09/10/1973
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Proceedings of Civil Service Board meeting held September 10~ 1973.
The Clearwater Civil Service Board met in regular session on Monday cvening~
September lO~ 1973 in the Civil Service Office. City Hall.
Members present:
Cliff Stephens) Glenn Finkenbi.nder, Uelen Peters and
Glen Vantrease
Visitors:
"
Guy Kennedy~ City Attorney~ Duane Zusay, Sandra SchwartB~ Fire
Chief Pitts) Bill Bryant~ Walter Duncan, Mary Drew~ Shirley FaBs,
Sara Wiggins and Mrs. Kathleen DeBlakcr.
Acting Chairman Stephens said that he would like to recognize and welcome all
visitors.
Mr. Finkenbinder moved the minutes be approved. Seconded by Mr. Vantrease and
motion carried.
Director reported on assembled examinations conducted.
,
Director reported on certifications and appointments.
Director reported on Emergency Appointments.
Director reported on Lay-Offs~ Suspensions, and Dismissals .
necessary.
No Board action
Mr. Vantrease moved that the resignations of Jerry Ann Saltarelli, Secretary III~
City Manager Department) Peter A. Spence, Electrician Lineman I~ Traffic Engineering
Department, Scott D. Cromwell) Bridge Operator~ Marine Department, Cary A. Coutant,
Data Processing Trainee) Data Processing Division) Finance Department, Edward L. Riley)
AnfioStevenLydick, Laborers, Building Maintenance Division, Central Services Depart-
ment, Frederick W. Schmldt~ Jr., Clerk Typist I, Police Deparcment, Patrick F. James,
Police Patrolman, Police Department, Daniel R. Vesey, Draftsman II, Engineering
Division, Public Works Department, Wendy Vomacka) Rodman, Engineering Division) Public
Works Department~ Donald E. Hillhouse) Communications Clerk I, Fire Department,
John P. Slean, Fire Lieutenant, Fire Department, John F. Moran, Assistant Director
of Public Service, Public Service Department, Patrick A. Frederickson,
Raymond E. Sanders, Ernest E. Bailey) and Brian E. Wood, Laborers, Public Service
Department, Lloyd Lawrence, Night Watchman, Gas Division) Utilities Department)
Andrew'Girard, Basil Makris and Craig Wood~ Laborers~ Gas Division, Utilities
Department, Garry L. Wigington) Equipment Operator, W.P.C. Division, Utilities
"Department, Edward F. White~ W.P,C. Attendant, W.P.C. Division, Utilities Department,
Michael T. Brogan and Alfred M. Franza~ Sanitation Workers, Sanitation Division)
Utilities Department, Donnie L. Henderson~ Meter Reader II, Meter Reading Division)
Utilities'Department, Raymond Dankowski, Janitor) Parks & Recreation Department)
William R. Carlson and John Robinson~ Equipment Operators, Parks & Recreation Depart-
ment, George Shelor, III and Gordon C. Pollard, Recreation ABsistants~ Parks &
Re~reation Department, Kermit D. Campbell, Pamela S. Eidson and Edward Douglas)
Recreation Leaders, Parks & Recreation Department, Barbara Lupinetti, Bill G. Hamm,
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Civil Service Board meeting
September 10, 1973
Robert George, John Klempner, and Frank Ross Laborers, Parks & Recreation
Department, be accepted. Motion seconded by Mrs. Peters and carried.
1. Mr. Finkenbinder moved that the Board ratify the Director I s action in approving
the establishment of one (1) additional position of Sign Inspector, Range 54,
Salary $314 bi~weekly within the Building Department. Seconded by Mr. Vantrease
and motion carried.
2-5. Mrs. Peters moved that the Board ratify the Director's action in approving the
establishment of the following additional positions:
2- Laborers, Range 34, Salary $193 bi~weekly in Bldg. Maintenance Division
2- Maintenance Tradesworker I, Range 40, Salary $224 bi-weekly in Bldg.
Maintenance Division
2~ Clerk Typist I, Range 31, Salary $180 bi-weekly in Housing & Redevelopment Dept.
4- Firefighters, Range 50, Salary $284 bi-weekly in the Fire Department
Motion seconded by Mr. Finkenbinder and carried.
6. Mr. Vantrease moved that the Board approve City Manager's request to establish
a new classification of Environmental Planner, Range 64, Salary $401 bi-weekly
,in the Planning Department with an initial complement of one position therein.
Seconded by Mr. Finkenbinder. Motion carried.
