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Proceedings of Civil Service Board meeting hold August 9) 1976.
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The Clearwater Civil Service Board met in regular session on Monday evening,
August 9) 1976 at 7:30 P.M. in the Civil Service Office, City Hall Annex.
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Members present: Robert Krause, Alex Finch, Paul Hatchett and George Linder
Visitors: (As signed in) John C. Pitts, Paul Kane, Gardner Smith, ~wry Drew Kane,
Tony Shoemaker, Paul Rettig, Bob Clark, William Voght, Janice King,
Buddy Verdi, Lee Verdi, Alice Drain, Ed Sulek, Irene Ditto,
Cynthia Haley and Gladys Kirk
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Meeting was called to order by Chairman Robert Krause. Chairman introduced and
welcomed Mr. George Linder, recently elected to the Board by the City employees.
He also introduced Mr. Don Fisher, Training Officer.
Chairman asked for approval of the Minutes of the Board's meetings of June 14,
June 29, July 21 and July 26. Mr. Finch moved that the Board accept the Minutes
as reflected by the Court Reporter's notes and tapes and Civil Service Tapes
rather than to debate the summary that is in these Minutes. Seconded by
Mr. Hatchett. Director asked if the Court ReporterCs tapes would be made available
to this office and received an affirmative reply. Motion carried with Mr. Finch
Mr. Hatchett and Mr. Krause voting aye and Mr. Linder abstaining.
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Chairman related that the Board met in a work session with the City Commission on
July 21, and at that point it was officially brought up that the Commission would
like to adopt rules and procedures of operation for the Board. As a Board Member,
Chairman indicated he wrote to the Attorney General in which he requested answers
as to:
(1) Whether Special Act 21153, 1941 creating Clearwater's Civil Service
had been repealed.
,(2) Does the Home Rule Act 1973 have any affect in changing the Civil
Service Act to Ordinance Status under Home Rule?
(3) Does the City Commission action of July 15 directing the City Attorney
to draw up rules and procedures for the Civil Service Board to follow
have any legal standing?
He received a reply from the Attorney General, dated July 30, stating that opinions
are not made to ~ivil Service Boards or individual members. However, the Attorney
General did state he knew of no enactment of the legislature which specifically
repeals Chapter 21153, 1941 Laws of Florida. Further, the Attorney General enclosed
a copy of a decision of Florida's First District Court of Appeals and a previous
Attorney General's Opinion (reference: 5-12-75 City of Hallenda1e ~ Municipalities -
Effect of Home Rule Act on Chapter 30793, 1955 Laws of Florida Establishing Civil
,Service Board in Hallendale). Chairman read summary of the Attorney General's
Opinion to the City Attorney of Hallendale. "Pursuant to Chapter 166) Florida
Statutes, the Municipal Home Rule Powers Act, the governing body of the City of
Hal1endale in the absence of the approval of the municipal electorate as provided
in Chapter 166.031, Florida Statutes, make no change in Chapter 307.93 1955 Laws
of Florida which affects matters prescribed by that law relating to the appointive
Civil Service Board established thereby or which affects the rights of City
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M 2 -
Civil Service Board Meeting
August 9, 1976
employees." Chairman stated he would make a copy of the opinion available for the
, Minutes.
Mr. Hatchett moved that the order of Agenda items be changed and that the Board
start with items 11, 12, 13, 15, 16 and 17 and then revert back to the Agenda
order. Seconded by Mr. Finch. Motion passed with Mr. l\atchett, Mr. Finch and
Mr. Linder voting aye and Mr. Krause voting nay.
The request of the Fire Chief for a meritorious pay increase of 5% for Genevieve Berg,
Secretary III, was discussed. Chief Pitts related that Mrs. Berg had an outstand-
ing background prior to coming to the City and had performed efficiently with the City.
He indicated the request for a meritorious pay increase was made simultaneously with
her regular merit increase. Mr. Finch moved to deny the' request, seconded by
Mr. Hatchett and motion carried unanimously. The Board suggested that the Chief
re-submit his request at a later point
The request of the Director relative to clarification of procedures on certification
was discussed. Director asked should a new certification be rendered when original
appointments have been made and then months later another vacancy occurs. Is the
same certification still valid or is a new certification required? Mr. Finch stated
the rule was clear, the appointing authority can make the appointment from the
certification or he can ask for five names. Motion was made by Mr. Finch that the
rule be followed. Seconded by Mr. Hatchett and motion passed unanimously.
