05/23/1983
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AGENDA
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PARKS AN~ RECREATION BOARD MEETING
CITY OF CLEARWATER, FLORIDA
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tIonday,. May 23, 1983
L Approval of Hinutes of April 25, 1983.
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: :2. Reports -
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8. Plumb House
Board to consider recommendation from the Clearwater
Historical Society relative to the Plumb
House being located at Ed. Wright Park.
. Representatives from the Historical
Society will be present to discuss the
proposal.
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b. R~sp~nses to Board member comments.
1. Utility bill programs
2. Development on Island Estates
.3. National Recreation Month - June.
4.. Organizational Charts for Department Divisions.
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c. Parkland Dedication Ordinance - Discussion relative to Parkland
Dedication Ordinance whereby developers
contribute land or money for parks and
recreation purposes.
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d.. Tract 90
Board to consider a name for this park which Is
under construction.
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e~, Capital Improvement
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Program - Members to. discuss possible C.I.P.
projects. to be submitted for the'.l983/84
budget year. Outline of projects is \
attached to this agenda and members arc
encouraged to review projects and consider
priority ranking.
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., f. . Other Report s.
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. 3 ..i Comments by Board Members.
. 4. .. Adjournment
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Porks and Recreation Board Minutos
Monday, May 23, 1983
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The regular meoting of tho Parks and Recreation Board was held at the Depa~~ /
ment offices located at the city Hall Annex, 10 S. Missouri Avenue, at 7: 30 p.m. '......
Members present included Dr. Ira Berger, Mr. Eric Ford, Mr. Murray Fuchs, Mrs.
. Ginger McQuigg, Or. LaMar MacNutt, Mrs. Diann Schultz and Mr. Charles Wood. Also
in attendanco were Niss Kim Rogers, student member from Clearwater High School,
Mr. Ream Wilson and Mr. Art Kader. Guests included Mr. Mike Sanders, Dr. Raymond
Center and Mr. Ed Whatley from the Clearwater Historical Society.
Board members Mr. Alison Fincher and Mrs. Nancy Morgan were unable to attend
due to previous commitments.
Chairman McQuigg asked that a temporary chairman be appointed for the purpose
of conducting this meeting. Mr. Fuchs made a motion that Mr. Wood serve in this
'capacity.
Mr. Fuchs made a ~otion that the Board minutes of April 25th, 1983, be approved
as submitted. Mr. Ford seconded the motion which passed.
Mr. Wood turned the meeting over to Mr. Wilson for reports.
Plumb House - Mr. Wilson introduced Mr. Sanders, Dr. Center and Mr. Whatley
to the Board as representatives'from the Clearwater Historical Society. He informed
Board members that the Society is interested in relocating the two story, white
frame Plumb House from its present location to Ed Wright Park because of its histor-
ical significance. Mr. Wilson read a letter from Dr. Center to City Manager Anthony
Shoemaker relative to this Subject Which is attached to these Minutes. Mr. Sanders
acted as spokesman for the Clearwater Historical Society. Mr. Sanders informed
members that the Committee is presently meeting in the library and that they would
like to have a new permanent meeting place which would be the Plumb House if loca-
ted at Ed '[olright Park. He stated that Mrs. Plumb was the first paid schoolteacher
in.Pinellas County and the house predates 1900. He indicated that it had a total
of approximately 3500 square feet, or approximately 1500 or 1600 square feet of
ground space. Mrs. McQuigg asked why the house could not be located at the County's
Heritage Park. l~. Sanders said that Heritage Park is in the County and,that Ed
Wright Park is closer to the present location of the house. Also, he indicated
that similar structures are now located at Heritage Park and that they are looking
for. different type structures. Dr. MacNutt indicated that Ed Wright Park is closer
and thus would be less e~ensive for the move.
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Mr. Sanders stated that relocation would cost approximately $1,000 per inter-
section and that they would like to keep the cost down. Mrs. Schultz asked if the
Society could consider the finger of property at Ed Wright Park rather than the
strip of land. adjacent to the tennis courts. Mr. Wilson pointed this area out on
an aerial. Mr. Sanders ,and other representatives indicated that they could consider
this location. Mrs. McQuigg asked if use oy the Clearwater Housing Services would
prohibit visits by the general public. The answer was that it would not and that
they would be in the house so that members of the public could visit. Dr. Center
stated that the Society presently has approximately 600 members. Mr. Hood asked if
the Board could see the site plan after completion by the architect. Representatives
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from the Society indicated that this would be done. Dr. MacNutt asked about the
timetable for relocation and Mr. Sanders indicated that they would like to move
the house as soon ns possible since the present owner is interested in developing
offices on the site.
