10/24/1985
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OFFICIAl..
MINUTES
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DEVELOPMENT REVIEW COMMITTEE
October 24, 1985
Members Present
Elizabeth S. HaeBeker, Asst. City Manager - Chairman
Nick Lewis, Fire Marshal
Robert Maran, representing the Public Works Department
Edward Bethel, BUilding Director
Keith Crawford, Traffic Engineering Director
Cecil Henderson, Jr., Utilities Director
John Richter. representing Planning Department
Art Kader, Assistant Director, Parks and Recreation Dept.
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Also Present
Ralph Swerdloff, representing Finlnvest Corp. (Item A.)
Dennis Plumley, representing Carter, Plumley Engrs. (Item B.)
Gil Faucher, representing D'Lites of America (Item B.)
George Mallory, representing Edgewater Investments (Item C.)
Alex Plisko, representing Edgewater Investments (Item C.)
Stanly Wahl, representing Edgewater Investments (Item C.)
Keith Appenzeller, representing Appenzeller, Boyd and Zarra (Item D.)
Janet R. Laatsch, Recording Secretary, Public Works Dept.
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The meeting was called to order by Nick Lewis, Acting Chairman, at 9:00 A.M.,
in the Operations Center Conference Room.
I. Appointment of a Vice-Chairman.
MOTION: Cecil Henderson made the motion to elect Nick Lewis as Vice
Chairman~ The motion was seconded by Keith Crawford, and
carried unanimously.
II. Minutes of the regular R.D.C. meeting of September 12, 1985.
The minutes of the Resource Development Committee meeting of
September 12~ 1985, were approved as corrected.
Minutes of the regular R.D.C. meeting of September 26, 1985.
The minutes of the Resource Development Committee meeting of
September 26, 1985, were approved as corrected.
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III. Actions to be made under previous Code:
A. Arbor Shoreline Office Center--Phase II, located on the East
side of U.S.19, immediately South of Japanese Garden Mobile
Home Park.
REVISED FINAL SITE PLAN -APPROVED WITH CONDITIONS
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(Item Chaired by Vice Chairman, Nick Lewis)
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Robert Maran: See written comments. (Attachment No.1)
Edward Bethel: See written comments. (Attachment No.2)
Keith Crawford: Stated two questions, (1) the location of the card
reader for the two auto sentry gates shown, and if there would be park-
ing under the building; also, (2) questioned the area that Is marked ..service
vehicles" for one building, and whether the two buildings were connected for
this area to serve both buildings. The developer's representative replied
there will have to be an island to accommodate the gates, to be located just
outside the entry lane and will have to be big enough for two-way traffic. In
answer to the second question he stated there will be n small service area for
each building. Mr. Crawford stated that the service area for both buildings
needs to be shown on the plan.
Cecil Henderson: See written comments. (Attachment No.3)
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John Richter: Stated (1) the need to identify on the plan the
building height in feet. The developer stated there are 12 ft. typical floors,
approximately 60 ft. from the existing grade--that includes a mechanical
portion on the roof. The 2nd page of the plan will be provided to the
Committee. Mr. Richter further stated (2) the need to provide on the plans for
the drives for the buildings and the bUilding setbacks. The developer stated
that the second sheet will be provided, which shows this. Mr. Richter stated
they would prefer to have everything shown on one sheet of the plan. (3) Mr.
Richter also stated the neee to show a 40 ft. drainage and utility easement
along U.S. 19, and (4) the need for a landscape buffer along the north property
line for separating parking areas and residential properties to the north. The
developer questioned the width requirements and also stated that the term
"berm" was not accurate, but "rolling landscape" would be more appropriate.
Mr. Maran stated that he believed there was a sanitary line in that area, and
Public llorks could not accept a berm over the sanitary line. The developer
commented that there is an existing fence which will be replaced, and there
will not be a berm.
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Art Kader: See written comments. (Attachment No.4)
Nick Lewis: Stated the Fire Department did not have any comments.
Robert Maran stated additional comments: (1) A backflow preventer was
mentioned. It definitely cannot go in the right-of-way, but will have to go on
private property. (2) A blanket easement will be required for ingress/egress.
(3) Questioned Mr. Crawford if all driveways are required to be 24 ft. Mr.
Crawford stated his copy of the plan was faded in several places and he wasn't
able to tell the width, but stated that if a driveway is for two-way traffic it
must be two-way width. He further stated it was unclear as to where the drives
wer~ to be located, gnd there would be a problem if the streets were only 18 -
20 ft. wide. Mr. Crawford also questioned why the easement would not be a
right-of-way easement. Mr. Maran stated it was directed by the Commission to
be a drainage and utility easement.