Board discussed the request. of the City Manager1s office regarding the CEA--CityContract.
Ed Sulek, President of the CEA said the contract was a workable agreement evolved
over 21 months, passed by an 8 to 1 margin by City Employees and approved by the
City Commission. Frank Kowalski said it represents the best either side could
obtain in a give and take situation. Director asked Mr. Kowalski whether it was
necessary for the Board to affirmatively approve the contract and if it did so,
what would be the effect on the Civil Service Rules. Mr. Sulek said there are
ramifications as far as the contract along side of Civil Service--in some areas
it gives empl'oyees two ways to go. Mr. Hatchett expressed concern that the
exceptions to Civil Service Rules were not specifically spelled out and that the
application of the contract grievance procedure was a circumvention of Civil
Service. Mr. Finch asked if all employees received a copy of the contract.
Mr. Sulek said 8.11 employees had had access to the contract through various methods.
Mr. Finch said the employees, under law, have the right to bargain and that the
Board did not have to approve the contract for it to be valid. He suggested that
the Board should not adopt any part of it. Mr. Kowalski stated he did not feel
Board approval was needed in order for the contract to be effective. Director
responded to question from the Chairman that the Board previously approved the
initial contracts with F.O.P. and I.A.F.F. b~t the current !.A.F.F. Contract was
not approved through the Board. Mr. Finch said that parts of Civil Service Rules
would be rendered obsolete by this contract and the'employees have that right.
After further discussion, Mr. Finch moved that the Board take no action on the
proposed Agreement. Seconded by Mr. Hatchett for discussion and motion passed
with Mr. Finch, Mr. Linder and Mr. Krause voting aye and Mr. Hatchett abstaining.
Board reviewed Director's action in processing Personnel Action Sheets reflecting
the promotion of Vernon Washington and the voiding of promotion of William Dioxon.
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Civil Service Board Meeting
August 9, 1976
Director said he had forwarded a memo to the Board in which he stated that he felt
the Personal Action Sheet should be signed and asking for Board input as to whether
that would be appropriate. Later, having received no input from the Board, he signed
the Personnel Action Sheet Mr. Hatchett asked Director if he was aware that the
Board was continuing its investigation in this area. Director said the Boardls
investigation was more directed to charges against the Board of discrimination and
Sunshine Law violations that to the voiding of the promotion and, in his view,
failing to process the appointment could very likely cause another charge of dis-
crimination against the Board. Mr. Finch questioned the Director as to his awareness
of the Board's vote to reinstate Mr. Dixon, that there had been no change in the
order to reinstate Mr. Dixon by vote of the Board, an expiration of 30 days had
expired before the Manager attempted to appoint another man to the position, and
under what Rule or instruction he certified another man to the job when Dixon had
it by order of the Board. Director related that after asking for board input, he
proceeded to sign the Personnel Action Sheet as a ministerial act in that the City
Manager had already voided the promotion of Mr. Dixon. Mr. Hatchett moved that the
Board suspend action on this item #15 until additional information is more concrete
and specific. Seconded by Mr. Linder. At the request of the Chairman and with
approval of members Hatchett and Linder, motion was amended to include that the
issue would be held open until all the facts and figures of the entire situation
are in. Motion, as amended, was approved unanimously.
Board discussed the Notice of Discrimination Charge filed by Edmond Dillon. Director
advi~ed that an original Notice of Discrimination Charge was received on July 22 and
an amended Notice was received on July 29 in which Mr. Dillon claimed to be aggrieved
by the Board regarding disparity and reprisal. Chairman asked Mr. Kowalski if the
Legal Department had looked into this situation as to why the Board was being charged
when Mr. Dillon is not an employee in the classified service. Mr. Kowalski said
he could not act as legal counsel to the Board in this situation because the other
, party is an employee. Jack White advised the Board he had filed a suit asking
a declaratory judgment declaring unconstitutional those portions of the City Charter
requiring or allowing the City Attorney to represent adversary parties within the
City structure and further enjoining the CiA from representing both entities and
further requiring the clc to provide funds whereby the CSB can retain its own
attorney and further restraining the c/c from attempting to promulgate rules and
regulations for the C.S.B. or otherwise interfering with the autonomy of the C.S.B.
Chairman asked if Mr. Di1lonls legal advisor was present. No response was received.
