09/08/1960
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l'rucoodluOIt or 1Ill! C1'Ji 1 ~"rvlco U04rd meeting hclc.l Thursday. September 13, 1960.
'[he cavil g"\l'v1co UOtu.\l m",t '-U rCBular session Thursday evening. September 8, 1960,
at 6:0U p.ln, t in thu C~vll ~lQ.l'vlcc oCHce. 114 N. Oaceola Avenue, Clearwater.
All membor" prUD~"t.
Guestln City Conll\lurdonart\. City Attorney; representatives of Executive Committee.
Employees' Anuoe 14t ion lltHJ l"Q\lorters.
Chairman 4sked Cor a rOl1ding of minutes of August 23. 3960 meeting. Approved
as read.
Board member William nlrcl~ll atatcd tlwt he would like to submit his resignation
to tho Board at this meeting. lmving accepted a position with the County as
teachor, even though he had not signed a contract. He stated that he would submit
a written resignation to be acted upon by the Board in regular manner. Mrs. Bissell
questioned whether Mr. Birchall could not remain on the Board until such time as
he could be replaced. or whether he had to withdraw immediately. Mr. Coit,
Chairman, rcqueated the Director read that portion of the law relating to this
subject as pertaining to Mr. Birchall's situation. Chairman also asked
Mr. H. H. Baskin, Jr., City Attorney, for his opinion. Mr. Baskin stated that
the first provision in the law included a Board member resigning, but felt that
the last part of the paragraph would disqualify a Board member if he were employed
as mentioned. Mrs. Bissell ~xpre8sed herself that the Board should have its own
attorney to give legal opinions. Mr. Mauney asked Mr. Baskin if he felt Mr. Birchall
should sit in at this meeting and Mr. Baskin replied that Mr. Birchall would be
disqualified. Mr. Birchall asked whether or not the Board wished him to remain
for the meeting. Hr. Mauney and Mr. Dalby felt that he should not. Mrs. Bissell
opposed thin decision.
Mr. Mauney recommended tlmt a resolution signed by Board mem~ers be sent
Mr. Birchall, 1n appreciation for his contribution to the Civil Service Board
while a member.
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Mr. Coit, Chairman. requested that the last item on agenda be taken up first,
that 1s. letter from Executive Committee. Employees' Association. Director' read
letter endorsing Mrs. Bissell's request for a survey of the Civil Service rules. '
Mr. Coit stated that the Board had not completed work on the draft of rules and
8uggested work session be scheduled. Members agreed on Tuesday evening.
September 13, 1960 at 7:30 p.m.
Director reported on examinations, resignations, appointments, suspensions.
Board members discussed space for holding Civil Service examinations and requested
that the Commission give the subject serious thought. Mayor Finch sugge5~ed
putting wide arms on present seats in the City Hall Auditorium and using that
space for examinations. Mr. Coit asked the Director to investigate the arm-
rest suggestion.
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Director read letter from Mr. H. H. Baskin, Jr., City Attorney, requesting that
the positions Secretaries III and IV for his office stand. Mrs. Bissell made
mo~ion, seconded by Mr. Dalby that a Secretary III and a IV remain on the
organizational chart for the City Attorney's office.
Director read letter from City Manager concerning anniversary date for increase
in salary for Patrolman Edward Rioux. Police Department. Discussed at length.
Date of May 16. established. Mr. Dalby moved that May 16, 1959 be established
as anniversary date.
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Mr. Stowart explained his views on anniversary datos. Ite stAted that July and
October dates arc not anniversary datos, Oi~ector read motion made by Mr. Dalby
at a previous meeting. (Amendment to Pay Plan rule 7). Not commented upon.
Mr. Coit asked that this discussion be included in the minutes, that the Board
was incorrect in making previous decisions on pay increasc dates. Mrs. Bi8sell
felt dcpa~tment heads should review the situation and Mr. Stewart stated that
they had already done 80.
(Mr. Bircl~ll left meeting at this point.)
Director read letter from Janet Vollertson, Communications operator, Utilities
Department, requesting twenty additional days sick leave. Mr. Coit asked City
Commission for comments. Mr. Stewart commented tlmt the Civil Service Bo~rd is
not interested in information from department heads or from tpe City Manager
whether or not additional sick leave should be granted. Mr. Stewart said that
one department head had been advised tlmt the employees need not go through the
department head and City Manager but that the employee should apply directly to
Civil Service Board and Board would approve or disapprove request and notify
City Commission. Mr. Stewart suggested that an employee make application through
the proper channels so that notations could be made on request and passed along
to the Board. Board Chairman asked ~tt. Stewart who had advised the employee
incorrectly and Mr. Stewart said that the advice came from the Civil Service
office. Referred to one application that came through the proper channels.
Remarked the Board had said the letter should come directly to the Board and then
to the City Commission. Mr. Mauney and Mr. Dalby were of the opinion that the
City Commission received a copy of letter sent the Board.
Mr. Coit stated that the Board felt the requests were coming through the proper
channels since it had not been notified to the contrary until ~s. Vollertsonts
request was submitted. Mr. Coit asked the Director to see that an employee send
his request to his department head and City Manager, then to the Board and on to
the City Commission for final approval.
Mrs. Bissell questioned whether or not ~anet Vollertson case would set a precedent.
Mr. Stewart said he would get full report to Board before next meeting, on this
subject. Mr. Mauney made motion, seconded by Mrs. Bissell and passed, that the
requested additional time be granted to Mrs. Vollertson and recommend that the
City Commission approve same.
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Gas Inspector's appointment brought up. Mr'. Stewart reported all that remains ')
concerning an appointment is that applicant obtain a journeyman's certificate.
