09/13/1976
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,Proceedings of Civil Service Board meeting held September 13, 1976.
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The Clearwater Civil Service Board met in regular session on Monday evening,
September 13; 1976 at 7~30 P.M. in the Civil Service Office, City Hall Annex.
Visitors: Ed Sulek, Barbara Roland, Paul and Mary Kane, Ed Sims, James Moore,
D. Angelo, Gary Garretson, Mr. & Mrs. B. L. Garretson. Joe Stebbins,
Mrs. Robert Krause, Stanley Szuba,: Fred Bolton" Jack White '. I
Cynthia Haley, Mrs. Charlotte Smith, Mr. & Mrs. Fenton, Gardner Smith,
Snowden Baxter, . and Wayne Sibbert. . ,.
Chairman called meeting to order. All members were present.
1. Mr. Hatchett moved that the minutes of the meeting of August 9, 1976 be approved
with correction of typographical error on page 5. Seconded by Mr. Finch and
motion carried unanimously.
Director requested clarification of Board's action in approving minutes of
meetings held June 14, June 29, July 12, July 21, and July 26. Board indicated
that both the Civil Services tapes and the court reporter's tapes and notes
'were accepted as the minutes.
2. MI. Chenoweth moved that the resignations of Joseph J. Allen, Inspector II,
Building Department, Walter A. Martin, Mechanic Foreman, Garage Division, Central
Services Department, Raymond Lynn, Mechanic II, Garage Division, Central Services
Department, Myrtle Ingham, Secretary III, Legal Department, Carole D. Saathoff,
Senior Beach Guard, Marine Department, Richard D. DeBord, Mainten~nce Worker I,
Parks & Recreation Department, Edgar Payne, Maintenance Worker II, Parks &
Recreation Department, Christine Wingate, Aquatic Supervisor I, Parks & Recreation
Department, Carl B. Tenny, Recreation Assistant, Parks & Recreation Department,
Paul A. Bergmann, Planning Director, Planning Department, David H. Beckmann,
P~lice Officer, Police Department, Nick Mirialakis, Jail Cook, Police Department,
Lonnie M. Gibson, Maintenance Worker I, Public Service Department, Gary E. Williams,
Meter Repairman I, Meter Shop, Utilities Department, Stephen Holland, W.P.C.
Attendant, W.P.C. Division, Utilities Department, William S.. Eagle, Heavy
Equipment Operator, W.F.C. Division, Utilities Department, Bobby Guinn, W.P.C.
Operator I, W.P.C. Division, Utilities Departlllent and John S. Brinthaups, Parking
,Meter Collector, Traffic Engineering Department be accepted. Seconded by Mr.
Linder and motion passed unanimously. Board requested Director to have an
Exit Interview with Myrtle Ingram regarding her resignation and also requested
that he ask the employee's supervisor for a statement in this regard.
Chairman directed that Item No.5 be placed at the end of the Agenda (after
Director's Reports).
3. Mr. Chenoweth moved the Board ratify the Director1s action in approving the
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w 2 -
Civil Service Board Meeting
September 13, 1976' .
establishment of the following additional positions within existing classifications:
No. of
Positions
I
2
1
I
Class
W.P.C. Attendant
Tree Trimmer
Equipment Operator I
Water Supply Operator
Pay
Grade
39
42
39
45
DiviSion/Department
W .P. C. fUtilities
Forestry/Parks & Recreation
Water/Utilities
Water /Ut ili ties
Seconded by Mr. Hatchett and motion carried unanimously.
4. After discussion as to details regarding the proposed temporary assignments
of Sanitation personnel to safety and training duties, Mr. Chenoweth moved
to approve such assignments. Seconded by Mr. Hatchett. Motion failed with
Mr. Chenoweth voting aye and Messrs. Linder, Finch, Hatchett and Krause. voting
nay. It was the Board's consensus that the matter be delayed until further
review and analysis had been accomplished by the Personnel Department staff.
Chairman recognized Attorney Jack White and Mr. Paul Kane and inquired as to whether
they wished to proceed on Agenda Item No.8. Attorney White indicated that they
would request another 30 day delay in this matter as they are waiting for a court
ruling on several matters relating thereto. Mr. Finch moved to table Agenda Item
No. 8 until October, 1976. Seconded by Mr. Linder. Motion passed unanimously.
6. Director requested Board approval of Performance and Development Review Program
developed by Mr. Harper after working with management, employees, and employee
organizations. After discussion as to the merits of the program, Mr. Cheuoweth
moved to implement the program for a trial period of one year. Mr. Hatchett,
suggested a six months' review and a twelve months' review. Motion passed with
Mr. Chenoweth, Mr. Hatchett, Mr. Linder, and Mr. Krause voting aye and Mr. Finch
voting nay.
7. Director related that Item No.7 was carried forward from past meetings and
no new information was available. Board took no action on Item No.7.
9. Director related that the item, "Improvement in Civil Service Procedures II was
carried from the last meeting. He advised the Board that a number of improvements
had been made recently within the department, including:
1.
2.
3.
4.
5.
6.
Change in date of preparation of Agenda for better distribution.
Re-issued memo on City policy regarding Interviewing and Selection
and Rejection of Applicants.
Revised Employment Application to include statements on availability
of Veteran's points and use of Affirmative Action Officer to receive
employment discrimination complaints.
Implemented form entitled, "Notice of Acceptance of Assembled
Examination" to officialize applicant acceptance for exams.
Developed form'for use in Maternity Leave Requests.
