09/21/1981 - Special
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OFFICIAL
MINUTES
RESOURCE DEVELOPMENT COMMITTEE
SPECIAL MEETING
SEPTEMBER 21, 1981
8:30 A.M.
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MEMBERS PRESENT:
Elizabeth S. Hacseker, Chairman
Don,Meerians, Assistant Traffic Engineer
Paula,Rarvey, Planner II
Paul Rettig. Utilities Director
Roy Ayres, Building Director
Ream Wilson, Parks & Recreation Director
Max Battle, Public Works Director
Joseph Molnnr, Fire Prevention Inspector
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OTHERS PRESENT:
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Howard Groth and Deborah Vincent representing the Clearwater Housing Authority.
Meeting was held in the Conference Room of the Assistant City Manager
for Operations, City 1ml! Annex, 10 S. Missouri Avenue.
Meeting was called to order by Mrs. Haeseker, Chairman, who stated
the purpose of this special meeting is to discuss last minute activities
which have taken place on the BUD Turnkey Project located at 1303 Sunset
Point, Road.
Chairman stated RUD wants to dedicate streets to the City. Staff position
is that they are substandard and the City will not accept. Developer wants us
,.(City) to take care of all utilities involved. Latest information we have
received came in yesterday. The City does not have to accept dedication of
streets. HUDwil1 maintain through the Clearwater Housing Authority. The
Housing Authority will ask for certain dollars to maintain. The assumption is
that' the monies would be given. The City would accept all utilities as soon
as che project receives Certificate of Occupancy and is operating. The
City Manager, and staff, have problems with the requirements being placed on
the City. If we do not accept requirements, there will probably be no closing
on this project.
, Howard Groth: Stated that he wants this Committee to be aware that he
'was unaware of the problems. He, too, does not want another Condon Gardens,
,or to wind up with a substapdard ,project. The Housing Authority is relying
,"upon'this Conunittee to set standards.
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Paula'Rarvey: At no time did anyone ever mentioQ\ to this Committee
that these were to be dedicated streets. From Planning Department's aspect,
must'start over if that is,the case. Cannot accept anything less than standard.
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Resource Development Committee
September 21, 1981
Page Two
Roy Ayres: No problema with what is shown. Mrs. Stough, Code Analyst,
indicates that it is barely standard as far as building design, but does meet
standatds. No comments relative to site plan layout.
Don Meerians:, If private, no problems. But, if became public, there
would be problems. As relates to internal lighting (street lighting), clari-
fication is needed. Deborah Vincent stated that the lighting system would
be handled by the Clearwater Housing Authority.
Paul Rettig: Developer requesting that the City take over water, sewer,
and gas. City wants easements for gas and water. Gas lines are not shown on
the plan. Other than that, we do not have problems. If the south part of
this project is dead, there is another problem. Plan was to tie water into
another line further south; if that south project is dead, have a problem
with ,one line feeding the water main.
Max Battle: It was clearly stated from the beginning that the City
would not take over the sanitary sewers. There are no sidewalks. There is
back-out parking on substandard streets. Developer is changing inverted
crown streets to crown streets with no indication of how drainage is to
be handled.
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Howard Groth: Supported Mr. Battle's statements -- do not want
substandard development. Ms. Vincent indicated agreement with what staff
has stated. In answer to a question' from Ms. Vincent, Paula Harvey explained
that this committee has discussed this project using standards relating to
private developments rather than dedicated streets. It hns now been clarified
that this is a turnkey project.
~~ Battle: Pointed out that if the Housing Authority is taking over
the project, there is a good possibility that the City will have to take
it over at some point in time.
Paul Rettig: If the City takes over, brings up question of whether
the streets will support garbage trucks.
Ream Wilson: Payment'of parkland dedication monies was to be within
siXty (60) days of annexation. This was not done. Ream Wilson to issue
a,memo to Roy Ayres stating first permit is not to he issued until parklan~
dedication money' is paid ($24,990).