Stated he had urged examining board hasten the examination and that he was doing
all he could to hurry the matter.
Di~ector reported on W. R. Norris sick leave.
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Mr. Stewart gave his ideas on figuring sick
by Mr. Dalby and passed, that the method of
next meeting, September 20.
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leave. Mrs. Bissell moved, seconded\
figuring sick leave be tabled until )
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Mr. Coit asked Mayor Finch if he would like the floor. Mayor said that he
appreciated being invited and stated we have City ~bnager who is running city
affairs satisfactorily. Said the City Commission came to the Board meeting to .
see if there were any problems that needed settling and to hear matters firsthand.
Mrs. B18sell said that the Board had invited Mr. Stewart to attend its meeting.
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Mr. Coit brought up ehe matter of Assistant City }hnager. Mr. Coit read copy of
letter signed by Mr. Stewart, daced January 12, and also read excerpts from
minutes on this subject.
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Mr. Mauney stated that he had aakcu. the opinion of Ul0 attorneys and both gave
an opinion that an Assistant City Manager should not be under Civil Service.
Questioned why the Assistant City Manager should be under Civil Service when the
Ci ty Manager is not. The Assistant City Manager follows uame duties as the City
Manager in his nbaencc. Mr. ~~uncy felt Assistant City Manager was in same category
as City Manager but if not appointed) should be in thc job following an cKamination.
Mr. Stc~art stated that there is a difference bctwecn Acting City Manager and
Assistant City Manager. Board concurred. Referred to letter received from Board
members and said that he thought the City Manager was due a certain amount of
respect. Mr. Stewart said that all he had asked for was reclassification of
Hr. Weimer' s job) and if Board did not agree with him, the mattcr would be dropped.
Also said that he felt positions were approved by Board when Pay Plans were adopted.
Mr. Stewart gave as one reason for making Mr. Weimer Assistant City Manager "that
when the public calls and he is out and one is referred to the Purchasing Agent.
people wonder why they are referred to the Purchasing Agent) when they called for
the City Manager.1I
Referring to letter sent by Board to Mr. Stewart. Mr. Mauney said that the intent
of the Board was to ask hUn whether or not he was in agreement with the Board in
placing employees in positions by examination. Mr. Mauney stated that he felt
that if a title was changed. an examination should be held. ~rr. Mauney said that
the Board1s intention was to do away with misunderstandings, the reason a copy
of the letter was given the press. ~k. Stewart objected to contents of letter.
He stated that he wanted to work in harmony with the Board, Bnd felt it was not
illegal for things to continue as they are. He is satisfied with things as they
. are and said the only pressure put upon him is the question of "will the rules
be changed by the time the personnel action sheets are sent to the Board and are
returned to his office." Mrs. Bissell stated the reason for writing the letter.
She said that it is known tlmt Mr. Weimer is not doing the same job as set up in
pay plan. Mr. Stewart replied that ~rr. Walb is doing some purchasing.
Mrs. Bissell referred to Police Sgts. Williamson and Lecouris doing work of Captain
but Mr. Stewart felt that did not enter into this discussion.
Mrs. Bissell asked members of Employees' Association present for their stand
concerning their meeting of September 7. Mrs. ~~yon Taylor reported that they
felt there should be no favoritism shown and that if some employees had to take
examinations, others should have to do likewise. No resolution was drawn up
but employees felt tl~t if one doesn't take an examination) other employees should
not. Mr. Coit requested Mrs. Heyon Taylor get the opinion of the Employees'
Association in writing. ' '
Mr. Mauney asked why no appointment of License Inspector had been made.
Mr. Stewart referred to past happenings. Referred to returning of personnel
action sheet marked "License Inspector." Referred to change in salary. Said he
was not authorized to make an appointment when salary was in 'question. Director
read from minutes of previous meeting. ,Mr. Stewart said when the Board accepted
the pay plan, it agreed to the positions shown in the pay plan. Reported "License
Inspector1 in pay plan is vacant.
Mrs. Bissell asked Mr. Stewart if he agreed that an independent survey should be
made of rules. He said "no", he felt the resolution made when adopting the pay
plan should be followed.
Mrs. Bissell stated again that she felt that rules should be made understandable
to all, made in more compact fo~, etc.
~~. Mauney questioned again whether or not) if Mr. Stewart wanted to hire anyone
~ithout an examination, he would. Mr. Stewart replied that the pay plan is the
J3.ible, it is the rule. Mr. StewaY.'t said that when a man wanted to advance in
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grade) he should take an examination. Mr. Stewart said he lUld never assigned
any .person to another job without permission of the noard.
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Mrs. Bissell asked whether or not a change in job doscription had ever been
received by the no~rd. Mr. Stewart said that his office was not going to send
changes because there was no nc~d for sending them. No action would be taken.
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Hayor Finch stated.that the Administration is going to abide by the rules if
they know what they arc. He referred to adoption of pay plan and resolution and
,stated that no one was employed under a new class title without an examination.
He stated that the Board cannot direct a person to take an examination because
every person under the pay plan was in his job legally and no employees l~d been
hired illegally. '
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Mr. Finch further stated misunderstandings ware all caused by Mr. Birchall and
that'Mr. Wetmer 1s going to keep on doing just wlwt he is doing. Commissioner
Smith, said lithe things that grieve most are the mistakes we matee." He felt
Mr. Mauney was sincere in his statement that he did not intend to insult the
Ci'ty Manager.
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',Mr~ Dalby said he agreed with everything that had been said.
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There being no 'further'business to come'before the Board at this time) meeting
adjourned until next meeting night, Tuesday, September 20, 1960.
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Respectfully submitted,
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c. K. Coit, Jr., Chairman
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