Mr. Wilson stated that, to his understanding, the City would be responsible
for connecting power, water and sewer up to the house and that the Society would
be responsible for the payment of all utility bills at no expense to the City.
Further, at no expense to the City, the Society would be responsible for restora-
tion and perpetual maintenance. Mrs. Schultz asked as to who would be responsible
for the installation of landscaping around the house. Mr. Wilson responded that
the Society would be responsible for the installati.on of landscaping in accord
with the architect's drawing after approval by City officials, but that the land-
scaping should be of low maintenance type since it would more than likely be
maintained by City crews. City crews already mow the proposed area. Further
discussion ensued regarding the project.
Mrs. Schultz made a motion to approve the concept of the relocation of the
Plumb House to Ed Wright Park based on the conditions that (1) suitable area for
fishing around the shoreline would be maintained, (2) the Society consider the
separate finger of land south of the tennis courts, (3) the Society consider the
planting of native flora, and (4) that the Parks and Recreation Board be allowed
to see and review the final site plan when prepared by the architect. Dr. MacNutt
seconded the motion which passed. Board members then expressed their appreciation
to the Clearwater Historical Society representatives for their interest in the
project and Society members expressed their thanks to the Board for hearing their
proposal. Mr. Wilson suggested that the Society prepare a draft agreement contain-
ing all responsibilities of each party and submit it with the architect's drawing.
These documents could then be reviewed by city Staff and, when approved, be for-
warded to the City commission.
Responses to Board Member Comments
Utility Bill Pro9rams - Mr. Wilson indicated that the Department no longer
.sends recreation programs out through the utility bills due to the cost and to the
fact that programs must be printed far in advance and several items such as classes,
instructors, costs, etc. cannot be solidified. Many of the programs are listed as
liTo be Announcedll because of not having sufficient information when it is necessary
to have the programs printed. He indicated that other prograMS are being prepared
for distribution at Centers, Chamber of Commerce, Libraries, etc. Members indi-
cated their preference for utility bill programs since it is one way of getting
information. into each household in Clearwater as many residents do not visit
existing recreation centers or the library. They felt these programs to be desir-
. able even though certain information might be lacking. Mr. Wilson said that he
would look into the matter.
. Develo~ment on Island Estates - Mr. Wilson indicated that the private develop-
,'ment discussed several years ago for Island Estates whereby tennis courts would be
involved for the public, is on hold and that no further action has taken place.
The project will possibly resurface in the near future.
National Recreation Month - ~~. Wilson informed members that the City Commission
will prOClaim June as National Recreation Month.
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Or9anization Charts - As requested by Dr. MacNutt, Mr. WilBon distributed
organization charts of the Department to each Board member. Ho further indicated
that each division head might be invited to a future Board meeting to explain tho
workings of his division. Members felt that this would be a worthwhile endeavor.
Parkland Dedication Ordinance - Mr. WilBon informed the members that the City
is presently looking into the possibility of revising its prescnt ordinance relativo
to the dedication of parkland by private developers. no indicated that members
would be kept apprised of this project.
Tract 90 - Mr. Wilson explained that the city will shortly bo receiving a
4 plus acre park located on Curlew Road to be donated by U. S. lIorneS. lie explained
that.this park is a part of u. S. Homes parkland dedication requirement and that
besides the land, development will also be included. Specifically, U. s. fromes
will construct two tennis courts to city specifications, an 8 car parking lot and
a retention area that could be used for soccer. Mr. Wilson also stated that monies
have been contributed by U. S. fbme for installation of playground apparatus, side-
walks, sod and other beautification efforts. He asked the Board to recommend a
name for the park and read criteria for the naming of parks as included in Reso-
lution No. 80-82. lie stated that one of the residential developments in Tract 90
is called Country Hallow. He recommended that this be the name for the park.
