02/14/1985
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OFFICIAL
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M I NUT E S
RESOURCE DEVELOPMENT COMMITTTEE
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February 14, 1985
Members Present:
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Elizabeth s. Uaeaeker, Assistant City Manager - Chairman
Nick Lewis, Fire Marshal (representing Fire Dept. for Item Nos. 1,
Jeff Daniels) representing tbe Fire Dept. (Item Nos. 2, 4, and 5)
John Rooks, representing the Public Works Department
Ed'B~thel, Building Director
Keith Crawford, Traffic Engineering Director
Claude, Howell, ,representing Uti! ities Department
Paula Harvey) 'Planning Director
Ream'Wilson, Parks and Recreation Department Director
3, and
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Jason Lesser, representing Marcarob Apart~ents North,
Forrest,Watson, representing Belcher Road Condo.
Alex'J. Panik~ Panik Engr.
Sumner Waitz, Waitz and Frye Engs.
Curtis J. DeYoung, DeYoung and Assoc. Inc., representing John McFarland
Alex Plis,ko;, :Myers, Plisko, Ott Architects
George Mallory, Edgewater Const./lnvestments
.' Pet~r Mangano) K. W. Vogel Gen. Contr.
, Carl E., Gilmore, Sun, Eng. and Const.
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The meeting was called to order by Elizabeth S. Haeseker) Chairman) at 9:00 A.M.~
iJ:lthe'Operations Center Conference Room.
Minutes of the meeting of January 17, 1985) were approved as submitted.
" In~:order 'to provide continuity for research, the items will be listed in agenda
or~er~ although not discussed in that order.
, 1. ,', Su'nset' Oaks Apartment Complex) located on West side of Hercules Avenue,
:'approximately 200 feet North of Sunset Point Road.
,FINAL SITE PLAN
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Nick' Lcwis- No comment.
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. Ed'Bethel - See written 'comments (Attachment No.1)
Keith Crawford - No comments.
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Claude Howell - See written comments (Attachment No.2)
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Paula Harvey - Stated the following: (1) that before 0 plan is eubmittcd for certifi-
cation. the buildings that are toward Hercules Avenue be redrawn 80 that they actually
do Beale to 25 ft. from the roadway., The site plan should actually reflect the building
dimensions. (2) that 56 parking s~rices were provided--but actually the required parking
is 42 spaces. That number would need to be corrected. (3) the building height needs
to be st.ated 08 a maximum building height. (4) provide to us the proposed location
of the project identification sign.
Ream Wilson - See written comments (Attachment No.3)
John Rooks - See written COlnments (Attachment No.4)
There was no discussion on the comments.
MOTION:Paula Harvey moved to recommend approval of the Final Site Plan for Sunset Oaks Apartment
Complex based upon a finding of this Committee that the plan conforms with the design
guidelines for site plan review subject to the following:
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A. The following changes be made prior to certification:
1. Required parking be noted to be 42;
2. That building height be stated as a maximum;
3. That the proposed location of the site identification sign
be shown on the plan;
4. That dumpster pads be realigned for easier access for the trucks;
5. Clarification be provided regarding building setback and the
dimensioning on the plan; and
B. That the following conditions be noted on the plan to be certified;
;:,\', 1. That a 10 foot uti! ity easement be provided over th2 water mains
up to and including the hydrants and meters;
2. That final detention design be approved by the City Engineer;
3. That open space and recreational land fees be paid prior to
certification;
4. That the building permit be issued within six months and the project
completed within two years.
There was no discussion on the motion. >
. John Rooks seconded the motion, and the motion carried unanimously.
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2. Marcarob Apartments North, located on West side of Moreland Drive, approximately
150 feet North of Harn Blvd. (Lesser)
FINAL SITE PLAN
Jeff Daniels - No comments.
John Rooks - See written comments (Attachment No.5); and also commented that the
existing 6" sanitary sewer stub should be used, if possible.
Ed Bethel - See written comments (Attachment No.6)
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'~~ Keith Crawford - No comments.
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Claude 'Howell - See written comments (Attachment No.7)
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Paula Harvey - Stated that corrections need to be made to the site data section on
the site plan. The building coverage~ lot coveroge~ and open space is incorrect--it
should be building coverage 45%, lot coverage 70%, and open space 25%. There is need
to provide landscape buffer between the parking lot areas and the street; and, also,
identify on the aite plan the proposed location of the project identification sign.