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Paul Rettig: Pointed out that previous motions were passed with
requirements to be accomplished before permits issued. Gas main on the
plan was one of the requirements. They are still not shown.
Joe Molnar; The four hydrants requested have been added. Assumed
locations are where Fire Marshal Buhmeyer requested them. Paula Harvey
indicated in the affirmative. Problems relating to the water as Mr. Rettig
indicated. Chairman stated HUD states will pay for looping of water line.
Mr. Rettig states there is no place to loop.
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Resource Development Committee
September 21, 1981
Page Three
In answer to question from Ms. Vincent regarding clarification of
dedicated streets, Paula Harvey pointed out that the developer originally
came in with request for little over 100 units. Needed the middle parcel
of land to satisfy density. This project did not need the middle parcel -
the one that needed the additional land is the south one. This Committee
told them they could not go any further until ,they (1) cut back on units,
(2) provided more land, or (3) obtained a land-use plan change. Under-
otanding is that they are now trying to obtain a land-use plan change.
On September 3, 1981, the City Cornmission approved the project with
five (5) conditions:
1. Granting of access and utility easements.
2. Dedication of required rights-af-way on Betty Lane, Sunset
Point, and Pinel and Drive.
3. Provision for 5' sidewalk along Sunset Point and 4' along
Pineland Drive unless waived by City }wnager
4. Payment of parkland dedication of $24,990 prior to issuance
of building permit or January 1, 1982
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5. Standard condition building permits issued within six (6)
months from Commission approval and all CO's within two (2)
years from that date.
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~~ Battle: Concerned about lack of communications on this project
between the architect, engineer and developer. Ream Wilson indicated he
does not recall one ROC meeting where all three attended simultaneously.
Chairman pointed out, that the developer Ol~S until the project is turned
over to the ',Association' (Housing Autho-rlty). This Committee must lor.>k at
this as a private project, and iS,concerned that the Clearwater Housing
Authority does bot know what the requirements are.
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(Fire Marsllal Buhmeyer relieved Molnar at this point.)
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Chairman stated the problem at this time is that there is a deadline
on the closing and if we do not cooperate, HUn will remove the funds and
give to someone else.
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'Ms. Vincent indicated that HUD won't remove the funds, but rather will
remove the developer and have the project rebid. She has been told unofficially
that funds 'could be lost if not out by September 30., }ffi. Vincent requested
staff advise exactly what is needed.
Max Battle: 60' rights-of-way. 30' back-to-back streets with curbs.
25l 'from center of street to each side. Can recommend acceptance of 50' rights-
of'way. Sidewalks needed. No back-out parking.
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Paul Rettig: Water line has to be looped. Need to see gas lines.
Max Battle: Pointed out that City does not maintain private lift stations
and force mains unless another development is tied into it.
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Resource Development Committee
September 21. 1981
Page Four
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rmx Battle moved that the request for the City to take over maintenance
of all utilities including sanitary sewers be denied as it is contrary to
existing City p~licy" neam Wilson seconded.
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Discussion: Max Battle requested that developer. architect. and
engineer all meet with staff to determine how to handle project. Requested
meeting be held with staff prior to drawings actually being prepared.
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Chairman indicated for clarification that staff does not believe
street lights are ,utilities.
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Above stated motion was unanimously approved.
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Deborah Vincent agreed to contact HUD and keep in, touch with
Hrs. Haeseker.
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Paula Harvey stated that if the project is to be redesigned! it will
have 'to come back to this Connnittee and to the City Commission for approvaL
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\ ' Attachme~t: 'Excerpt from ,the ROC Meeting of 8/13/81 in which this project
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;~' " " ,the Committee relating to this project.) ,
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~1 staff members pointed out that they will cooperate to the fullest
extent ,possible. SpecialRDC meetings can be called if necessary~
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Meeting adjourned at 9:37 a.m.
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