. Mr. Hatchett asked with what the Board was being charged. Mr. Finch said there i~.
no employer~employee relationship between Dillon and the Board, a condition he saw
as an integral condition to a charge. He related also that he had written to the
E.E.O.C. District Director on August 2 stating the Notice was insufficient, that
the Board had powers under an Act to make investigations, and asking for disclosure
to the Board all relevant and material information concerning the charge. Chairman
asked Mr. Finch to provide copies of the response if available by the next meeting.
Mr. White indicated he intended to issue a federal subpoena for the Office Director
of E.E.O.C. in Miami requesting that he produce all the material that they had
received and such information would be made available to the Board and Mr. Kowalski.
Chairman asked that this item be placed on next month's Agenda.
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Civil Service Board Meeting
August 9, 1976
On the request of Paul Kane that a letter of reprimand be removed from his personnel
file and that an investigation be made into the actions of the Personnel Director,
the Board heard from Attorney Jack White who related that until the question of
independent legal counsel for the Board had been resolved by the Court, he would
like to have this item held pending. Mr. Finch moved to hold this item until
the September meeting. Seconded by Mr. Hatchett and motion carried unanimously.
Mr. Hatchett moved that the resignations of Milton Eckert and James Swift~
Custodial Workers, Central Services Department, Wayne Zimmerman, Systems Analystl
Programmer, Central Services Department, Esther Grant, Accountant II (PPT), Finance
Department, Sandra Cullum, Accounting Clerk II, Finance Department, Eugene Thurnau,
Firefighter, Fire Department, Pat Richey, Firefighter, Fire Department, Mark Weigle,
Instrument Man, Engineering Division, Public Works Department, Charles D. Viebrock,
Construction Inspector II, Engineering Division, Public Works Department. Tommie Coley,
Groundskeeper, Parks & Recreation Department, Samuel M. Feight, Maintenance Worker II,
Parks & Recreation Department, James McGinnis, Recreation Assistant, Parks &
Recreation Department, Frank E. Murphy~ Police Communications Operator, Police
Department, Kenneth E. Siegrist, Robert K. Cohee and Larry C. Roach, Police Officers,
Police Department, Clifford Crawford, Jr., Sanitation Worker, Sanitation DiviSion,
Utilities Department, Jarrell L. Britts, Police Officer, Police Department,
Benjamin O. Brown, Jailer, Police Department, Henry M. Washington, Equipment Operator I,
Public Service Department, Bessie M. Charlson, Clerk Typist I, Public Service
Department, Bernice A. Grubbs, Secretary I, Gas Division, Utilities Department,
Mary Ann Johnson, Customer Service Representative I, Utilities Department,
Luther Robinson, Sanitation Worker, Utilities Department and Randall Foster, W.P.C.
Attendant, W.p.C. Division, Utilities Department be approved. Seconded by Mr. Linder
and motion carried unanimously.
Board discussed the Personnel Department Budget Proposal for 1976-77. After
discussion on the Budget, Mr. Finch moved to deny (delete) the additional Secretary I
proposed in the Budget. Seconded by Mr. Hatchett and passed with Mr. Krause, Mr. Finch
and Mr. Linder voting aye and Mr. Hatchett voting nay.
Mr. Finch moved to deny the proposed salary increases. Seconded by Mr. Hatchett.
Motion and second withdrawn. Mr. Hatchett moved for a maximum of 6% increase for
Jeff Harper, Rita Chernick, Susan Grant, and Don Fisher. Seconded by Mr. Finch
and motion passed with Mr. Finch, Mr. Hatchett and Mr. Linder voting aye and
Mr. Krause abstaining.
Mr. Hatchett moved that the amount of travel monies be limited to $600.00 and the
Director given authority to allocate as he sees fit. Seconded by Mr. Finch and motion
passed unanimously.
Mr. Finch moved to delete Professional Services and Official Lunches and Dinners
and Office Furniture. Seconded by Mr. Linder. Motion died on a tie vote with
Mr. Finch and Mr. Linder voting aye and Mr. Hatchett and Mr. Krause voting nay.
Chairman inquired as to whether Professional Fees included monies for legal counsel.
