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06/27/1977 ,. . .:' .c :'/~ ': : ~; l., 'ir: · ~t:.;~.. ~: . t'~; ..... + .,t.'i' -.. ~~~:~.;,;. ,~"\!~~. .\. 1 .~~~... ~ i .1" J';., '. ~. ' . ."' . , i . > f' >., ,:";.:..:;'. . :~{."",'. - '. .'l""\ ,~ . ." .\ . :,'1.' ." it:},..:\,;. . ~ ~:.' \'.. ~ 4~:.;..'1 i~>\; ..':--:" . :'i/;..;,~' : ~j;G:'r ,::::, ' . t. -jT' . I :r;i\/fi~':'. :' ~ ,,'''J. .. ~t~~>,; ,'. _,. . i , i~fr.. ....:. ({.:\.:<. ['N':: .... , ,. t~>':A': , '/.."~:' .1; ;fij~< :. :. '":. . ,. )~;:::';;:.~,;' . . f:'l..' . ". . ;~f~(~:~:,: . ~~~, ,\'\ l ::.,-',- ,. AGE N D A 'y/' PARKS AND RECREATION BOARD /' '., . . " JUNE 27, 1977 1 ~ Recognition of Guests - Welcome New Member Mr. Stiff. .2. Minutes of Meeting Month of May. 3. Reports: (a) Status Proposed GOB Referendum.. , '. (b) D~partment Financial Reports. (c) Department - Propos~d 1977-78 Budget. (d) Department Activities. (e) McMullen.Park Tennis Court Completion - ClP - Public Works. (f) .(g) Commission Action - Sale of .Beer Jack Russell Stadium. . . Glen Oaks Golf Club Beer Sale Request - (Present Status). c " . (~)..Island Estates - Request Usage Recreation Area ~ Catholic .Church. .... '..:, ,( i)" Woodgate Park Development. , . i""< ' c';,':.. ,',(j.) . .Recreation Summer Program Progress - Ream Wilson. . ", (kr.. . Bike Trail Completed from Flushing Avenue' to McMullen Park. ., I , .(1) Status - Norton Park Pool - Ground Broken ,Comple tiort ~ 120 Days 4.... Boar.dMember Comments. . . 5.' AuyOther Business. 6. .A~journ. ~ ,~ . ,f.) ,. ., .., r"' ," ", . . . . ..~. II ~e ~ ' ,'. \ >, . . J CITY OF CLEARWATER PARKS AND RECREATION DOARD MEETING JUNE 27, 1977 / / / , / The regular ~onthly meeting of the Parks and Recreation BO~~~~ was held at tbe department offices, 10 S. Missouri Avenue on Monday, June 27, 1977, at 7:30 P.M. Present were Mr. Dick Prokes, Chairman, Mr. Gus Stavros, Mr. Bill Justice, Mr. Henry McWhorter, Mr. Jack Gilmore, Mr. Robert Stiff, Mrs. Edwin Grenclle" and Mrs. Legare Hole. Also present were Mr. Eddie C. Moore and Mr. Ream Wilson. The absence of Mrs. Taube and Mr. Tack is excused due to their both being out of the state. Mr. Robert Stiff, a new member of the Board, was presented to the Parks and Recreation Board and made welcome. . The minutes of the Board as mailed to members for the month of May were discussed and Mrs. Hole requested that the minutes be amend- ed to include the fact she had inquired with regard to bike paths at DelOra Park. When this inquiry was made at the last meeting, Mrs. Hole had been advised that the paths would be constructed by . the Building and Maintenance Division by Mr. Eddie Voiland's crew upon his acquisition of CETA personnel assigned for the special project of constructing bike paths. Motion by Mrs. Grenelle, second by ~Ir. Justice, that minutes as received by Board members be approved as amended. Moiton carried. The Board ~as advised the City GOB scheduled for July 12 was postponed until August 9 due to a challenge for advertising by use of incorrect type. The City Commission decided to postpone the refe~endum due to this minor technicality. The refere~dum will be divided into four different areas for voters: 1. acquisition of parkland, 2. library, 3. civic culture center, and 4. drainage. The City has made arrangements for groups of lay speakers with. Mr. Don Williams serving as Chairman. It was suggested if members of our Board desired to obtain speakers for any groups in which they were associated, they could do SO by contacting Mr. Jan Govan in the Planning Department for the City. Board member Gus Stavros is in charge of civic club showings and desires to know if clubs are interested in viewing this instructive program. Also, Mrs. Hole ic in charge of publicity for the GOB program. Board members were provided available financial report on Glen Oaks Golf Course. Board members were advised a depreciation expense for clubhouse equipment has been added with the charge of $305.20 per month. Despite the cold during the winter, heat during the present period, and other expenses, the golf course continues to operate with the revenue exceeding expenses. Board members were presented copies of the proposed budget for 1977/78 fiscal year. We have reviewed this budget request with Budget - 1 - . "".. ~ Director Jeff Butler and City Manager Tony Shoemaker. Adjustments will undoubtedly be made prior to presentation to the City Commis- sion. A major addition to the department budget was made by in- creases by Building and Maintenance and Garage funds. Each of these increases will be reviewed by the Budget Director and City Manager. The Board was advised the City Commission would be meeting on Tuesday morning, June 28, to disucss the Public Works Capital Improvement Projects. The City has approximately $650.000 with the Fire Department .to be considered for approximately $500,000 o( this amount. There.were thirteen Public Works' projects submitted, and the City is to determine which of the projects may be funded from the funds received from the