month ago with Mrs. Pappas and Mr. Jack Siebenthaler, Landscape Architect, concerning a new landscape proposal that might be made for the medians on Memorial Causeway. Mr. Wilson explained Mr. Siebenthalerts landscape plan and indicated that it would result in a more attractive landscape program than what presently exists. Present landscaping has been on site for many years and a hodgepodge effect has developed, with no continUity. The landscape plan submitted by Mr. Siebenthaler would be of low profile and continUity would be expressed between both bridges. Mr. Siebenthaler had volunteered his services to present the design to the Clearwater Beach Association, which in turn is interested in recommending a program. This subject will be discussed more in the future and members will be given an ~ opportunity to ask questions regarding the beautification. The proposed plan ~,~ would add color to the Causeway by the way of annuals and flowering trees and mowing would be made easier since considerable groundcover would be used and cr!ss-croBs mowing would be eliminated. The proposed plan would require substantial edging along the curb and interior portion of the grassed area. Mrs. Schultz asked as to whether the Wedelia groundcover would survive freezes as we recently had in the city. Mr. Wilson responded that plants should be freeze and salt spray tolerant but these are types of questions that could be asked as the plan is developed and formally proposed. CUrrent thinking from the Clearwater Beach Association is to possibly experiment in one median with the proposed landscaping and to evaluate it for a year. At that point a decision might be made as to whether to continue the plantingB in other medians. Dr. MacNutt quesioned whether the proposed plant materials would survive the harsh traffic conditions that exist on the Causeway. Since Mrs. Pappas was unable to make this meeting, members indicated their desire for her to attend a meeting in the near future. Response to Board Members' Comments - Mr. Wilson advised Board members that the budget for drama activities in the city is $29,192 as compared to .28,605 last year. This being the case, 'there has been no reduction in drama activites for adults or youngsters from last year to this year. ;I~"';"\ \r.i Further, Mr. Wilson distributed information on Cooper's Point to Board members for their information. Members were informed that a large contingent of City officials, as well as other local officials, attended a meeting in Tallahassee to promote the state purchase of Cooper's Point to preserve it in its natural state. The information passed to Board members included facts about Cooper's Point aa well as blank petitions that might be signed. -1- ~ (J 'rtm" o Members indicated substantial interest in Cooper's Point and asked numerous questions. Further, Mrs. Schultz indicated that the tlC.A.R.L.u committee would be reViewing various properties around the state to be considered for state purchase and that the first evaluation and cut of properties would be accomplished in mid-February. This being the case, Mrs. Schultz moved that the Clearwater Parks and Recreation Board host a public meeting on Cooper's Point, at which time a film on the property might be shown. She also suggested that Jim Sheeler of the Planning Department be asked to attend this meeting to explain the status of Cooper's Point in an effort to make the general public more aware of this important piece of property. Members also Bsked if Mike Kenton could attend this meeting since he is very familiar with Cooper's Point and has expended considerable effort on the project. Board members approved Mrs. Schultz's motion ann asked Ream Wilson to confer with Jim Sheeler about the availability of the film and to coordinate a public information meeting on this subject with Diann Schultz. Possibly. if the property survives the first cut, the meeting could be arranged for the latter part of February. Hr. Wilson would also check to determine the availability of the Annex Auditorium to serve as the meeting site. Crest Lake Park - Mr. Wilson informed members that the Public Service Division~s-C;l~l-ng-growth around the west and north banks of Crest Lake. Further, they will selectively remove other vegetation along the eastern bank. Work by Public Service'is anticipated to be completed within the next week or two. Members indicated that the renovation project looked good and they looked forward to the lake being refilled once the vegetation was removed. Mr. Wilson also informed members that a person has been contracted with to remove the alligator/alligators from the lake and to relocate them to a more appropriate site. Further, the general public has been notified of the fact that the duck population would have to be reduced and interested persons who owned properties outside of the city limits could contact the department 1n the event they wanted to relocate some ducks to their private properties. Otherwise, a good portion of the duck population would have to be humanely destroyed. Plumb House - Mr. Wilson advised members that the Plumb House has been successfully relocated to Ed Wright Park and that repairs to the structure should begin in the near future. Dr. MacNutt asked as to a timetable for general public visits to the house and Mr. Wilson indicated that this would depend on the schedule for renovation by the Historical Society. Citizen's Choice Amendment - Mr. Wilson informed members that all city departments have been directed to submit initial budget requests for the 1984/85 budget year by February 14, 1984. These initial submissions will start with a "base budget", which will be only those services relative to health, welfare, and safety. Examples of this within the Parks and Recreation Department might include the mowing of grass only to an extent to where an unhealthy situation would not result, the staffing' of facilities with limited personnel to maintain city investment, the enforcement of city ordinances, etc. NUmerous recreation programs and other non-health, welfare, and safety programs would not be included in the base budget. However. in addition to submitting'S base budget, individual packages and related costs will be submitted for Commission consideration and ranking. Presently, it appears that the Parks and Recreation Department might be submitting from 20 to 25 individual packages which would include everything from increased park maintenance to resuming current levels of staffing for recreational programs. He informed members that he hopes to have copies of the base budget and individual packages 'available for Board memberst review at their February meeting. This item might consume the majority of that meeting. -2- ',.', " ,.'.," '.,\ ,'. ','<'" "::' '" /' . ',~:': " ':,' I ~,' I" .