7. Mr. Finkenbinder moved that the Board approve the bi-Iateral transfer of
Mike Kenton, City Forester, Forestry Division, Parks & Recreation Department
to Environmental Planner, Range 64, in the Planning Department in accordance
with Civil Service Rule 6, Section 6 (a) (1), Rule 8, Section 1 and Section 11.
Seconded by Mr. Vantrease and motion carried.
8-9. After discussion by the Board on the conversion of Clearwater Housing Authority
employees to City employee status, Mr. Vantrease moved that the Board approve
the establishment of the following additional positions within the Rousing and
Redevelopment Department and that examinations be conducted to fill these
positions.
1- Account Clerk II Range 41
1- Secretary I Range 33
Motion seconded by Mrs. Peters and carried.
$229 bi-weekly
188 bi-weeldy
10. Mr. Vantrease moved that the Board approve Procedures for Step Conversion of
present City employees from the current pay plan to the new Pay Plan effective
October 1, 1973 as outlined by Personnel Director. Seconded by Hr. Pinkenbinder .
and motion carried.
Mrs. Peters moved that all Firefighters and Fire Lieutenants should be paid
for the Emergency Medical Technician Certificate when they acquire it regardless
of their duty assignment and that additionally they should get driver-operator
pay if they are assigned that job. Seconded by Mr. Vantrease and motion carried.
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- 3 -
Civil Service Board meeting
September 10, 1973
11. Paul Kane, Public Service Director, spoke to the Board regarding the classifica-
tion of hiB Secretary, Mary Drew. He stated that the Cody Report classified
her as Secretary 11 and, that BS Secretary to a Department Director ahe should
be classified as Secretary III. The Personnel Director informed the Board that,
in his opinlon~ the fact that a Secretary serves a Department Director does not
in itself justify Secretary III status and related other instances within the
City where Department Directors had Secretaries at n lower level. He did.
however, agree that Miss Drew should be properly classified as a Secretary III
and advised the Board that he would meet with Mr. Kane to solve this classifica-
tion problem and problem and others that might exist within the Public Service
Department.
The Director indicated to the Board that the question of the operation of the
City-County Credit Union had apparently affected Miss DrelY's job classification
over a period of years although it had never been openly discussed. He stated
that Miss Drew puts in some time during City hours on Credit Union business
and related that this could be construed as outside employment on the job.
Director felt that the operation of the Credit Union by a classified employee
on City time should be clarified in some manncr. In addition, he noted that
employees having outside employment should file an Outside Employment Form which
is subject to approval by the Department Director and Appointing Authority.
The Board expressed the opinion that the activities of the employee for the Credit
Union should not affect the job classification and that the Civil Service job
class should be determined solely on the duties as performed in the employee's
capacity as Secretary to the Department Director.
Director reported on the rehiring of Miss Bonnie McDowell in the Utilities Department.
After a lengthy discussion, the Board indicated that while it felt Miss McDowell was
a victim of someone else's subterfuge, it must uphold the Law and Rules. Accordingly,
Mr. Stephens moved "That this Board recommend that Miss McDowell be teminated, but
that she be placed on the eligibility list for other departments and that strong
measures toward the Department Read who deliberately misinformed the Personnel Director
and the Acting City Manager, and misled them as a consequence, be pursued further by
the Appointing Authority." This motion was seconded by Mr. Vantrease and carried
unanimously.
Director reported on Intergovernmental Personnel Act Grant for Employee Training. It
has not yet been approved hut unofficial word has been received that the City of
Clearwater had the fourth highest rated grant request out of some thirty applicants.
Director reported on qualitative evaluation of Clearwater Merit System operations by
the U.S. Civil Service Commission representatives.
Mr. Finkenbinder moved that the Board approve City Manager's request to establish one
additional position of Chief PJ.anner. Range 65. in the Planning Department. Seconded
by Mrs. Peters and motion carried.
Director requcsted ratification of his action in approving the extension of the
Emergency Appointment of Mr. Loren Murphy. Recreation Supervisor I in the Parks &
Recreation Department. At this point, there was a discussion by the Board on the ex-
tension of Emergency Appointments. City Attorney Kennedy said that their office had
asked for a ruling by the Attorney General on the matter of extending Emergency Appoint-
ments beyond 60 days. He said the way it is written at the present time it is rather
confusing and until a ruling is received there should be some definite policy established
to, handle Emergency Appointments. The Board asked that the Director duly note the
- 4 -
Civil Service Board meeting
September 10, 1973
recommendation of the City Attorney and perhaps set up some guidelines to be used
and pass this along to the Department Heads. It was also suggested that Emergency
Appointments be avoided as much as possible. After this discussion Mr~ Finkenbinder
moved to extend the Emergency Appointment of Loren Murphy, Recreation Supervisor I
for one week so that he may train the man being hired from the Eligibility List.
