10/11/1976
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Proceedings of the Civil Service Board meeting held October 11, 1976.
Visitors: Stanley J. Szuba, Jr., Jackie Bicknell, Carol Walther, Mr. & Nrs. Paul Kane,
Keith Crawford, John C. PittsJ Fay Beachler, Jack WhiteJ Laurence Spictenberg,
Frank Daniels, Edwin A. Sulek, Paul R. Rettig, Max G. BattleJ Mr. & Mrs.
B. L. Garretson, Mrs. M. Cracraft
Meeting was called to order by Chairman at 7:30 P.M. Members present: Robert Krause,
Chairman, Tom Chenoweth, Alex Finch, Paul Hatchett and George Linder.
1. Mr. Chenoweth moved for approval of the Minutes of September 13, 1976. Seconded
by Mr. Hatchett and motion passed with Mr. Linder, Mr. Hatchett, Mr. Chenoweth
and Mr. Krause voting aye and Mr. Finch abstaining.
2. Mr. Chenoweth moved that the resignations of Edgar Orwig, Building Inspector II,
Building DepartmentJ John Glazier, Maintenance Worker II, Building & Maintenance
Division, Central Services Department, Urania Karas, Clerk Typist I, Libraries
Department, Margaret E. Northrup, Clerk Typist I, Police Department,
Richard S. Olsen, Civil Engineer II, Engineering Division, Public Works Department,
Murial Carter, Arts & Crafts Supervisor II, Parks & Recr.eation Department,
Nellda Weber, Recreation Assistant, Parks & Recreation Department, '
Donnamarie Fletcher, Recreation Assistant, Parks & Recreation Department,
Stephen L. Hopper, Recreation Assistant, Parks & Recreation Department,
Glenn T. Hodges, Maintenance Worker I, Public Service Department, Jabe E. Morris,
Meter Reader I, Utilities Department, Brad R. Mehring, Distribution Serviceman I,
Gas DivisionJ Utilities Department, Robert F. Snell, Night Watchman, Gas Division,
Utilities Department, Dennis I. Malay and Randolph Jensen) Night Watchman, Gas
Division, Utilities Department, Curtis Gibson, W.P.C. Attendant, W.P.C. Division,
Utilities Department and Frank E. Gandert, Maintenance Worker I) Water Division,
Utilities Department be accepted. Seconded by Mr. Hatchett. Motion carried
unanimously. Chairman asked Director to advise the Board when the Post-Employment
Questionnaire is received from Nellda Weber.
3. Mr. Chenoweth moved that the Board ratify the Director's action in approving the
establishment and/or abolition of the following positions within existing
classifications:
Establishment of
Number of
Positi~ns
1
1
1
I
"
Classification
Engineering Student (PPT)
Clerk Typist I
Accountant I .
Auditor
Division/Department
Engineering/Public Works
Planning
Internal Audit/Finance
Internal Audit/Finance
Abolition of
Engineering/Public Works
Pay Range
38
32
52
62
38
1
Rodman
Seconded by Mr. Hatchett. Motion passed with Mr. Hatchett, Mr. Chenoweth and
Mr. Krause voting aye and Mr. Finch and Nr. Linder voting nay.
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4. On,the request of Paul Kane that a letter of reprimand be removed from his
personnel file and an investigation be made into the actions of the Personnel
Director, Attorney Jack White, representing Mr. Kane) asked for a continuance
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Civil Service Board Meeting
October 11, 1976
until such time as it can be heard or they (the City Attorney) withdraw, He
related that they had obtained a court date of 11-2-76 on their suit against
the City. Mr. Chenoweth moved to approve the request for a continuance.
Seconded by Mr. Hatchett and motion passed unanimously.
5. Board discussed vacation rules and the request of Mrs. Carol Walther for payment
of vacation after two years' service. }~s. Walther explained that she, like 23%
of other employees hired in the last three months of any calendar year, had to work
up to fifteen months to earn their first vacation and then another year for the
second vacation. Mrs. Walther indicated she was aware of the Rule and had worked
through the CEA to have it changed in negotiations. She also indicated that she
believed the Rule had been properly applied. City Attorney advised the Board that
she is not eligible for vacation. Mr. Chenoweth reluctantly moved to deny
MrS4 Walther's request. Seconded by Mr. Hatchett. Motion passed with Mr. Hatchett,
Mr. Chenoweth and Mr. Krause voting aye and Mr. Linder and Mr. Finch voting nay.
lwtion was made by Mr. Chenoweth and seconded by Mr. Hatchett that the Director
be instructed to review our vacation rule in light of modern day personnel
practices, keeping in mind that a person should be eligible after one year from
date of employment and upon separation except by dismissal consider the
practicality of paying accrued vacation at time of separation. He added that
such report should specify what effect his proposal would have on the operation
of the City and on the budget. Seconded by Mr. Hatchett. Motion failed 2 - 1
with two abstentions as follows: Mr. Chenoweth and Mr. Hatchett aye, Mr. Krause
nay and Mr. Finch and Mr. Linder abstaining.
Mr. Hatchett moved to reconsider the motion to deny Mrs. Walther's request.
Seconded by Mr. Finch. Motion passed with Mr, Finch, Mr. Hatchett and Mr. Krause
voting aye, Mr. Chenoweth nay and Mr. Linder abstaining.