~'." > < '. J "I".' ';: .n~';'; I, ..' . ""","~' ,j', " ., ',' . <\"," ,., o '-:.../ '0 Also, as it pertains to the Citizen's Choice Amendment, Mr. Wilson distributed copiea to Board members of a fact sheet concerning this amendment and the affect it would have on the city's budget if passed. It estimated the impact of Proposition 1 on the three most recent fiscal years and shows the required revenue cut, which is estimated at 7.3 million for the current 1983/84 fiscal year. Members discussed other items of the material and expressed strong concern as to the affects Proposition 1 would have on Parks and Recreation Department operations. They felt the Parks and Recreation Department had fewer health, safety, and welfare programs and that budget cuts would be more severe in this department than in others. Members expressed a strong desire to learn more of Proposition 1 and to play an active role in helping to educate the public concerning the affects it would have on city government. Mr. Wilson indicated that user fees generated from recreation programs would be included in the revenue cap available to the city. However, he stated that monies to be received from the new Park Dedication ordinances might be considered bad revenue in that those monies by law are required to be expended on parkland acquisition or development and would not be available to be distributed among other city departments for operational costs. This being the case, less money would be available on a city-wide basis. Mr. Wilson stated that budgets are being submitted early this year so that City Commissioners will have an opportunity to become more familiar with all city services. Further, he indicated that the City Manager might propose two budgets to the City Commission for adoption, one if Proposition 1 passes and another if Proposition 1 does not pass. However. in the event Proposition 1 does pass, the city would have an option of going to referendum to determine if Clearwater citizens would want to adopt the recommended budget. Members indicated a strong desire to stay apprised of Proposition 1 and to be informed of budget activity. Other Reports - Mr. Wilson stated that he would be attending a meeting of the "Comprehensive Long Range Waterfront Planning Committee" on Tuesday, at 2:00 p.m. at the Chamber of Commerce. The purpose of the meeting is to discuss recommendations that might be made relative to a comprehensive plan for bayfront development inCluding public as well as private properties. An understanding is that consideration will be given to recommending that a consultant be secured to develOp a plan for the bayfront, taking into consideration various criteria propose4 by the committee and citizens or other local groups. Mr. Wilson said that this seems similar to the program that was established for the construction of the bandshell whereby criteria was developed by local citizens and interested architects were required to incorporate this criteria in their final plan of the bandshell. This assured a well-designed bandshell with keeeping in mind needs and interests of local citizens. Chairperson Wood was planning to attend the meeting of this committee on Tuesday but is unable to do so due to a previous commitment. Mr. Wilson asked if any other Board member might be available to attend the meeting but, although all were interested, none were available since they had other responsibilities. Mr. Wilson stated that he would attend tbe meeting and keep the Board apprised of developments as they relate to the bayfront. Mr. Wilson also stated that various division heads from the department had attended previous Board meetings to describe and explain the workings of their division. Mr. Larry Dowd. Superintendent of Recreation Faciliites, was to be scheduled for the February meeting but. because of a possible meeting on Cooper's Point, it was felt that he might be invited to attend the meeting in March. -3- . Mr. Wilson also advised Board members that he had received a phone call from Mrs. Ginger McQuigg, who stated that her work responsibilities have become ouch that she was placed in a position of having to resign her position as a Parks and Recreation Board member. Members expressed regret on hearing this news in that Mrs. Mcquigg has served on the Board for several years and has been a most valuable member. Mrs. Schultz asked that a certificate of appreciation be prepared for Mrs. McQuigg in recognition of the time she has offered the city 8S a member of the Board. Mr. Wilson stated that he would prepare a certificate and that he would contact Mr. Wood and Mrs. Schultz for signatures. Comments by Board Members - Dr. LaMar MacNutt. - Expressed his appreciation for receiving information relative to Cooper's Point and felt that every effort should be made to preserve the property in its natural state. Mr. Eric Ford - Also felt that the COoperta Point information was valuable and that the property should be retained in its natural state. Further, Mr. Ford informed members that a tournament of select soccer teams will be held in Clearwater on February 9, 10, and 11 with approximately 18 teams participating, representing the southeastern states. The majority of participants will be ages 16 through 23 or 24. He stated that the majority of activity will take place at the Eddie C. Moore Recreation Complex, the Court Street Soccer Field, and Jack Russell St~dium. Further, Mr. Ford informed members that the Tampa Bay Rowdies recently conducted a clinic at the Eddie C. Moore Complex. However, he stated that two or three banks of lights were out on these fields and asked if Mr. Wilson could see if repairs could be made. Mr. Wilson indicated that he would do so. Mr. Ford also asked if trash containers could be placed 'at the Eddie C. Moore Complex. . Mr. Charles Wood - No comments. , Mr. MUrray Fuchs - Stated that he was opposed to ducks and alligators being located in a lake close to his neighborhood. Further, he agreed with Mra. Schultz's recommendation that an attractive certificate of appreCiation be prepared for presentation to Mrs. Mcquigg. , Mrs. Nancy Morgan - Felt that this particular Parks and Recreation Board meeting was excellent. She felt that the variety of topics were important Bnd cducational~ including the Citizen's Choice Amendment, Cooperta POint, and the Clearwater waterfront Bnd causeway. Dr. Ira Berger - Felt that beautification along the Memorial Causeway is most important and that every effort should be expended to preserve Cooper's Point in its natural state. Mrs. Diaon Schultz - No comments. There being no further business before the Board, the meeting adjourned. .., ".... , ';;'f; " , -4- , " '01 /'. 'O' ~.. . "1 ~ I . . c "}.,": , ~ ',' " " " :' ' . . ! ,;:, :~\ . 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