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MOTION: Cecil Henderson moved to recommend approval of the final site plsn
for Arbor Shoreline Office Center--Phaae II, based upon a finding of
this Committee that the plan conforms with the design guidelines for
site plan review subject to the following conditions:
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ORC 10/24/85
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1. A 10 ft. utility easement over the water maina up to and
including hydrants and meters be provided;
2. Show on the plan the service access to the bUildings;
3. Identify the building height on the plan, in feet;
4. Provide on the plan dimensions for drives, bUildings, set-
backs, and any other pertinent structures or details;
5. Show a 40 ft. drainage and utility easement along U.5.19;
6. Show on the plan a landscaped buffer, 8S required by City
regulations, between the parking area and the mobi! home
park on the north;
7. Remove the berm indicated on the plan on the north side near
the property line;
8. Provide a blanket access easement for City vehicles; and
9. That the requisite initial building permits be issued within
six months from the date of approval of the final site plan,
and all requisite certificates of occupancy be issued within
, two years from the date of iSsuance of the initial building
permit.
The motion was seconded by Robert Maran. Discussion ensued regarding
the parking beneath the building be approved by the Traffic Engineer.
AMENDMENT TO MOTION:
John Richter moved to amend the motion to include that the parking
beneath the buildings be approved by the Traffic Engineer. Cecil
Henderson seconded the amendment.
Discussion ensued regarding the amendment, with Keith Crawford
questioning if that would need to be shown on the site plan. Mr.
Bethel stated he would also like it shown on the building plans for
his purposes. John Richter questioned the drainage and utility ease-
ment that parallels U.S. 19, as to whether anything more needed to be
stated to guarantee that it will be recorded. Keith Crawford also
questioned the policy on parking in those easements. Robert Maran
stated that required parking is not allowed in the easement.
Nick Lewj,s called for a vote on the amendment. The motion on the
amendmflnt carried unanimously.
Mr. Lewis then called for a vote on the motion, and the motion carried
unanimously.
III.
B. D'Lites of Amerlca--Gulf-to-Bay Boulevard, located on Northeast
corner of Gulf-to-Bay Boulevard and David Avenue.
(Item chaired by Mrs. Haeseker)
FINAL SITE PLAN - APPROVED WITH CONDITIONS
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Nick Lewis: Stated concern that there is not a fire hydrant shown on
the plan. There will need to be a fire hydrant located no further than 300 ft.
from the farthest section of the structure.
Robert Maran: See written comments. (Attachment No.5)
Cecil Henderson questioned if Item No. 1 on the Public WorkR comments
should be an item for Final Site Plan review. Mr. Maran stated it should be,
and Mrs. Haeseker agreed.
Edward Bethel: See written comments. (Attachment No.6)
Keith Crawford: No comments.
Cecil Henderson: See written comments. (Attachment No.7)
John Richter: Questioned the dumpster location, and if it would be
possible to move it to the south to keep it out of the residential zoning.
Discussion ensued regarding the dumpster location, with Mr. Henderson
preferring the location that is shown because of ease of sccess and
out-of-the-way location. Mr. Richter also questioned the circulation of the
driveways. Mr. Crawford commented that he, also, was concerned about the
unconventional driveways that are shown. Discussion ensued regarding the
parking situation.
Art Kader: See written comments. (Attachment No.8)
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There was no further discussion on the comments, and Mrs. Haeseker called for a
motion.
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MOTION: Cecil Henderson moved to recommend approval of the final site plan for
D'Lites of America project based upon a finding of this Committee that
the plan conforms with the design guidelines for site plan review sub-
ject to the following conditions:
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1. That a fire hydrant be placed within 300 feet from the furth-
est point on the building, according to the Fire Marshal's
requirements;
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2. That the 60" corrugated metal pipe located on the site either
be gunited according to Public Works requirements, or replac-
ed with a reinforced concrete pipe according to Public Works
requirements;
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3. That a 20 ft. drainage and utility easement be provided for
which the center line will be the storm line;
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4. That a 10 ft. drainage and utility easement be provided along
the north property line;
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5. That a 10 ft. right-of-way dedication for Gulf-to-Bay be
made, prOViding a t~tal of 60 ft. on that side of the roadway
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6. That a 4 ft. sidewalk be placed along David Avenue according
to City requirements;
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7. That. the backflow device shown on the plan in the right-of-
way be moved back to private property; and
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8. That the initial building permits be issued within six months
from the date of approval of the final site plan and all
requisite ,certificates of occupancy be issued within two
years from the date of issuance of the initial building
permit.
Robert Maran seconded the motion.
Mrs. Haeseker called for discussion on the motion. Keith Crawford
questioned when the right-of-way dedication takes place. Cecil
Henderson recommended it be at the time of the C.O.
