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10/21/1974 ... ~ .,"" c ........! . ~' ",. \ . , r~' . '. .. \ ~ . ~ t'.:':~; :.{~ .r ~',~>:ilc., ~:~:'.:-( , ,".. . :~':'::"~j~"~"::'~' .c II"~ -";. . . ". 1"~1~ 1\ ,: ,~ .: ,\ ' . " j. ,~.. " :J\:~:: ,':',',' !,~;\:;;/ ," i \..... . I . ~ '. r... '. ~:I.' .. .. I"~ :~;:... .:. ~. " t' , .' ~:' ~. ;'".r,., : t::", ~;;;,c\> ",.;' '.. :, ........ ' ~ , . ijif:c5.\' ~f1:;'!;;:' ,,:': ~t.\'"'I'!''''''' i\t0'~.i2;; ...-;',t"". ,,', I ~..~ .,. ~' '", "-or r~~?~1~1;~~.':~.. ~::~:. ~:~ !~~"""""'''' ' ~~.,'.~}; 'I,,, ,.'.' ','je':. ~~~~~;~ <.; '?:; ~ 't\:"Cr~: {{l}"" <~;.~ ~? ': .'~ ij~i:~~::~:}.:J\ . tl~'\""", "1' ~A'.'l.r<<:.!:;': Wk~!~~'~:~:f:i~~.1 't IJt~~~~\~;.~:, :.~.:: ;'~ ~")".IJ"j} 1..,. 'J kiM,:'~ "':"'~~:~:': } ~....,:~/._~;,:- .{. ,~' '.'1, {~:~f~{l~~N ,;' ......../ Proceedings of Civil Service Board meeting hold October 21. 1974. ,/ The Clearwater Civil Service Board met in regular session on Monday evening, October 21. 1974 in the Civil Service Officc. City Hall. 1~e n~eting was originally scheduled for October 14t~ but was postponed until October 21st due to lack of a quorum. Members present: Glen Yantrease, .Glenn Finkenbinder. Helen Peters, Carroll Nall~ and Tom Chenoweth , . Visitors: Gerald Weimer. Paul Kane. Gardner Smith, Mary Drew, Attorney Tim Johnson Art Whitney. Jack Geisel and Mrs. L. M. Clark and Mrs. James E. Bowen. League of Women Voters Chairman stated that if there were no objections, the Minutes would stand approved as submitted. I Chairman welcomed Mr. Tom Chenoweth, new Board Member, on behalf of the Civil Service Board. Mr. Chenoweth was named by the City Commission to replace Mr. Cliff Stephens. Director read letter which had been received from Mr. Stephens submitting his resignation from the Civil Service Board since he had been appointed to the County Commission. . Mrs. Peters moved that the Personnel Director be authorized to draw up a Resolution commending Mr. Stephens on his service to the City. Seconded by Mr. NaIl and motion carried. Chairman" asked if there were any questions on Pages 1 or 2 of the Agenda. Miss Drew said she would like to ask a question as to why Daniel Rathke's name was not on the certification list. Director said that probably the paper work had not gone through and it.would be on next month's Agenda. Miss Drew also asked why the name of a girl hired in Utilities as a Customer Service Representative I did not appear on the Agenda. Director advised that again possibly the paperwork was not processed in time for the preparation of the Agenda~ .In response to another question on the subject of the Customer Service Representative I, Director noted that it was his error in failing to recognize that the position could be considered as promotional in nature and could very well have been posted as such for current employees. Chairman noted that greater care should be given in such cases in the future~ In continued discussion Miss Drew said she would like to suggest that all top five applicants certified for any position be interviewed before an employment decision is made. Director concurred and noted that the Personnel Department encourages all departments to do so, but lacks the unilateral authortty-to require this in all situations. He suggested that a memo be sent to all departments regarding interviewing of all certified candidates, such memo to be counter-signed by the Director and the City Manager. Miss Drew then asked why a young girl not qualified to take the Secretary III examination was allowed to take the exam and was going to be promoted to this position within the Finance Department. Director advised Miss Drew and the Board . ....\. ;j'~" .. :. ". c l ~ < . . I ~..::. :', J". .n \.:i:. /.. ~': ~:'::I ~ ':, ...... 'I 1." ',,<" c . . ~ ~t :'>.