federal government. The City staff has suggested the McMullen Park Tennis Complex sddition of nine courts be funded since there would be no additional operating cost other than for lights. This expense would be more than offset by the funds derived from court charge. After discussing the ClP program, the Parks and Recreation Board recommended the Capital Improvement Project money be utilized to construct the nine tennis courts a~ McMullen Park which had been previously recommended as .an approved project in the eIP program. The Parks and Recreation Board was advised the City Commission has approved the sale of beer at Jack Russell Stadium and that the -City Manager's staff had been instructed to proceed with whatever measures are required to implement this program. ". I '. )8 .:~ ~ The.Board was advised the request for beer at Glen Oaks had been deferr.ed due to an ordinance which prevents sale of heer when the sale of beer location is within 200 feet of school property. St. Cecelia School officials and Monsignor Larkin has addressed a letter to the City indicating the school has no objection if beer is sold at Glen Oaks Golf Course. However, this matter is being referred to the City Attorney to determine if there may be state's laws involved. . - , , . Mr. Moore advised he had received a print of the property owned by the Catholic Church on Island Estates by Mr. Albert Valery, and that members of our staff have visited the area. Mr. Moore indicates he has discussed usage of this property with Mr. McWhorter and our recreation staff has requested possible use of the area for con- struction of a concrete multi-purpose area and installation of playground equipment. The request has been made to Monsignor Larkin for possible use of the property by the dity over a long term lease contingent upon availability of funds for this project an~ approval by. the. City Commission. '. . c., r , ~> >,. l- ~~)' . . The Board was advised development of Woodgate Park continues and tennis courts and multi-purpose court have been completed with the tennis courts now being utilized for play and basketball back- board soon to be erected. ., - 2 - ; ., ,". ~ . I . .. . ..... I .- -' ~ ': . . Mr. Ream Wilson reported on summer recreation programs including a junior tennis tournament to be played at McMullen Pork and Morning- side this week. Also, he indicated we now have a very successful adult program at McMullen in which eight teams with sixteen players each participate once a week. Tha Board was advised 0 six foot wide bike trail has been com-. plated from Flushing Avonue to the McMullen Park parking lot in front of the clubhouse building. , . ~. : ,.. . . .,. Also, tbe Board was advised the ground has been broken for Norton Park Pool during this past week with the job to be completed within 120 days. Arrangements have been made for heating this pool and also to accommodate handicapped individuals. Mr. Stavros expressed his personal appreciation to the new members of the Board who have expressed an interest in department activities and expect to be very active on bebalf of the Board. Chairman Prokes expressed appreciation to members of the Parks and Recreation Board for their interest in the program and taking the time to serve the City. However, he emphasized that when serving on the Board, each member should keep in mind the total interest of the City rather than serving a specif~c interest in an activity or se~iton of the City. 'f""'-'-\ r . .1 .....;...r. Chairman Prokes stated that the meeting for the month of June was delegated for election of chairman and this should he done at this time. After discussion, motion by Mr. Stavros, second by Mrs. Grenelle that Dick Prokes be elected to serve as chairman for the next year. Motion carried. .\. ..' Mrs. Hole inquired if there was a possibility the Del Oro Play- ground could.remain open until 10:00 P.M. instead of supervisory personnel departing at 9:30 P.M. Mr. Moore stated the usual hour for terminating Little League and actiVity for that age group was 9.:30 P.M. Mrs. Hole indicated, however, that there was an older .age group which could be served for a longer period of time. Mr. Moore stated he would check with the staff to determine if a change of hours could be made without presenting a problem to the depart- ment. Also, Mrs. Hole stated she would be out of the state during July and requested authorization for an absence. Motion by Mr. McWhorter, second by Mr. Stavros, that the absence be excused. Mo.tion carried. /. . o. .. '0" Mr. Moore stated it is usual procedure for new members to be provided a tour of Parks and Recreation facilities in order to familiarize them with the total department operation, and he would be pleased to have Mr. Stiff or other members of the Board who had not visited all the facilities to join him for such a tour at their convenience. ,~~~ ;....) ..../ There being no further business, motion by Mr. Stavros, second by Mr. McWhorter, that the meeting be adjourned. Motion carried. ~,..l . ':I"l - 3 - "!"';. ~ "<..