Mr. Finch moved that Carol Walther's vacation pay be pro-rated based on the part
of the year she has worked as covered under paragraph (p) of Rule 13, Section 1.
Motion failed with Mr. Linder and Mr. Finch voting aye and Mr. Hatchett,
Mr. Chenoweth and Mr. Krause voting nay.
Mr. Chenoweth moved that no 'action be taken tonight on the request of Mrs. Walther
and that the Director obtain a legal opinion as to whether the Rule has been
properly applied. Seconded by Mr. Hatchett. Motion passed with Mr. Linder,
Mr. Chenoweth, Mr. Hatchett and Mr. Krause voting aye and Mr. Finch abstaining.
I 6. On the proposal for Rule change of Rule 14, Section 1 (1), Mr. Chenoweth moved
the Board defer this item ,until a decision is rendered in the Gillespie case
by the Circuit Court. Seconded by Mr. Hatchett. Motion passed with Mr. Linder,
Mr. Finch, Mr. Hatchett and Mr. Chenoweth voting aye and Mr. Krause voting nay.
7. Director reported that job audits had been conducted and recommendations for
reclassification of a Clerk Typist II, Service Division, Utilities Department
(Bicknell) to Accounting Clerk II and of a Clerk Typist I, ,Engineering Division,
Public Works Department (Carlson) to Secretary I were proposed without
examination under Rule 4, Section 7.\ Director advised the Board that the City
Manager's Office had approved both recommendations and Paul Rettig, Acting
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~;~.; Chairman Krause relinquished his Chair to offer a motion. He moved that the
'if,;~t~?t;i ' Director ask the City Attorney, in writing, to request a legal opinion from
~$~~'.t~fi:. tbe Attorney General on the question of citizenship and to continue under the
';;~~J},;t!.,' existing Civil Service Law until such opinion is received. Seconded by
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';('~~l~'(i;' 'HJ:~ ,Linder. Motion passed with Mr. Linder, Mr. Finch and Mr. Krause voting aye,
.:~e~,'i 'Mr. Chenoweth voting nay and Mr. Hatchett abstaining.
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- 3 -
Civil Service Board Meeting
October 11, 1976
Utilities Director and Max Battle, Public Works Director and City Engineer, spoke
in support of the proposal. Assistant City Manager advised the Board that monies
would be available through unused salaries due to turnover and vacancies.
Mr. Chenoweth moved to approve the reclassifications. Seconded by Mr. Hatchett
and motion carried unanimously.
8.
Board discussed recommendations for pay increases for classes within the Traffic
Engineering Department with Mr. Crawford and the Director. Questions were
raised as to who had authority to make pay changes for jobs covered under Union
contracts and the manner in which job audits should be processed (i.e., through
the budget process and then Civil Service or in the opposite manner). Mr. Finch
moved that the Board approve the increases as noted subject to approval of the
Appointing Authority and the CEA.
Class
Traffic Engineering Aide
Electronic Technician
Traffic Signal Technician
From
Range 45
" 54
" 54
To
Range 48
II 55
II 55
Seconded by Mr. Chenoweth and motion carried unanimously.
Mr. Chenoweth moved to ask the Director to seek a legal opinion to clarify
authorities of the Civil Service Board, the CEA, and the City on pay questions.
Seconded by Mr. Finch and motion carried unanimously.
9.
In discussing recommendations made by the Personnel Department staff for
revisions in requirements for Police Officers and Firefighters, Police Chief
Frank Daniels and Fire Chief John Pitts stated their view that the maximum age
of 38 should be retained. Assistant Director Jeff Harper advised the Board of
the background with respect to recommendations and Director provided Board with
legal opinion from the City Attorney regarding age requirements which are
appropriate if they are a bonafide occupational qualification.
Mr. Chenoweth moved to accept the staff recommendations for requirements for
Police Officers and Firefighters except that the current maximum age of 38
be retained. Seconded by Mr. Hatchett. Motion passed unanimously.
Director's Reports:
Director reported on receipt of legal' opinion on citizen requirement of Civil
Service Law. Mr. Chenoweth moved to accept the opinion. Seconded by Hr. Finch
and mOtion carried unanimously.
2. ,Director reported on receipt of legal opinion on certification of eligibles.
Mr. Chenoweth moved to receive the. legal opinion. Seconded by Mr. Linder.
Motion passed unanimously.
1.
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Civil Service Board Meeting
- 4 -
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October 11,.~976
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3.
Director. reported that nothing haa officially been de.ian.ted in writing
regarding the proposed move of Civil Service to City Hall., except that the
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. Director' was' a.ked if, on a short, temporary basis, it would be possible
to move personnel operations into the north side of the first floor of
City Hall. Mr. Chenoweth moved to accept the report for filing. S~conded
by Mr. Ratche~t. Motion passed'unanimously.
. I
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4. Director reported on exit interview with Myrtle Ingram, former secretarial
employee of the Legal Department. Mr. Chenoweth moved to accept Director's
report, seconded by Mr. Finch and motion carried unanimously.
Mr. Hatchett. advised the Board that he intended to make a request through the Director
in several.days to continue hearings on discrimination charges against the Board.
There being no further business, meeting was adjourned.
\
Respectfully submitted,
.. Approved:
H. M. Laursen
Personnel Director & Secretary
. I
F~ Krause, Chairman
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