Seconded by Mr. Vantrease and motion carried.
Mrs. Peters moved that the Board approve a Maternity Leave of Absence for Mary May,
Library Aseistant I in the Library Department beginning September 15th. Seconded
by Mr. Finkenbinder and motion carried.
Mr. Finkenbinder stated he felt something should be done about the citizenship
requirement which was discussed at the August Civil Service Board meeting.
Mr. Vantrease moved that the Director be authorized to pursue whatever measures are
necessary to determine the legality of that portion of the law that is on our book
'regarding citilzenship versus the Equal Employment Act. Seconded by Mr. Finkenbinder
and motion carried.
Miss Drew raised the question of why an appointment of a Sanitation Foreman had not
been'made. Director reported that an appointment was pending and it would probably
, be made after the new Pay Plan goes into effect.
Mr. Finkenbinder asked that the Director request a legal opinion as to just what
authority the Board has in regard to setting salaries and wages for a department
or individual.
Mrs. Peters moved the meeting be adjourned. Seconded by Mr. Vantrease and motion
carried. '
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Respectfully
Approved:
Personnel
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Recommendations for Step Conversion of Proscnt Employees from the Current Pay Plan
(Prior to October 1, 1913) to the Pay Plan to be effective October 1, 1973. ThoBO
recommendations do not cov~r employees within the Executive Section of the Pay PInn
nor re.classified employees, both of whom may be treated under separate guidolines.
.~
Present Step and Length
of Service in such Ste-p
A) 1 Less than one year.
B) 2 Less than one year.
" C) 3 Less than one year.
I?) 4 Less than one year.
(, E) 5 Less than
one year.
F) 1) Less than two years.
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".:.":~... 6 Less than two years.
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More than two years
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Proposed
Step
Effective Date .nt~.
of Entrydn Eligibility Date for
Proposed Stce. I Next Step Increase
No change. One year from column 3
effective date.
No change. One year from column 3
effective date.
No change. One year from column 3
effective date.
No change. One year from Column 3
effective Date.
No change. One year from column 3
effective date.
One year from date Two years from column 3
of entry in Step 5 effective date.
No change~ Two years from column 3
effective date.
No change. TWo years from column 3
effective date.
Two years from date Two years from column 3
of entry in Step 7 effective date.
No change Two years from column 3
effective date.
1
2
3
4
5
6
6
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Employees who are in a classification whose pay range as provided in the Pay Plan to be
.,:j.;,:::" effective October 1, 1973~ is a shortened or "bob-tailll range (as for example, Equipment
. Operator, San;tation Worker, Fire Lieutenant, Police Sergeant, etc.) and who, at the time
~:. of conversion, are in a pay step within their current salary range which is less than the,
::',:",~imum pay step provided in the "bob-tail" range of the new Pay Plan, shall be placed at
~, ,~' lowest pay step provided in the "bob-tail", range. The date to be used to determine
), ;,eligibU,ity for subsequent merit increases in the new Pay Plan shall be October l, 1973.
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~:." H~ M.' Laursen
:.:.< ':PerBonnel Director
Approved eSB Meeting 9-10-73.
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{'f'l1.V 1" ,\t:I;:Il('1 t.,'I,'e,: ll,\\" 1.;'110 ,', "'~c.Tl,"I{'(.'I\'II'I,d IJ" ~ill
HlllCH lIAS rC::N ADOP'l'Im 1\\' 'l'IU~ nO.A,l~ll 'fO u': l;l'l"~:~~'l'IVI': CC'J:CI~!m 1 19'1:}
._~___._ .W___~. _~_. _..H__.....H......._.. ........ ._..- ._______.........__~...._...... ___.__4~_...__... ._..'";..J...._.,..... ._
'rhe ndoption of the Pay nud ClllfW1HclIl:i.on plnll Jll'(q:lLl"l'cJ by l;hu fiJ;m uf G(!oq~(~ l~. Gody
& ABuocintcu ,~hich is to he i.llIplnllwnt;(!d October 1, 19'13) n:J.nl'11 r,ovt1l"<ll <I\1(.WtJ.01HJ which
\,'il1 hllve to be [onnall>, l~cnolvc.d by the eft)' A{hn.I,nh:l:l'nti,ull rind the CivU S(.!rvl(: 1 BO"J)~d.