Ream Wil~ - See written comments (Attachment No.8)
There was no discussion on the comments.
MOTION: Paula Harvey moved to recommend approval of the Final Site Plan for Marcarob Apartments
North, based upon a finding of this Committee that the plan conforms with the design
g~idelines for site plan review subject to the following:
A. Changes to be made on the plan prior to certification;
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1. Requirements for percentage of building coverage, impermeable
lot coverage, and open space be corrected as required by code;
2. That it be shown on the site plan that a landscape buffer will be
provided between the parking lot areas and the street;
3. That the identification sign location be shown on the site plan;
and that
B. The following conditions be noted on the plan as certified;
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1. A 10 ft. easement be provided over the water main;
2. The final design of the water system be approved by the Utilities
Dept. i
3. That open space and recreation land fees be paid prior to certification;
4. The building permit be procured within six months and the project
completed within two years.
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John Rooks seconded the motion, and the motion carried unanimously.
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3. Parallax, Inc., office and manufacturing, located at the dead end of "nil
Street, approximately East of South Ft. Harrison Avenue. (Edgewater Investments, Inc.)
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FINAL SITE PLAN
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Nick Lewis
Stated that a fire hydrant is needed on the site.
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John Rooks
See written comments (Attachment No., 9)
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Ed 'Bethel - See written comments (Attachment No. 10)
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Keith Crawford - Stated he had one comment regarding the 4 ft. dimension shown. The
code requirement is 5 ft. He also questioned the size of the trucks expected to be
using the loading dock. Mr. Mallory stated that only small trucks would be using the
loading,dock.
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Claude Uowell"- Stated he did not have any conunents, other than that he would work
w~.thMr.' Mallory on the water system.
Paula Harvey - Stated that all the information that was provided in the memO from
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Mr. Mallory dated January 30, 1985, nceds to be put on the drawing before being
certified. In addition, 0 small location mop should be provided on the site plan.
Mrs. Harvey questioned the jog at the southeast corner of the property. Mr. Mallory
answered that the jog that is shown is the w3ter tower location, and will be in the
process of being taken down. Mr. Mallory also stated that 1st Street West, which is
a dedicated road to the east, has not been used as a rood. There are trees growing
in it and people are using it as a dumping grounds, and the water tonk encroaches on it.
People from the Engineering Dept. have been out to look at it, and they indicated that
they would recommend the vacation of that rood so it can be cleaned up and maintained, and
it ishia in~ention to pave it. He stated that he has entered into a contract with the
railroad to buy 100 ft. of their right-of-way, but has held off on this until a suit
between the railroad and a roofing company that has' been dumping their materials on
the property has been settled.
Ream Wilson - See written comments (Attachment No. 11)
There was no discussion on the comments.
MOTION: Paula Harvey moved to recommend approval of the Final Site Plan for Parallax, Inc.
! , based upon a finding of this Committee that the plan conforms with the design
guidelines for site plan review subject to the following:
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A. Changes to be made to the plan prior to certification;
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1. A fire hydrant be located on the site and that location
shown on the site plan;
2. That the dimension from the entrance driveway off Hamlet to the
south property line be corrected to be 5 feet;
3. That a location map be provided on the site plan; and
4. That the information provided in the memo dated Jan. 30, 1985,
be provided on the site plan;
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B. The following conditions be noted on the plan for certification;
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1. That open space fees be paid prior to certification;
2. That building permit be issued within six months, and the project
completed within two years.
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John Rooks seconded the motion, and the motion carried unanimously.
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4. Belcher Road'Condominiums, located on West side of Belcher Road, approximately
450 feet South of Nursery Road. (Derrin, Inc.)
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COMMUNITY IMPACT STATEMENT
Jeff DBniels - No comments.
John Rooks - See written comments (Attachment No. 12)
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Ed-iBethel'- See-written comments (Attachment No. 13). Also, stated Vie Chodora of Bldg.Dept.
had a problem about reading the zoning and elevations for flood plains, and would
appreciate it if they could meet to discuss the difference in their determinations.
,Keith Crawford - There is identification in the impact statement of five handicapped
spaces, but none are shown on the plan.
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Claude Howell - See written comments (Attachment No. 14)
Paula Harvey - Questioned the following: (1) Since this is identified as an elderly
project) it would be worthwhile to upgrade the discussion in this area. It is mentioned
that it is on the bus line. What percentage of the citizens would be using the bus system?