'Director advised that he had separately requested $2800.00 for independent legal
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- 5 -
Civil Service Board Meeting
August 9, 1976
counsel and that the matter was under consideration. Mr. Hatchett moved that the
$7500 for Professional Fees be placed in the Budget and shall be expended only
under explicit approval of the Board. Seconded by Mr. Linder and motion passed
2-1 with Mr. Hatchett and Mr. Linder voting fort Mr. Finch against and,Mr. Krause
abstaining
With respect to proposed departmental programs in test validation, Mr. Hatchett
suggested that University of South Florida officials be invited to appear before
the Board to discuss their possible assistance.
Mr. Finch moved to delete $737.00 from the Office Furniture Code. Seconded by
Mr. Linder and motion passed unanimously.
Mr. Hatchett moved for approval of the Personnel Department Budget as corrected
and deleted by previous motions. Seconded by Mr. Finch and motion carried
unanimously.
Director asked Board if incumbents of reclassified positions must take competitive
examinations or could they be "grandfathered-in" and are reclassifications treated
,
as promotions or are incumbents given credit for time served out of proper classi-
fication. Director referred Board to Rule 4, Section 7 and to the Act, Section 9,
Division 2, Article XVI (City Charter). After considerable discussion Tegarding
this subject, Attorney Kowalski advised the Board that where, over a period of time
in conformity with the Rule, an individual's duties undergo tTansfoTmation, .it is,
lawful and proper to reclassify that individual to the classification which is
in conformity with the duties that the person is then performing. He further related
that the Board had to determine in each instance if the facts support that each
of the four criteria in the. Rule has been met.
Following continued discussion as to whether factual evidence existed as to each of
the four criteria listed in Section 7 of Rule for each proposed reclassification,
the following actions were taken:
a. Based on representations by the Personnel Director and sufficient evidence
in the record to support that the conditions in Rule 4, Section 7 have been
met, Mr. Hatchett moved for the recognition of higher level status of
Alice Drain, Library Assistant II to Library Acquisitions Control Clerk,
Range 43. Seconded by Mr. Linder. Motion carried with Mr. Hatchett,
Mr. Linder and Mr. Finch voting aye and Mr. Krause abstaining.
b. Based on representations by Mr. Paul Rettig that the conditions in Rule 4,
Section 7 have been met, Mr. Hatchett moved for the recognition of higher
level status of employees performing container maintenance work to Container
Maintenance Worker, Range 45. Seconded by Mr. Linder. Motion carried with
Mr. Hatchett, Mr. Linder and Mr. Finch voting aye and Mr. Krause abstaining.
, ,
c. ,-Mr. Finch moved for change in Classification Title and description of the
of the DCT/CBE Student Class to that of Cooperative Education Student to
reflect a broader range of educational institutions that may participate
with the City in work-study programs. Seconded by Mr. Hatchett and motion
carried unanimously.
- 6 -
Civil Service Board Meeting
August 9, 1976
d. Based on ~epresentations by the Personnel Director and sufficient evidence
in the record to support that the conditions in Rule 4, Section 7 have been
met, Mr. Hatchett moved for the recognition of higher level status of
Marlene Havens, Librarian to Circulation Librarian, Range 63. Seconded by
Mr. Linder. Motion carried with Mr. Hatchett, Mr. Finch and Mr. Lind~r
voting aye and Mr. Krause abstaining.
e. Based on representations by William Voght, Nursery Superintendent, Parks
and Recreation Department that the conditions in Rule 4, Section 7 have been
met, Mr. Hatchett moved for the recognition of higher level status of
Charles Zuch, Spray Technician to Chemical Spray Technician, Range 53. Seconded
by Mr. Finch and motion carried unanimously.
f. Based on representation by Mr. Chris Hardman, Golf Supervisor II, Parks &
Recreation Department, that the conditions in Rule 4, Section 7 have been met,
Mr. Hatchett moved for the recognition of higher level status of Mr. Robert Schlegel,
Groundskeeper to Greenskeeper, Range 45. Seconded by Mr. Linder and motion
carried unanimously.
g. Based on representations of Susan Grant, Pay & Classification Specialist,
Personnel Department and Mr. Tony Shoemaker, Assistant City Manager that the
conditions in Rule 4, Section 7 have been met, Mr. Finch moved for the
recognition of higher level status of Mr. Harry Bassett, License Inspector
to License Inspector II, Range 60. Seconded by Mr. Hatchett and motion passed
unanimously.