AMENDMENT TO MOTION:
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John Richter moved to recommend an amendment to the motion that in
lieu of relocating the dumpster out of residential property, that a
solid landscape screen be provided adjacent to the north property
line.
The amendment to the motion ,died for lack of a second.
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Discussion ensued regarding the solid landscape wall (hedge). Keith
Crawford questioned if there was any objection of moving the dumpster
to the Bouth. Robert Maran stated that once the pipe is gunited,
there would be no objection to parking over the pipe. The developer
stated he did not have any problem in moving the dumpster location to
the south.
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.AMENDMENT TO MOTION:
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John Richter moved to recommend an amendment to the motion that the
dumpster be relocated to the Bouth so as to be positioned out of the
residentially zoned property.
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The amendment to the motion was seconded, and carried unanimously.
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Mrs. Haeseker asked for comments from the developer. There was no
discussion.
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The motion carried unanimously.
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III.
c.
Mini-Storage Complex, located on Lakeview Avenue at South Fort
Harrison Ave.
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FINAL SITE PLAN - APPROVED WITH CONDITIONS
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(Chaired by Mrs'. Haeseker)
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Nick' Lewis: 'Questioned the location of the fire hydrant, and stated
it must meet tbe 300 ft. requirement.
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Robert Maran: See written comments. (Attachment No.9)
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Edward Bethel: See written comments. (Attachment No. 10)
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Keith Crawford: Questioned the entrance/exit from Lakeview Road being
a shared driveway that would need documentation assuring the other property
owner access to that drive if the property is sold. Mr. Mallory stated that a
non-exclusive right of ingress/egress would be included if the property ~a8
ever sold in the future. Mr. Crawford also stated concern with the zig-zagging
of the driveway.
Cecil Henderson: Stated he did not have any problem with the plan.
but did question the water service to the existing office storage building. and
if the the service would be extended back to the office warehouse. Mr. Mallory
, stated they do have a 3/4" line coming in to the back building. which probably
would be adequate for a mini-type storage facility; but there is also water all
along the north side of the other property he owns and may provide an easement
for access to water. This particular issue hasn't been addressed at this
time. Mr. Mallory further stated that if the two toilets required could be put
in toward the front of the building toward Lakeview. the 3/4" line could be
extended to that location.
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John Richter: Stated (1) the number of parking spaces needs to be
amended to 24 spaces instead of the 29 shown, (2) the need to delete the
reference to seven garage spaces, (3) the need to delete the reference to the
sign size and height, and (4) questioned the number of square feet shown on the
site data (2.400 sq. ft. as opposed to 2,830 sq. ft. by Mr. Richter's
calculations). and whether the warehouse space is also serving the offices.
The developer stated there will be a maximum of 2.400 sq. ft. of office space
located somewhere in the building, and even the possibility of an apartment in
the front building. An amendment to the site plan would be made if this
occurred. Mr. Mallory stated that if the toilets were put in the center of the
bUilding the sanitary sewer hook-up would have to be worked out at a future
date. Mr. Richter stated there would be a requirement for two more parking
spaces if a living unit was included in the site.
Art Kader: See written comments. (Attachment No. 11)
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Robert Maran questioned the one-way exit only onto "E" Street. and
asked for Mr. Crawford's comments on this. Mr. Crawford stated he did not feel
there would be heavy traffic into a warehouse area. and Mr. Mallory stated that
one-way signs would be' put up. Mr. Crawford questioned if there is a maximum
paving coverage. Mr. Richter stated the property is zoned "Industrial". one
zoning district. and'doesn't have any maximum paving coverage.
Mrs. Haeseker called for a motion.
MOTION: Cecil Henderson moved to recommend approval of the final site plan
based upon a finding of this Committee that the plan conforms with the
design guidelines for site plan review subject to the following
conditions: '.
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1. An indication on the pla.n of a 5 ft. sidewalk along Lakeview, and
a 4 ft. sidewalk along "E" Street;
2. To amend the plan to show 22 parking spaces instead of 29;
3. Delete the reference Qn the sign as to its size and height;
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The payment of the appropriate park fees 'prior to the City's
. certification of the final site plan; and,
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S. Th,\1t the requisite initial building permits be issued within
six months from the date of approval of the final site plan and
, all requisite certificates of occupancy be issued within two
years from the date of issuance of the intisl building permit.
John Richter seconded the motion.
Mrs. Baeeeker asked for discussion on the motion. Discussion ensued
regarding the sanitary sewer and whether a backflow prevention device
ohould be included in the motion, with Mr. Henderson explaining why it
would not be necesBary to include this in the motion.