Also, it is indicated that there wouldn't be an impact on the health services) and that
is questionable. (2) She also noted that in this elderly project about one-fourth
of the units are three-bedroom units. She questioned if they were anticipating some
family units and i~ in fact) this is an elderly project. This should be clarified.
(3) Also) in the market analysis it is indicated that there is a need in this area, but
it is not stated how many units there are in this area and what the demand is for units
in this area. (4) Noted that in the construction scheduling it was going to be 365 days
before pulling an initial building permit. Normally we only approve building permits to be
issued within six months from when the plan is finally approved. We would need justifiable
reason why this has to be a year.
Ream Wilson - See written comments (Attachment No. 15)
There was no discussion on the CIS.
~OTION: Paula Harvey moved to recommend approval of the Community Impact Statement for the
Belcher Road Condominiums subject to the submission of an addendum which addresses
the following:
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1. Additional information regarding the impact of this elderly project
on the service system;
2. The statement regarding recreation dedication be revised to reflect
that the open space and recreation ordinance will be applicable to
this projec t;
3. That a statement be provided that the detention areas will be dry;
4. That a statement also be provided that the present discharge area
will be maintained;
5. That the correct water impact fees be provided on Page 13.
The motion was seconded by John Rooks and the motion carried unanimously.
FINAL' SITE PLAN
Jeff Daniels - No comments.
John Rooks - See written comments. (Attachment No. 12)
Ed Bethel'" See written comments. (Attachment No. 13)
, Keith Crawford - Stated he was impressed that the plan is drawn without every dimension
being ,the minimum. As stated beforet the handicapped spaces are not identified, and
those should be on the site plan so they will be properly located and proper dimensions.
,Claude Howell - See written comments (Attachment No. 16)
Paula, Harvey - Stated that (1) the density should be expressed in units per net acre. She
had'already claculated that for the Commission and it should be 24 units per net acre.
This' correction should be made on the plan. (2) Noted that the maximum fence height that
is 'permitted within the front building setback line is limited to 2 1/2 ft. On the north
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side they show a 6 ft. fence and then it goes all the way out to the street and 3 ft.
on the south side. A variance would be needed if a higher fence was needed. The
developer stated that the 3 ft. fence is an existing fence. Mrs. Harvey stated that
any new fencing would have to comply with the requirements. In the front building
setback area it would have to be limited to 2 1/2 ft. (3) Stated the need to identify
that landscaping will be planted along the front property line on DeIcher Road to
buffer the parking spaces from the street right-of-way. (4) Noted that they indicated
some 80rt of discrepancy with the south property line. The developer stated that
it is bosed on the survey. They submitted 12 copies of the survey analysis, nnd they
feel comfortable that the line that is shown as the boundary is the boundary.
Ream Wilson - See written comments (Attachment No. 15)
There was no discussion on the Final Site Plan.
MOTION: Paul Harvey moved to recommend approval of the Final Site Plan for DeIcher Road Condo-
miniums based upon a finding of this Committee that the plan conforms with the design
guidelines for site plan review subject to the following:
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A. \\ Changes to be made to the plan prior to certification;
1. Density be expressed in units per net acre;
2. That fence heights in the front building setback be adjusted
in accordance with the code on the north property line;
3. That preliminary landscaping be shown on the site plan--
particularly that requirement for landscaping between the
parking and the right-of-way of Belcher Road;
4. That handicapped parking spaces be identified;
5. That dimensions be provided between the buildings and the
property line;
B. The following conditions be noted on the plan for certification;
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Detention areas be designed to be dry;
Maintain the present discharge area;
'Ingress/egress areas be provided to the property;
Easements be provided over the water line;
Finsl design of the water system be approved by the
Utilities Dept.;
That open space and recreation land fees be paid prior to
certification;
That the building permit be issued within one year, and the
project be completed within two years from the date of
issuance of the building permit.
John ROOKS seconded the motion, and the motion carried uananimously.
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5.
Waitzand Frye Professional Office Center. located on West side of Belcher Road,
approximately 450 feet North of N.E. Coachman Rd.
FINAL SITE PLAN
Jeff Daniels - Stated that there is a requirement to put one hydrant on the site.
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(Attachment No. 17)
John Rooks - See written comments
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Ed Bethel - Stated the following requircmcnt~: (1) A site lighting plan is required.