l~hiJ:c tho b;lUl.C }lny l'lclo hllH 111.rol1dy h(1('11 lllJOptcd) I he lnctl10d of: COllV(~rnj,o\\ of: mn,)loycofl
to the nc',' PJ.:m, both ,,,ith ref-pect to flll1n)'i.cfl (1m! (;( <: J.Mj::J, J::i,cntl un,. h:u; \lot: yo t 1,oml
dc.tm:mi.ned. In tldu regard till."! [ollll\d,ng rOCOhll11CnJt l:i.011:; nrc. nfJ:cn;d.
1.. Ql1ali.f:i.c,at:i.O\w n toted ),n cl.nf.lBi.ficnU.on Spccificutinnr. ndopl:r.:d Oc toher J, 1971 in
cOl1junction with implementati.on of: the PCJ[.it:l.on eloHui.fical:.Lon rind l'ny Pllll1 n'~pC)):t
(lEI submitted by Georce F'. Cody l~ Anl)O(;lntl!s l.lrc f.or futurl..1 llppHcllHol1 llnd nt',~ not
(:0 be npplicd to prCsClnt incumuc.nts 1.n pm:lllancnt 01: perll1mwnt pnrt:-till1t! tw:d,l:ton,<;,
,,,hoso employment is othcruisc legal nnu prupe).', 1.n dCltcrminillg (~i.the): I tlw cJ w;d.-
fi.cntion of thoir pOl3itions or their retention in the Jloniti.ol1~,~ ill whi-eh they nl"C
placed upou installation of ~lC Plnn.
2.
El1lployc-.!s sm:vine ~ll EmCl"gcnC;y, Provl,c;j,oll.'ll, or ~Jc:.lHlont\1 po:d. t:i onfl Wi of:
October 1, 1973, have no form of: permanent: s t:ltl'S. 8nch cmploYl!cr. l1lay be con::J.1'lIwd
t\r. needed 'l'ith:i.n the li.ll1i.t::.; of: thei.r nppointlllcmt nn<l shall be tormi.n<1l:ed tln;oilgh
1.<1.y-o f:f he (Ol:C, at' at the m~pl1:n t ion 0 f:, \:\1(\ nPP1;Op)".i.n to tilll'~ 1 imi, 1: f;nl" $\1 r;h,
appo'in~llIt!nt. J.f: they dcc;:i.rc to qUllll.(y [e1l7 nHu~;cqH(lllL }H!1:'ltl.111l..lnt ~\I\rloyw,mt, they
,ll111Sf: Cjunl5.[y for nud past: the upprop:r.:i.lltc c:::l1ni.!wti,nn \,'hich r:JwJ.l be bL'6c,d upon thu
quali.f:i.cal:i.ons nncJ/or. stondQ);ds (:ffnctivu II r; t1w (; p.1rl:icuJ nr tillle.
. .!
. I~mployees sct'ving it\ n, 'rcmpornry positi.on DM of Oct01)(':1" 1, 19"/3, hnve the pot(~nt::till
of becowing permanent cmployees and j.(',tnini.ng eJ~,.,tllt [01~ the tinlc f}\~):Vf~tl duri,')g
their temporal:)' appoi.ntm(~nt in accordance! ,..i'th SecL:i,on 1 (,1) of Rule 9 Hnd Secti.on 2.
"(b) of Hule 10 o[ the Ci.vi.l Service. Hules. fil.lch ClI1JlloyccR 1Jltly be conti.nued .ia
needed .\'11 thl.l1 the 1 imi ts of their nppoi.ntmcn t .1nd !; 11<111 be l:ctmi,I1Ll tcr! l:hrough lrty-off
,',' before OJ~ at the c'Xpir.ut$.on of the appropriate tj,mc l1111it for Dueh lIppoi.ntn:nnl.
'1I0\.;rCVCL) if .Ruch persOnS,'ltl:e. to be continued in the same. joh clnf.j~if:icHt:i~'on throug~l
~uhs,cq\lent permanent employment ,,,i thou t bJ;enl, i.n Del;vl.ce, they sh.:lll hav,;,~ to \n::.(\t'
, .olily the stmldnl'do for that posit:i.ol1 \\'hich \oler!:! j,n effect llt"l:he l::i.lrJe of thai1:
temporary nppo5.ntmcnt and they shall be. fit"llUtcd credle for the ti.UIC s(;l"vsd dUl:5.P~;
the 'temporary 'appoi.ntment:.