~ ..":: :.' ',,: ~~~. .~. ," . ~. ., ,.;: tf;~ .. ;.....:~. " .; [(fi~',~'/:; fl,.IOP' ~~;~ ~ ' ~~":'~ , . . ' ~~;t,"~H;, ~2t;::. , . ~{~!::~::. ;':':;;') . ~~'::)v~.~..~)/c~ _ ~~1tr[r!:; ,.t~,~.~t -. .~; -:, ~,,' ~'~A,\ . <",',: 2. - 3 . [~f{;':;!t~ . ~ \r' .~~.t . ," ~i((1+;P t:;:~~g:< 'J;\ ::1"~" ,~. ~ ~ !~I > I f~t~. \:!.~;~:~~ ~~ ~~.;,.".,,;;-:.,,;:,' j~iW}:;~,~;~::, \' ~~~~""<k"~ ~~f~:7::':';""\:~' ) ~- ,~""t,.,,,. ~~ :~r(i:::;)~]:r~l '\').A'\'~':')"r. . ,,~?....~! ln~ ~~f:"::<"";'~ '; ~:~: : . " , ~~ ; :,: j' .' , ~ ... : . .\'.' > }""n" " . ~. , .' '. .., Ii ," :1. ..."'> '", (~,' '. \':,' .- ...... t~ :!.: . . J.~:" . ..... :' ':,;';','\,- . . ;'.: >.., q \ .,' : ~:I~: :.".~' ~.;-:' :", 1:\'< :. l'.~ . ~ l?l\~~::" -,'.' ~!/r ~ \' ~.' ~. . 'r. \.0. ,q> tt.! - 2 - Civil Service Board Meeting October 21) 1974 that there is no Secretary III poBition authorized within the Finance Departmentt that he had not received any request for such a position) and that the Personnel Department's evaluation of Miss Lind's qualifications resulted in her being accepted to take the Secretary Ill-examination several months earlier. He noted that her experience included several years with the City Service & Information Center as a DCT Student and a year and a half or more as a Clerk Typist I. Chairman noted that Director was expected to exercise judgment in such cases and discussion then discontinued on this question. Mrs. Peters moved that the resignations of Michael Blake and Glenn Sharpt Maintenance Worker II, Bldg. & Maint. Division, Central Services Department, Edward J. Conway, Asst. City Clerk, City Clerk Department, Louis Silvestri and Mark Daniels, Firefighter) Fire Department, Frank L. Spinner, Captain, Fire Department, Ann Foelsch) Clerk Typist I) Housing & Redevelopment Department, Brian B. Burpee, Bailiff, Municipal Court Departmentt Nadine Pedersen, CBE Student, Municipal Court Department, Paul Bahnick and Patrice Fink, Maintenance Worker I, Parks & Recreation Department, Willis Thomas and Gary Burch, Recreation Assistant, Parks & Recreation Department, Thomas Kessenich, Leonard Walker, Steven Pickern, Jessica Young and Scott M. Biscoe, Recreation Leader, Parks & Recreation Department, David E. Morris, Police Officer, Police Department, Kevin T. LeFore, Equipment Operator I, Public Service Department, James E. Watkins and Gerald W. Hill, Maintenance Worker 1, Public Service Department, Timothy Keyser, Rodmant Engineering Division, Public lvorks Department, John K. Clark, Traffic Serviceman, Traffic Engineering Department, Fredrick Kellander, Watchman (PT) Gas DiVision, Utilities Department, Ruby Herndon, Customer Service Representative I, Utilities Department, Anthony G. Floyd, Sanitation' Worker, Sanitation DiVision, Utilities Department and George E. Campbell, Maintenance Worker, I, Water DiVision, Utilities Department be accepted. Seconded by Mr. NaIl and motion carried. 1. Mr. Finkenbinder moved that the Board ratify the Director's action in approving the establishment and/or abolition of the following positions: Establish II, Facilities Division, Parks & Recreation Department Recreation Divisiont II II rl Municipal Court Department Library Department Data Processing Division, Finance Department Abolish 1- Maintenance Worker I Facilities Division, Parks & Recreation Dept. 2- Library Assistant I (PT) Library Department Motion seconded by Mr. Chenoweth and carried. I- I- 2- 1-' 1- Maintenance Worker Beach Guard (PPT) Clerk Typist I Library Assistant I Computer Operator Mr. NaIl moved that the Board approve the City Manager's request to establish two new classifications as follows: Reef Construction Diver/Worker, Range 36, Salary $233.45 b/w Reef Construction Specialist, Range 48, Salary $311.65 b/w - 2 positions - 1 position Seconded by Mr. Chenoweth. Motion carried. 