Re-issued Notice of Continuous Recruitment and Examination,
reducing positions therein from 47 classes to 25 classes.
- 3 -
Civil Service Board Meeting
September 13, 1976
Mr. Finch offered several additions to the Rules. After discussion, Mr. Chenoweth
moved the approval of Section 18 to Rule 6, a new section lO(c) to Rule 6 and
Section 17 to Rule 6 as follows:
Section 18 (Rule 6)
When the Director submits to any department hend or any other person in the City
authorized to make appointments, a list of those eligible for employment initially,
or for promotional step, the Director shall transmit to said. department head or
other person the requisite form pertaining to the interview of each person on the
eligibility list for employment or promotion and the Director shall require the
interview form to be complete as required by the Civil Service Rules.
Section 10 (c) (Rule 6)
It shall be the duty of the Director to inform each and every person who makes
application for employment with the City of Clearwater and who takes an examination
as required by law for a position under the classified service to advise and inform
said applicant of the contents of Section 10, Veteran's Preference) that said
applicant shall receive five points added to his or her final grade provided all
other requirements of the act and these rules have been met; and the Director shall
add five points to any final grade following the successful completion of the
examination.
Section 17
All examinations conducted by the Civil Service Board shall be attended at all times
by one employee of the Board during the examination. That the grading of each test
paper, whether it be an applicant, candidate, or employee, shall be by at least
two employees of the Board; that no erasures shall be made by anyone on said test
paper except the applicant, candidate,or employee and that in case of an erasure
it shall require the full, last name of the person taking the examination.
Seconded by Mr. Hatchett and motion passed unanimously.
Mr. Finch suggested that every Agenda carry the following:
1. Other Board Action.
2. Citizens to be Heard.
In discussion it was determined that such listings be at the end of the Agenda.
Citizens was determined to mean employees, management, and citizens. Mr. Hatchett
moved to approve the inclusion of other Board Action and Citizens to be Heard on
each Civil Service Board Agenda. Seconded by Mr. Chenoweth and motion passed
unanimously.
10. Board discussed the proposed Rule change of Rule 14, Section I (i). Mr. Finch
moved'that ~he item be deferred until the next meeting. Seconded by Mr. Hatchett.
Motion passed with Mr. Linder, Mr. Hatchett, Mr. Chenoweth, and Mr. Finch voting
.aye ,and Mr. Krause voting nay.
11. Board received copy of the Agreement between the local FOP Lodge and the City
of Clearwater. Mr. Finch moved that the Board take no action on the contract.
Mr. Chenoweth seconded the motion and it passed unanimously.
12. Director presented request from City Manager's office requesting six per cent
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- 4 ~
Civil Service Board Meeting
September 13. 1976
salary increase and fringe benefits equal to those in the CEA-City Agreement
for all classified City employees not represented by labor organizations
and including the unclassified Assistants to the Personnel Director with
the exception of overtime and call back pay, for managerial employees.
Mr. Finch moved for approval of the request. Seconded by Mr. Hatchett.
Motion carried unanimously.
13. Mr. Chenoweth moved that the Board approve the City Manager~s request to
establish a new classification of Legal Secretary I, Range 45, in the Legal
Department with an initial complement of one (1) position therein. to
re~title the existing Legal Secretary class to Legal Secretary II, and to
abolish one (1) position of Secretary III in the Legal Department. Seconded
by Mr. Finch and motion carried unanimously.
\
DirectortsReports:
1. Mr. Don F.Lsher presented a summary verbal report on his activities in his
first three months on the job. He related he had made many resource contacts
with educational and training institutions; worked with the Accident Review
Committee and Affirmative Action Committee; assisted the Fire Department in
evaluating a Firefighters' driving program; initiated surveys on training
needs within the City; and worked towards developing and/or scheduling
programs in math, .EEO Compliance, driver performance tests (in Sanitation)
and telephone courtesy.
2. Director advised Board members that the PAS Survey proposed relocation of
the Personnel Department to City Hall and that the City was studying feasibility
of such a relocation. He provided members with memo from Mr. paroby, Assistant
City Manager, to this effect.
3. Director advised Board of the department!s part~fipation in the High School
Community Leadership Program. The student assigned is Barbara Roland.
Director advised members of the Board of the rejection of an applicant for employment
because of non-citizenship. He related that a previous Board had considered the
citizenship requirement and determined that it could not itself disregard the
citizenship requirement in the Civil Service Act until a court of law or proper
legislative action changed the requirement. Board directed that a new legal opinion
be requested from the City Attorney.
Director related that clarification is needed as to the procedure to be followed
in certifications of five eligibles from a combined promotional-open list when a
tie' for fifth occurred, said tie being between a City employee and a non-City
employee. Mr. Chenoweth moved that the Director seek a legal opinion and certify
in accordance with the opinion. Seconded by Mr. Hatchett. Motion passed 3-2 with
Mr. Chenoweth, Mr. Hatchett and Mr. Linder voting aye and Mr. Finch and Mr. Krause
voting nay.
Board returned to discuss Agenda Item No.5. Mr. Chenoweth moved that the Item be
tabled.indefinite1y. Seconded by Mr. Hatchett. Motion passed 3-0 with Mr. Chenoweth,
Mr\ Hatchett and Mr. Linder voting aye and Mr. Finch and Mr. Krause abstaining.
t... I,' '"
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5
Civil'Service Board Meeting
September13t 1976
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Board,discussed Agenda Items for Board Information.
There being no further business t mee.ting adjourned. "
Respectfully
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ed,
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..Ro~.~rt 11.. K~auset Chairman
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