04/13/1964
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Proceedings of the Civil Service D0111-d meating held Honday, April 13) 1964.
The. C1C!llrwatcr Civil Service nonrd met in regular Rossion Bonday evening, April 13,
1964 at 7~30 P.M. in the Civil Service Office.
Hambers present:
George H. llnlby, Clw.irmnn, [t.N. Thompson, Sr. and John F. Starr.
Observers:
Hr. James R. Ste\o/urt, City l>lAnager, l1ro. Eleanor B. Jahsman and I>1rs. B.C.
~~rquardt, Lengue of Woman Voters.
}~cting cnlled to order by Chainnan Dalby.
Mr. Starr moved that: the minuteD of March 9, 1964 be adopted as written.
by Hr. Thompson. Hation carr~ed.
Seconded
Director reported on examinations conducted.
Director reported on certifications and appointments.
Director reported an resignations. Hr. Starr moved that the resignations of
narbara A. Vass" Clerk I, Civil Defense Department, Elaine nash) Recreacion Assistant,
Parks and Recreation Department) John Walsingl~m, Laborer, Parks and Recreation
Department, Robert Cartwright) Recreation Leader, Parks & Recreation ,Department,
Floyd pridgen, Laborer) Incinerator Division, }mrion Van Brown, Meter Reader 1)
Utilities Department, Edward R. Satte4ly, Sewage Plant Attendant, utilities Department)
Ronald Wallace, Refuse' Collector, Utilities Department, James R. Wllittle, Refuse
Driver, Utilities Department, Abraham,Wilson, Refuse Collector, Utilities Department,
, Robert,Mcll111er, Refuse Collector, Utilities Department, Kenneth Kunz) Refuse Driver,
Utilities Deparonent,and Charles W. Scott, Se~agc Operator I) Utilities Departmcnt
be accepted. Seconded by Mr_ Thompson. Motion carried.
'"Hr. ,Thompson moved that the Board ratify the action of the Director in effecting a
change in labor rates by eliminating decimals in excess of 2 points to conform ~o/ith
IB~_Data Processing. Seconded by Hr. Starr and motion carried.
Mr. Starr moved tl~t the Director's requcst for ratification of his action in approving
the establishment of the position of,~anitor, Permanent, Part-Time, Range 4, Libraries
Department be approved. Seconded by Mr. Thompson and motion carried.
Discussion by Board }~mbers of the status of certain employees with ucloude~' seniority
tabled from last meeting. Director read a suggested policy motion to help clear up
this matter. Mr. Thompson moved that in order to uniformly resolve the seniority
status of present and future classified City employees ~~ho may have a break in their
continuous service record occasioned by any of the reasons hereinafter enumerated, and
it the seniority status of any such employee shall not be or have been otharwise
deter:mined'by official Board action and specifically recorded in the approved minutes
of a regularly scheduled Board meeting, this Board hereby adopts as its official
policy) the following provisions which the personnal Director is hereby authorized
and directed to apply in such cases as may come to his attention with due notice to
the affected employ~'e, his department head and the Appointing Authority.
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Civil Service Board Hcetingt Honday. April 13. 1964
l)llGe 2
Continuous service shall rneo.n employment by the City in a position in the classified
service ,dthout interruption or brcnkt o,~ccl') t that the follo\.,ing shall not bc con-
sidered as breaks in e~)loymont:
(d)
(a)
LeaveD of absences or time off with or ~ithout compensation granted
pursuant to Civil Service Rules. The length of any such leave sh.all
not be deducted from the length of continuous service in compucing
seniority.
(b)
Layoffs for lad, of \-lork, lack of fundo) abolition of position) or
becnuse of material changes in duties or organization, not exceeding
onc year in length, folloHed by reinstatement or by appointment from
, the re-employment list. The length of any such layoff shall not be
deducted from the length of continuous service in computing seniority.
(r;:)
Disability retirement if and ,.,hen follo\"cd by reinstatement. Tha
length of any such disability retirement slmll not be deducted from
the length of continuous service in computing seniority.
Suspensions in accordance with Civil Service Rules. The length of any
such suspension shull not be deducted from the length of continuous
service in computing seniority.
(e)
Dismissals which shall subsequently be 'tdthdraml or modified by the
Appointing Authority or by action of the Board in accordance with
Civil Service Rules. The length of such separation shall not be
deducted from the length of continuous service in computing seniority.
(f)
Resignations subsequently withdrawn. in accordance with Civil Service
Rules) within six (6) months after acccptanc~ by the Board, followed by
reinstatement or appointment from the re-employment list; provided,
however, that the actual length of separation from the service shall
be deducted from the length of continuous service in computing seniority.
~~. Starr Geconded this motion and it carried.
Mr. 'Thompson suggested that, since the foregoing motion represents a policy decision.
it ,merits consideration and expression by the full Board, Director was asked to poll
the two absent members and report at next meeting.
Discussion by 'the Board Members 'relative to the seniority status of Paul Kane.
Director read a suggested motion designed to resolve this matter. Mr. Starr moved
that in order to resolve and determine the seniority status of Paul Kane for all
,record purposes, and since the documentary evidence examined by th1S Board fails
to establish conclusively whethe~ the break in service \~as based on a leave of absence
ona resignation. this Board hereby determines the s~paration to have been based
a' resignation. Further, since the official Board minutes for the years 1942 and
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Civil Service Board !'Iocting. Honduy, Apr'll 13. 1961~
puge 3
1943 cannot be located and are presumed to be non-existent. this Board. acting
on reasonable presumption. hereby determines that the resignation) if such there
be. was duly accepted by the then oxisting Board at some subsequent but indeter-
minable date. Further, since the records and evidence do not establish otherwise
and since there arc some indications that a leave of absence was intended. at
least for some portion of the separation. this Boards again acting on reasonable
presumption and io the light of the foregoing evidence and info~tions hereby
determines that the said resignation, if such there be, was appropriately with-
drawn. Based on these conclusionss this Board hereby determines that Paul Kanels
original employment date was September 2s 1937, which is the date set forth in
an affidavit executed on June 25s 1958 by the then Finance Director) in which he
stated that Paul Kane's name and salary appears on the payroll of the week
ending september Z) 1937 and which) in accordance with Board policy established
earlier in this meeting. shall be advanced by the 231 calendar days he was
separated from the City service. Thus, for all purposes of record, Paul Kane's
seniority date is) and this Board hereby determines it to be April 21) 1938.
11r. Thompson seconded this motion and it carried.
Director told Board that the forms (copy of which was mailed to each Board Member)
had been sent to ,each employee asking for verification of his seniority date. The
main problem will be the seniority date of employees who started on a temporary
basis and a definite record is not in their personnel file to show when they became
, permanent.
Director read letter from Elmore Leviner, Laborer, Parks and Recreation Department
requesting military leave of absence. Mr. Thompson moved that the Board grant
the request for leave of absence. Seconded by Mr. Starr. Motion carried.
Director read letters from City ~~nager enclosing revised pay plan with adjustments
and also f1Acting CapacityTl paragraph. Each Board member received 'a copy of the
revised pay plan.
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Director reported on the Electrician Lineman 11 Examination and stated that the
one applicant who took the exam did not pass. Mr. Thompson suggested that a
special meeting be held for the purpose of an oral examination of this applicant
and the Board Members present concurred.
Director told Board l~mbers that the new personnel action sheets had been distributed
and that they were working out very well.
Meeting adjourned.
~ctfU~Y S~bm~tted. ' _
John C. Young
Personnel Director and Secretary
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