4.. Mr. Chenoweth moved that the Board approve Director's recommendation to advance LesBernard, Assistant Uarbormaster, to Step 6 8S of October 1, 1973, and that ':: t'I~r.. ~~ ,j.... ' ,1 " 'O'f)' "' 1" .. (':j .1,.' ::., +. t:.:',.':, : tf " .":: ~,: " " ~ ~:. '... . ;! .., . , , C" ,,;,,:::~ t;:. ' . . , , ~\ . ,'. ,I. > "j:. fl;.t. ~ ,; . , . iI, . . ' ~3~.. '. J;,;:,.::", . 1" " ~{~';...'..':~ t ,d }i.t,.:,,:, ',:,.', \t~. ..f.. i. .. ~~f:'),r. ~\>'O,.:: gi?',.,....l.:.: ~ ~,;;. ','l~ .. ~ ' .~k...~.>.::. .~: ':,: .:~:~ /.,.;:,~. :....~ ~!f~....:.... ~6:r::j:.~.:: '.'~ ..'. . ~ \" 1 ~'c' . /i~',.~..' ~:c ':,"~.': ~f ~~:'~,' \:~,:;.:: ~~..,. ,.' ,'. ~~.;~~~ :'::';'; "::.; ..:' l~( '~..',",: ". fm:'x:.:.~ ~~{%i: ~r"': ,....-:.;: If,1~n;~~i::~~f~':; t .,.. .:-.....q.. ... ;[,;~.?'j/:),I. ;: K" ,,'.. ,.. ~!~~~(~L: l~~i'\,:!i} ~..('I"...,\ '< f"1 tJ':l'( 'I;~~;,; !j+ Sj.1~. tt" ,,~.. {,1' ~ t:':6\t~:~i( r! ,~'r'~:""~. 'c:"";' "r),:' ~,1.h<:. 0 , ol; Ii" ,,' Ill.., (~ i~ "7h~~'lJ~t:H ,t -' 3 - Civil Service Board Meeting October 21, 1974 from that point future step increases date from March 13, 1972. Seconded by Mrs. Peters and motton carried. 5. Tim Johnson) Attorney for the City Employees' Association, requested that the Board defer action on Agenda Item #5 as he and the Association had not had sufficient time to review the recommendations and prepare their objections. In response to Chairman's question, Director advised the Board that this item was listed for discussion purposes only and that he was not prepared to offer formal recommendations to the Board at this time. He noted that he had not yet received concurrence from the City Manager's Office on the proposal for reduction of supervisory pay level compression. The Board, accordingly, took no action. and this item will be discussed at the November meeting. 6. Director stated that there was no formal report on revision of Stand-By pay at this time. This subject is listed for discussion only. He noted that some problems had arisen since the initial meetings were held with affected Deparbment Directors. The matter will be brought up at the next Civil Service Board meeting in November. At this point, Miss Drew asked that all items forwarded to the Civil Service Board members be made available at the same time to the various employee organizations. Chairman indicated that the Board had previously agreed to this request and Director was instructed to see that all information given to Board members is simultaneously provided to employee groups. Director reported progress of Shift Differential Study which had been requested by the'Board at a previous meeting. Results of a survey on shift differential were passed out to the Board. Final report will be submitted at a future meeting, including specific recommendations on this subject. i Director reported on his findings as to the City's intent on filling the position of Central Services Director~ He noted that the position is currently occupied by Mr. 'Paroby (who is also acting Assistant City Manager), but that plans were to formally appoint Mr. Paroby as' Assistant City Manager and to fill the Central Services Director position through competitive Civil Service procedures. Mr. Weimer commented that unfounded rumors should be laid to ~est and,that the City, at no time, had any thought of filling the position except through Civil Service. Supplemental Agenda 1. Mr. Chenoweth moved that the Civil Service Board approve request from City Manager to establish a new classification of Nursery Superintendent, Range 66~ Salary $484.51 bi-weekly in the Nursery Division of the Parks & Recreation Department with an initial complement of one position therein. Seconded by Mrs. Peters. Motion carried. 