FOllowing discussion, Dr. MacNutt, in accord with the Resolution, moved that the
park be named nCoW1try ~lIOW Parkn. Dr. Berger seconded the motion which passed.
Mr. Wilson stated that he would further this recommendation to the City Commission
for their consideration.
ca~ital Improvement Program - Mr. Kader distributed summary sheets of all
capital improvement projects to be submitted by the Department for consideration
in the 1983/84 fiscal year. Mr. Kader reviewed each of these projects with the
Board and asked if they had any comments or changes or additions. Mr. Wood recom-
mended that existing funds for projects be shown rather than npreviously approved
funds". He felt that this would be more beneficial to members. Mr. Wilson stated
that out of the six priority projects recommended by the Board last year, four
were funded. However, he advised members that capital projects submitted by the
Parks and Recreation Department will be competing for limited dollars with projects
from other City departments. Funding capabilities will be limited. Mr. Kader
stated that the capital improvement project requests will probably be submitted to
the bUdget office within the next week. .. However, he stated that hearings with the
City Manager might not occur until after the June meeting of the Parks and Recreation
Board. This being the case, members suggested that they be allowed to review the
projects and to recommend top priorities at the June Board meeting. Mr. Wilson
stated that this could be done. However, in the even~ budget hearings are set
with the City Manager prior to the June Board meeting, Miss Patti Phillips will
contact each Board member by telephone to secure their top five priority ~ankings
of projects. The first priority of each Board member will receive 5 points, the
second 4 points, etc. The highest five priority projects will be relayed to the
City Manager for his consideration. Considerable discussion ensued between Board
members regarding the merits of each capital improvement project. ~1r. Wilson re-
layed the priorities of staff which were those projects necessary to improve exist-
ing facilities. He indicated a feeling that existing facilities should be maintained
prior to embarking on new projects. However, he stated that restrooms at certain
facilities around the City are absolutely critical.
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comments by Board Members
Dr. NacNutt - No conunent.
Mr. Ford indicated that soccer people have expressed an intorest in helping tho
City to maintain soccer fields 'in the event their assistance is desired. lIe felt
that it would be desirable for volunteers and City Staff to work together. Mr. Wilson
supported this idea.
Mr. Wood had no comment.
Dr. Berger indicated that the relocation of the Plumb House to Ed Wright Park
was an attractive project.
Mr.. Fuchs had three comrnents~ 1. He inquired about the status of Camp Soule
and whether or not the city would he acquiring it for a park. Mr. Wilson stated that
a request is currently pending with the state to determine if they would be interested
in purchasing the property to operate as a state park in the City of Clearwater.
The City would work with the state in whatever way possible. However, he informed
members that the BOY Scouts are currently discussing within themselves the matter
of placing the property for sale. This matter remains to be finalized. However,
in the event the property is placed on the market, Mr. Wilson indicated that every
effort should be made to acquire it and to preserve it in its natural state.
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2. Mr. Fuchs also inquired about the Chi Chi ROdriguez Foundation and about the
. possibility of their leasing Glen Oaks Golf Course. Mr. Wilson indicated that the
Foundation officers have had several meetings with golf course members and that they
should be submitting a proposal to the City Commission in the near future. Mrs.
Schultz. indicated a concern about the city losing control of a facility in the event
the course is leased.
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.. 3. Mr.. Fuchs asked about the disposition of ducks at Crest Lake Park and indi-
cated that locations he found for them rather than putting them to sleep.
. Miss Rogers inquired about the tennis hatter's wall at McMullen Park which was
. blown down during the heavy winds. Mr.. Wilson s aid that the batter's wall would be
reinstalled by the Building & Maintenance Division.
. Mrs..; Schuitz complimented the split rail fencing which was recently placed
around' the parking lot of the McKay Athletic Field on Manda1ay Avenue. She also
inquired about the gift catalog to be prepared by the Parks and Recreation Depart-
ment and Mr. Wilson indicated that the catalog should be ready prior to the next
Board meeting.
. Mrs.. McQuigg inquired about the condition of the soccer field at St. Cecelia's.
Mr. Wilson stated that grass is worn due to heavy play.
There being no further discussion, the meeting ~djourned at approximately
10 p.m.
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