(2) All openings of these buildings within 15 ft. of the property line must be protected
as noted in Table 600J Section 703J of the Southern Building Code. (3) Separate permits
for parking tott each building. fences. and s18ns,is required.
Keith Crawford - Commented that there are spaces identified as handicapped spaces that
appear to be the same width as all other parking spaces--the handicapped spaces must
be 12 ft. Mr. Crawford also commented that the cross parking negotiation is fineJ but if
this fails between the time the parking lot is built there is a requirement that there be
a planter separating the parking lot from the abutting property. If the casement is
granted and cross parking worked out, that is fine--if not) then there would need to be
a separation with a planter.
Claude Howell - See written comments (Attachment No. 18). One additional comment was
that there is a 12" water main under the curb, and a 6" tap will he needed to put in
the fire hydrant. The City could pM~-in-ehe-eap;-8fto-ehe~e-weuld-he-8-€ee-ef-$,S9-
Eor-~o~-in8tarring-~he-h~r8n~-8~-~ha~-loe8~ien~ install the fire hydrant for a fee of $550
plus the normal tap fce.
Paula Harvey - Stated the need to indicate on the plan as to where they are proposing
to put the site identification sign.
Ream l'lilson - Commented that this project is exempt from the open space fees. as there
was a waiver at the time of annexing into the City; therefore, there is no requirement.
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There was no discussion on the site plan.
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~,.O"7,',~~,,.~ , : Paula Harvey moved to recommend approval of the Final Site Plan for Waitz and Frye
~ Professional Office Center based on a finding of this Committee that the plan conforms
with design guidelines for site plan review subject to the following:
A. eCh:anges to be made on the plan prior to certification;
1. Show the location of the site identification sign;
2. Indicate the location of a fire hydrant on the site as required
by the Fire Marshal;
3. The handicapped spaces be shown to be a minimum of 12 feet in width;
4. That property lines be dimensions;
B~ The following conditions be noted on the plan at the time of certification:
1. That final detention design be approved by the City Engineer;
2. The building permit he issued within six monthsJ and the project
completed within two years.
John Rooks seconded the motionJ and the motion carried unanimously.
6. Gulf Marine, located on North Ft. Harrison Avenue, North of Jones Street
REVISED FINAL SITE PLAN
'(~) . Nick Lewis
No comments
John Rooks - See written comments (Attachment No. 19) One added comment was that
access will, be needed at the corner section of the alley.
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Ed Bethel - See written comments (Attachment No. 20)
Keith Crawford - Commented on one technical point regarding the alley. If the alley
still exists. this site plnn is worthless until it is vacated. The limitations on when
the building permits have to be taken out. etc. may have to be adjusted to allow time for
the alley to be vacated. Mr. Crawford also commented regarding the driveway lining Up.
Normally a 24 ft. driveway is required; andj where 24 ft. can be provided. that is what
he will require--an adjustment needs tp be made. There is still room to have both
display and a 24 ft. drivewaYt but it will have to be moved over. Where 24 ft. can be
provided, we want 24 ft. A two-way drive is shown all the way around the building.
This was discussed with Mr. Mangano.
Claude Howell - Stated there was no problem for Utilities, except for the garbage pick up.
Something will have to be worked out as to where Utilities can pick up the garbage.
Mr. Gilmore stated that Gulf Marine is willing to put some gates in the corner of his
property where the alleyway narrows down to 10 ft. at the corner of the property. It will
have to be decision to be made Be-msde between Sanitation and the landscaper.
Paula Harvey - Stated she had several comments. (1) She noted that the paving on the north
side of the property is not supposed to be any closer than 3 ft. to the property line.
In a couple of places it looks like it might be closer. Some adjustments need to be made
on that. (2) The pre-engineered metal building is shown being located 1 ft. from Hart
Street. A variance will he needed for that. (3) The maximum fence height which is
indicated on the northeast area side of Hart Street is 4 ft. chain link fence. The other
locations also need to be identified that it is a 4 ft. maximum height and noted on the plan.