.\
~~. Finch moved to approve the City Manager's request to establish a new classification
of Plumbing & Mechanical Inspector, Range 60 in the Building Department, with an
initial complement of one position therein and a new classification of Utility
Inspector, Range 57 in the Building Department with an initial complement of one
position therein. 'Seconded by Mr. Hatchett. Motion carried with Mr. Finch,
Mr. Hatchett and Mr. Linder voting aye and Mr. Krause voting nay.
}fr. Finch moved, after receipt of explanation by Mr. Rettig, Acting Utilities Director,
for approval of the change of range assignment of the classification of Field Accounts
Supervisor from Range 55 to Range 57. Seconded by Mr. Hatchett and motion passed
unanimously.
Mr. Finch moved for approval of the request of John Maire, Traffic Engineering Depart-
ment for a four months' leave of absence. Seconded by Mr. Hatchett and motion
carried unanimously.
Mr. Linder moved to approve the request of William Zellner, Sanitation Driver II
for a voluntary demotion to Sanitation Driver I, effective immediately or upon
availability of a Sanitation Driver I position. Seconded by Mr. Finch and motion
passed unanimously.
Mr. Hatchett requested that Item /~, Performance and Review Development Program be
tabled until the next meeting. Mr. Finch moved that this item be placed on the Agenda
for the next regular meeting. Seconded by Mr. Hatchett and motion carried
unanimously.
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- 7 -
Civil Service Board Meeting
August 9, 1976
I
Mr. Hatchett moved to ratify the Director's action in approving the establishment
of one additional pOSition of Library Assistant I, Range 32t in the Libraries
Department. Seconded by Mr. Finch and motion carried unanimously.
Mr. Hatchett moved to postpone Item #14. Seconded by Mr. Finch and motion carried
with Hr. Hatchett, Mr. Finch and Mr. Linder voting aye and Mr. Krause abstaining.
Mr. Hatchett moved to postpone consideration of Item #18 until the next regularly
scheduled meeting. Seconded by Mr. Linder. Mr. Finch passed out material relating
to proposed changes in examination monitoring, veteran's preference points and
applicant referral form. Motion passed unanimously. .
Director reported that Mr. Larry Black had forwarded a letter to the Chairman of
the Civil Service Board asking that his earlier request to appear before the Board
relative to Mr. William Dixon be withdrawn.
Director asked Board about the temporary assignment of a Sanitation Driver II to
work with the Training Officer in the formulation of training programs in the
division and whether six-month rotational assignments could be made without
violating civil service procedures. Mr. Finch inquired as to whether this was
an Agenda Itemt and as it was not a listed itemt that it be considered at the next
meeting.
Mr. Finch asked that the Board return to Item #15, Review of Director's action.
He read from Rule 15 which reflects that in grievance matters the determination
of the Board is final and binding. He related that the Employee's letter in
writing was a direct appeal to the Board, the Board acted and did not hear any-
thing from the Manager until the time had expired; therefore, the Director was
outside of hiB authority. Mr. Finch moved that the Director be suspended for
thirty days without pay. Seconded by Mr. Hatchett for discussion purposes.
Mr. Finch said he believed the Director signed the Personnel Action Sheets to add
validity to the Manager's position. Director related that his action was based on
(1) an indication to the Board on July 16, 1976 that he felt the Personnel Action
Sheet should. be signed unless he received objections from the Board and then
receiving no response from the Board and (2) his desire to eliminate further charges
of'discrimination against the Board or the City with respect to Mr. Washington. He
stated that signing the Personnel Action Sheets was a ministerial act, the voiding
of Mr. Dixon's promotion having previously been effected by the Manager, including
loss of pay. Mr. Krause related that he was disturbed by the Director's action.
Mr_ Hatchett suggested postponing action on the suspension until September because
of the need of the Director to coordinate the Board's scheduled investigatory
hearing on August 23rd. Upon call for the question, Mr. Finch vot~~ for the motion.
Mr_ Hatchett voted naYt and Mr. Linder and Mr. Krause abstained.
Chairman directed that the situation of Mr. Laursen and his overall behavior as far
as the Board is concerned over the last three'months of activities and preferably
the past year, will be on the September Agenda.
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Civil .Service Board Meeting
, , .
August ~. 1976
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There being no 'further business. meeting was adjourned.
Respectfully submittedJ
Approved:
iJ Irr{,
H. M. Laur en
Personnel
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& Secretary
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." ,RobertF. >~rause... . Chairman
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