There was no discussion on the motion by the developer, and the motion
carried unanimously.
III.
D.
Belcher Sunset Center, located on Southeast cornur of intersection
of Belcher Road and SUnset Point Road. (ARB Enterprises) (Revised
Prell Sub. Plat and FSP will be distributed by pun this date; re-
vision to plat and plan sent out 10-14-85.)
REVISED PRELIMINARY SUBDIVISION PLAT - APPROVED WITH CONDITIONS
REVISED FINAL SITE PLAN - APPROVED WITH CONDITIONS
(Chaired by Mrs. Haeseker)
Mrs. Haeseker stated that the Revised Preliminary Subdivision Plat and
the Revised Final Site Plan will be discussed together, but separate
motions w111 be required.
Robert Maran: See written comments. (Attachment No. 12)
Edward Bethel: See written comments. (Attachment No. 13)
Keith Crawford: Commented (1) the handicapped. spaces are noted to be
12 ft., but they don't app~ar to be drawn that way, and there would be
confusion on the construction plan8~ and,(2) there isn't anything shown on the
plans that indicates loading spaces for all of the buildings, and there 1s a
requirement in the code for these loading spaces.
Cecil Henderson: Stated hedid not have any comments.
John Richter: Commented that on the Subdivision plat the references
to "parcels'" should be amended to say "Lots", and that access easements will be
required to provide access across others ownerships. He further commented in
regard to the site plan that there are too many project identification sigos,
and will have to be reduced to bring It into conformance with the sign
regula tions.
Art Kader: See written comments. (Attachment No. 14)
Nick Lewis: No comments.
Robert Maran commented that he had not received the correct revision
of the plan. Mrs. Haeseker stated the Committee should make certain that the
only' change on the plan dated 10/16 is the additional letters for the building
, and'identificat1on, and to designate that the motion being made Is for the
, change of Oct. .16th.
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DiscuBsion ensued regarding the subdivision of the property into
parcels. with an office owner's association to own all the common areas. Mrs.
Haeseker suggested the developer talk to the Engineering office prior to
further subdividing. Mr. Bethel commented that the Building Dept. Plan
Examiner will be looking Rt the final lot lines.
Mrs. Ifaosekor called for a motion on the Revised Preliminary
Subdivision Plat.
MOTION~ Cecil Henderson moved to recommend approval of the sub-division plat
for the Delcher Sunset Center based on a finding of this Committee
that the plan conforms to the sub-division guidelines, and subject
to several conditions:
1. That a 15 ft. drainage and utility easement, whose location
will be centered on the existing storm sewer between Vander-
bilt Drive and Belcher Road, be providedj
2. That a 10 ft. utility easement be provided which would be
centered over the water line and up to and including all
hydrants and meters;
3. That 1 the plan be modified to change the term parcels to
lots; and,
4. That cross-access easements, both for ingress and egress
easements for adjoining owners and for the utilities which
are provided to those owners. be placed on the plan~
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John Richter seconded the motion. Mrs. Haeseker called for a dis-
cussion on the motion. Discussion ensued on the location of the 15
ft. drainage and utility easement, with the determination that the
motion stands as stated.
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The motion carried unanimously.
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MOTION: Cecil Henderson moved to recommend approval of the final site plan
baaed on a finding of this Committee that the plan conforms with the
design guidelines for site plan review subject to the following
conditions:
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1. That a 5 ft. sidewalk be shown along Belcher Road, and a
4 ft. sidewalk along Glenville Drive, as required by City
regulations; and that the sidewalks mentioned must all be ,
constructed prior to the issuance of the firat' C.O. for any
building on this site;
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2. That ingress/egress easements for City vehicles be provided;
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3. That loading spaces of the proper size required by the City
be shown on the plan to serve all the buildings;
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4. That the signing be reduced ss shown on the plan to meet City
regulations;
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5. That the appropriate Parks and Recreation fees be paid prior
to the City certification of the final site plan; and
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DRC 10/24/85
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6. That' the roquisite initial building permits be issued
within dx months from the date of approval of the final
Rite plon and all requisite'certificates of occupancy be
i.sued within two years from the date of issuance of the
initial building permit.
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Art Knder .eeondod tho motion. Mrs. Haeseker called for discussion
on'the motton. Discussion ensued with Mr. Appenzeller regarding the
platting process and requirements.
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The motion carried unanimously.
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III.
E.
Skycrest Baptist Church and School. located at Southeast corner
intersIction of Drew Street and Belcher Roa~.
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FINAL SITE PLAN
CONTINUED AT THE REQUEST OF THE COMMITTEE.
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The meeting adjourned at 11:05 A.M.
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DRC Meeting 10/24/85