(4) Questioned whether or not the employee parking should be grass parking or whether it
should be paved; and) if it is anticipated that employees are actually going to be parking
in the boat storage areal whether that area should be paved. There are three spaces
physically located in front of three trees. There would be no way to get in there for
parking because the trees would be in the way. This needs to be resolved. Discussion
ensued regarding the parking spaces. (5) Questioned whether or not the trees are going
,to be removed from the Hart Street right-of-way) and what special permitting is needed
for removal of trees from public right-of-way. (6) Questioned the "Note No. 111 reference
to Boat Storage Area at the Northeast Corner of Site. Mr. Gilmore stated that referred to
"Note No.6". The boat sto,rage areas , and the boats are going to be stored in areas
marked for such, and are to he stored in metal racks. (7) Questioned the parking
calculations. There is a discrepancy between the number presented for proposed building
coverage and the section showing the retail sales area) service areal officet etc., as
they don't add up the same. Mr. Gilmore stated that there is a mezzanine in the building,
so there is additional square footage in the building than just the"footprint"of it.
Mrs. Harvey stated that a note should be made to clarify this discrepancy. (8) Stated
another comment regarding the parking. for the boat storage and display area --this is
shown as three spaces)when actually the code requirement for parking for storage is one
space for 1)500 sq. ft. This would need to be recalculated.
Ream Wilson - See written comments (Attachment No. 21). Discussion ensued regarding
the percentage of the proposed building coverage to the existing building coverage.
Mrs. Haeseker asked for discussion from the Committee. Mr. Crawford stated there was one
item he had overlooked regarding the fence line. Mr. Gilmore stated that the surveyor
indicated the existing fencing, although he felt that the fence would need to be relocated.
Discussion ensued regarding ownership of the 70' of the Bouthern part of the alley, and
the need for vacation. Mr. Crawford mentioned that if the big trees are to be removed
from the right-of-way to assure access for fire vehicles l 'then his department would be
interested ih keeping it totally zoned to keep it for that purpose so that it doesn't
become boat storage. Mr. Gilmore agreed. Mrs. Harvey questioned 'the time frame proposed
as to when this would be done. Mr. Gilmore stated that 8S soon as site plan approval is
given the plans are ready to be submitted to the Building Department for their review.
RDC 2/14/85
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Mrs. Harvey questioned if they had the variance off from Hart Street and the vacation
of the alley, as the Building Department cannot review the building plans until these
two items are resolved. Mr. Gilmore agreed that these two items are needed.
Mrs. "neseker questioned if the normal motion stating that a building permit is required
within six months would be a problem. Mr. Gilmore stated he did not see a problem but,
if for some unknown reason the timeframe extends beyond that, an extension would be
requested. ~. Haeeeker suggested he talk with Mr. Dethel of the Building Department
to work out a solution.8s to the building sequencing. Mrs. Harvey also questioned the
one-story frame buildings shown and whether these buildings would be for residents or
be torn down. Mr. Gilmore stated that one is still being used as a residence, but it
is their intention to take them down. Mrs. Harvey stated that sufficient parking is
needed for these residents.
MOTION: Paula Harvey moved to recommend approval of the Revised Final Site Plan of Gulf Marine
based upon a finding of this Committee that the plan conforms with the design guidelines
of the site plan review, subject to the following:
A. Changes to be made on the plan prior to certification;
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1. That the pavement be shown on the entrance drive into Hart
Street to extend to the driveway between the new metal building
and the boat motor storage area to provide adequate fire access;
2. The finished floor elevation for the new building must be 33.75 feet;
3. That the driveway be realigned as required by the Traffic Engineer;
4. Employee parking should be paved, and shown as paved on the site plan;
5. That the discrepancy between the building coverage calculations be
clarified on the site plan;
6~' That the parking calculations for storage be corrected;
B. The following conditions be noted on the plan for certification;
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1. That the alley extending from the north parking lot into
Hart Street needs to be completely vacated;
2. That the final detention design be approved by the City Engineer;
3. That the issue of access for providing garbage pick up to the two
intervening lots be taken care of to the satisfaction of the
Sanitation Supt.;
4. That a variance be approved by the Board of Adjustment and Appeal
for the building setbacks on Hart Street and the distance of pavement
from the north property line prior to the issuance of the building
permit;
5. The building permit be issued within six months and the project to
be completed within two years;
6. That all conditions of the stipulations in the Order of the State
Hearing Officer be complied with, exclud~ng the fourth stipulation
of the first Order; "
7. Final landscape design be provided to the landscape architect;
8. That the grass/shell parking surface be approved by the City Engineer.
~/.
John Rooks seconded the motion, and the motion carried unanimously.
'l.,
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by, ra. Haeseker.
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" C), The meeting wno ad journed
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