OLDER YOUTH ORIENTED SERVICES - DRUG-REHABILITATION-EMERGENCY HOUSING (2)
FROM:
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Thomas A. Bustin,
Joseph R. McFate,
cAy OF CLEARWATER
Interdep.rtment Correspondence Sheet
TO:
City Attorney
Conununity Development
coordinat~~
COPIES:
SUBJECT:
Quest Inn, Inc. Funding Agreement
DATE:
November 17, 1973
Enclosed herewith, in triplicate, is the Agreement between Quest Inn, Inc. and
the City of Clearwater which provides, in essence, they will provide older
youth oriented services and emergency housing facilities in the City. The City
will fund them with four quarterly disbursements of $625.00 each. TIle funding
of this contract was approved by the City Commission during the budgeting
process and is contained in this Departmentls Operating Budget under code
OlO-1-1410-299-6X-3X-3X.
If this contract meets with your_ClPPt:'ova+~_El~~s~ ]:lave it executed by the proper
City Offic~a:s';~~~_~=__~_Il=- copy \olith the City Clerk-)and return D-TO copies to me
for dispos~t1On. ------____~__~
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Enclosure (3)
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AGREEMENT
THIS AGREEMENT, made and entered into this Yt it-.. day of
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Florida non-profit corporation.
hereinafter referred to as 'JAgency", and the CITY OF CLEAR WATER,
FLORIDA, a municipal corporation, hereinafter referred to as "City";
WITNESSETH:
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(1) To provide the services at the following location( s):
509 North Fort Harrison Avenue; Clearwater, Florida
(2) To provide the following 5 ervices:
Older youth oriented services including drug prevention and
rehabilitation programs and emergency housing facilities.
C. Audit and records.
(1) To maintain financial rec ords and reports. and to submit
operating statements to the City as requested.
(2) To maintain books, records, documents and other evidence
and accounting procedure s and practices which sufficiently
and properly reflect all direct and indirect costs of
any nature.
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(3) These records shall be subject at all times to inspection,
review or audit by personnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
documents relative to this agreement for five (5) years after
final payment. Any persons duly authorizedby the City shall
have full access to and the right to examine any of said materials
during said period.
E. Evaluation reports. To furnish the City with a monthly evaluation,
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. Monitering. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agen<;:y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
employment.
(4) It is expressly understood that upon receipt of evidence of
such discrimination, the City shall have the right to terminat~
this contract.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
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I. Inc1clunification and Insurance. The Agency shall act as an
indep<;ndent contractor in operating the aforementioned services.
The Agcncy shall be liable for, and shall indemnify, defend and
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hold the City harmless, for all claiIus, suits, judgments or
damages arising fronl the operation of the aforementioned
services dUl'ing the terlU of this contrac::t, and shall provide
adequate liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the availability of
funds, payment from the City to the Agency for the period of
October 1, 1978 through September 30, 1979
shall be as follows:
Four (4) quarterly disbursements of $625.00 each,' subject to review by the
City Commission.
3. The City of Clearwater and the Agency mutually agree as follows:
A. Effective Date.
(1) The effective date of this contract as describcQ. herein
shall be the _ fir~ day of
October
, A. D. 1978.
(2) This contract sh8.H cover a period of tirrie from. the
effective date through
September 30, 1979.
B. Inclusive TerrDs and Conditions. This centract contains all
tl).e tern'lS and conditions agreed upon by the parties. No other
agreements,' oral or otherwise, regarding the subject luatter
of tIlis contr2.ct, shall be deemed to exist or to bind any of the
. parties hereto.
C. Notices. All notices provided herein shall be mailed to the
Agency at the following address:
509 North Fort Harrison Avenue, Clearwater, Florida 33518
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D. Adnlinistrative Rcquircm\~nts (oBe .Met by AgencicB to Be
Funded from, H.cvenuc SLll:ing Iv10nies tbrougb a Contract
with the City:
(1) Monthly and final reports notarized for correctness
and accuracy ~
'(2) External Cc rtified A ud it at the end .of the Contract pe dodo
(3) Records of the Agencies to be accessible to City staff and
the public, according to Florida Public Documents Law.
(4) Information to be made available to ~he City upon request.
(5) Board members and Execu:ive::. Director are required to
submit financial disclosure fornls.
(6) All Board meetings to be held in lithe Sunshine. "
(7) An affirmative action plan be prepared and steps outlined
for lluplementation (this plan would be subject to approval
and monitoring by City Staff, and submission of E. E. O.
Form 4).
(8) Acceptance of the plan by City staff requiJ:ed by January I
for further funding,
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(9) Funding to bf~ on a quartedy basis, and ex:ept at tlle
beginning of funding, all reportsluust be r ~ceived
before the next quarter's funds will be autborized.
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All notices provic1cd herein shall be mailed to the City at the
following adures s:
City Manager, City c.f Clearwater
PO Box 4748
Clearwater, Florida 33518
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
the day and year first above v.T:dttcn.
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Witnesses as to Agency:
Attest:
1lL~~~~- ~:tt.!::3-
U. SecretarY-
AGENCY
countmigJ~~
Mayor-ConlDlls Sloncr
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Attest:
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correctr ~ s s:
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Witn.esses as to City:
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