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4,. " gmployp-eo ',~ho arc reclassified in conjunc(:j.on \~ith implemcnatic1n of the. '.lm.~ Pay Dnd
ClUllsification Plan will !!2.!:. be automatl.cl111y convc];[;C:ld to n hiehcr job classification
at:thci same pay step as held in the lo','m: job class. They. shall he placed i.n n st(!P
'\o1h:i.ch reflects );cRRonablc credit for the time served ill the higher clafHl .IS shall bc~
,decerm~.nedby tho Personnel Director ,ill conjunction Hith the Department ])ir{~C';Clr and
B representat1v~ of the City Hana[;c.L' I s Office, subjcct to Hl\ul ratificntiofl,by th~
Civ~l ZCLvic~ BUA~cl.
; 5. "tligib1e Lists chall, be retained or ueveloped as indicated bc'lo\-1:
A.' Title chau[;es in a clasnificntion or mi.lIor chong~H il1 CJuali~icnt:i.ons 0)."
duties sh~ll 1101: .affect current tests or the existence. of: an Eligihle. List'.,
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mandata the dcV'elopim~nt: of new tests and EliC:i,blc !,ir.ts based on the 11m"
qual,iflcatious .and job duti.es.
Newly created 'classifications shall. requi.re the development of nC\o1 t(l:) ts cmT
, and an Eligible List based on the joh' quali.f:i.cfll:ions lInu duti.es.
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DupU.Cll ting Equipll1un t: OI)Cl'a tor
l)crsonncl Ahlo
Legul Secrotary
Secretary to City Manngor
Executive Secretury
Commullic 0 tionfJ Clorlt
Dispatcher I
Dispatcher II
Accounting Clerk III
Cashic.r I
'Fiscal Assistant'
Constr.uction Inspector I
Construction Inspector II
Civil Engineer 1
CUBtodial Supervisor.
'Equipment Mechanic
Cabinetmaker '
Catalogue Librarian
,Marine Attendant II
"Marine ,Attendont III
AssistantUarbormaster
': Tree ' Tr~1Tuncr
'Customer Service
Cus tOI11e1~' Service
Control Operator
:. ~pecial, Sanitation Inspector
", WP~" Oper~tor II' ,
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lB.QQEDURES FOR CONVtmS ION (W GT.lm OA1{S G01.P. COunSE
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EHPLOYEES TO CITY Ol~ CLI~^nH^TF.n CI'/lL SERVICE STATUS
Sub'jcct to the acquisition of tho Glen Oal(s Go Lf Course by the City of
Clonr,...aterthrough formal purchase and subject to the necc8flary approval
of 'the Civil Santee. Board, tho following Pl.ocI!dure will be f(lllo\ITed:
1. ,Glen Oaks employees who wish to continue clnploymcnt at the Golf Course
after acquisition of the course by tho Gity of Clearwater \<1111 be
elnployed in the classified Ci,vil Service of the City in probationary
permanent or p1..obotional"Y permanent pnrt-t::~mc status.
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2. Said employees must (lcrva a six months probationary pariod or its
equivalent in a.ccordance \",ith current Civil Service Rules and
. Regula tions .
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3. Stlid employees shall be given no credit whatsoever: for any previous
service oramployment with Glen Oaks prior to their becoming City
employees) including but not limited to the follO\ving: SeniOl"icy
l'ights" vacation or sick leave credits and/or benefits.
',4.: Said employees shall not be requh:ed to take \.n::l.tten examinations
to 'continue with the' City in the aamu job classifi.cation as they
previously held \...ith the f01.-mer management of Glen Oaks. However)
,'all' future. vacancies in such positions' or in uddi.tionlll positions
hereinafter created must be filled through competitive examination
'or other normal eivil service procedure. \~here examinations, if
'any, would normal1y.have been required, the incumbents shall be
deemed ~ligiblc through completion of a performance test based on their
," satis fee tory serviCe as rendered to) and ccr ti fied by, the previous
. 1nan~gcmentof Glen Oaks Golf Course.
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,5.' Sai~ employees shall- be placed in the lowest pay step for the pay
, , . range 'assigned to the job ,classification determined appropriate
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by the Personnel Director I' such dete1.1nination to be based on their
actual job,duties, which reflects at least the same salary level
) ,~B 'paid, to them by the previous management of Glen Oaks.
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