2. Mrs. Peters moved that the Board approve City Manager's request to establish a new classification of Parking Meter Collector, Range 46, Salary $196.70 bi-weekly in. the Parking Divisiorr of the Traffic Engineering Departmen~~ith an initial complement of one position therein (PPT). Seconded by Mr. NaIl and motion carried. I . ; i~:.~e~~~n : t,~XF~"~f~ '{i ~C. 'J' ",,,. . f;;}':"';'.ll:;;" \. 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't./ tl~'~t. :..:~, .r',' ~tl:..(. .;~....f\f ~lt.I..p.'?::~~. :l L:~':i...I,\..~:f~1 . ~ .iti~f..~." . c ~~f.;.,?C.'1,,;;;..lf; . i,~p~!''..'., \'11 . ~.~.r.\;~,. (""'J ~ 1..tN"i""~' ., -~~~;CJ:.l(f:rt.. ' ~ r:..\~:~~~.;.:'i~ ~ . ?f"""";;: I;~~t-J; l~~: . . (;~~1..,-., ~'r' - . b:t!;~ tE:.t r,t.: ' J~'1~~.!'~'l'I""1 . 1~'!/.?tn~,j~It.~c :.. ;!j.~t)~""'d"".' . ~'tt)i.~'.~':;; ;:'},;"; h~'}JL~!'~,~~:.. \ >>;~,....,. ~.t""-'" f4~!;;?~:N~;!" '.'Y'i' _.. ~., ~1\:~":"V~::1.~I.' }": '!"t.', ::'. .j,. ~.,";.;'!~\ 'l .i'}t'{",,~"h.. ""1.!'~, 1~;r~5Y~~~~ j ~T~: {~~~ . t~~~.. ,I",,",. .' , 'f.. ',-,i},s.) ~. . l$ -!"d:1"!"),."... ;{\~11:f'-'; 0l-'~:1 c.~i~'.1:;~f~'~, ::. 'T r~,.1'i~~;\~,1" ';" r,.~t~I~ ~i~/'Vf;~~ ' i\'"I':I'':'' ~:rn"'r.1 .'r.yt.... ..' \,,0;'..., ~t~";':'::.;~,~; !r!t: t'l;;'" ~=-l'''' 3:; ~.f'j, ~,;...?,,,>:-,,;,,:,, .' .l.,t:'; '"..t'e'i'r1 1.~ cl~""'~~'/'l1,~...r.l1 . ~\~1:f'J1:"'~!~~~ " .,,,t.....t.\t't;. .' '" ~ :." 1, 4~..'~ r._ . :~~~/;:.~{;~> ;,~t:f < ,;q~f111."i' ~!':.~~~~~~,;~ c '~\!:ti':;~!':'i ' f~..~.:.:~~f:')~;t~~..i ~ {I~~~ .ols~i.::~'-....,f . ~ 'H~.. \.,,\ ...'i.l'i;l':~~".:'j ~r..:., ~ ".~:...J._ .,(;i }':~;'~'~-,1 . f'rt,IT..-.:!\.r:-t,..i '-b~I.\~,...c . Jt.":'";'\! ' . ;';'D"'~~'" /I' . > . ......1 '~"""~~~~i~J~J . . .:'~.;.l..'..N!~J > 'f.~:~~~~} ". .Jtl'/~~~H . ',~.iJ:;'~1' : i'!!/"1'.1 -. , n;';l~' . ~ ''i''I'(;'~~m'" . < ....'i {a:,,.,,,,~- ~ ^~ JfF\...' . (, ~, j \\:/:'~. '1 ~,J.\, ~ . r ~:~l:( ~ , 1.Ir.'0:.. - 4 - Civil Service Board Meeting October 21. 1974 3. Mr. Finkenbinder moved that the Board approve request from City Manager to establish a new classification of Field Representative II. Range 63. Salary $449.65 bi-weekly in the Community Relations Division of the Administration Department with an initial complement of one (1) position therein and to abolish one (l)position of Deputy Community Relations Coordinator in the same Divisionl Department. (This request includes recommendations that (a) the existing job description for Deputy Community Relations Coordinator with the exception of the title change. remain the same (b) the Eligibility List for Deputy Community Relations Coordinator be retained as the list for Field Representative II and (c) that Field Representative be designated as Field Representative I.) Motion seconded by Mr. Chenoweth and carried. 4. 'Mr. Nall moved that the Board approve recommendation of the Parks & Recreation Director to advance Mr. Chick Lewis, Golf Supervisor II, Facilities Division of the Parks & Recreation Department from Step 1 of Range 55 ($370.30 b/w) to . Step 3 of Range 55 ($40B.25 b/w) effective October 1, 1974 based on his background, qualifications. and job performance. Seconded by Mr. Chenoweth and carried. . ,l. 5. Mi. Chenoweth moved that establishment of one (1) . Salary $342.70 bi-weekly . and motion carried. the Board ratify the Directorls action in approving the additional position of Accountant I. Range 52. in the Finance Department. Seconded by Mr. Finkenbinder Mr. .Chenoweth moved that the November meeting of the Civil Service Board be held on November 12, 1974'at 7:30 in the Civil Service Office as November 11th is a City .'holiday. Approved by'consensus of the Board. ... '. Mr'. Nal1 moved the meeting be adjourned. i " Respect'fully submitt ~, Approved: ):J k., .'tZll 11 ~ . ,Glen}( Vantrease, Chairman . ~. "\ II -, . "